Notice ID: fa17365ea2384992a6d78e2d085b0fbdSolicitation
J012--Fire Damper Inspection Repairs VA Central California Healthcare System
Archived on October 7, 2026. Solicitation posted by VETERANS AFFAIRS, DEPARTMENT OF on September 9, 2026. Solicitation 36C26126Q1167.
NAICS 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance). Set-aside: Small Business Set Aside - Total. Place of performance: Fresno, California. Original response deadline: . Full description on SAM.gov.
Description
Fire Damper Repairs for Deficiencies of Fire Damper Inspections at VA Central California Healthcare System.
Overview
Agency:
Department of Veterans Affairs
Office:261-NETWORK CONTRACT OFFICE 21 (36C261)
Posted:September 9, 2026
NAICS:811310: Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Last Updated:Oct 7, 2026
PSC:J012: MAINT/REPAIR/REBUILD OF EQUIPMENT- FIRE CONTROL EQUIPMENT
Response Deadline:
Set-Aside:Small Business Set Aside - Total
Type:Solicitation
Place of Performance:VA Central California Healthcare System 2612 E. Clinton Avenue, Fresno, California, 93703
Award Overview
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Document | Source | Agency | Posted Date | File Size | Actions | |
|---|---|---|---|---|---|---|
| Sources Sought | VETERANS AFFAIRS, DEPARTMENT OF | Sep 9, 2026 | 40.23 KB | |||
| Sources Sought | VETERANS AFFAIRS, DEPARTMENT OF | Sep 9, 2026 | 18.61 KB | |||
| Solicitation | VETERANS AFFAIRS, DEPARTMENT OF | Sep 9, 2026 | 815.03 KB |
Lifecycle
Solicitation:
36C26126Q1167- Market Research
- Solicitation
Award typically follows within 30–90 days after the response deadline. (estimate)
- Market ResearchAug 20, 2026
J012--Fire Damper Inspection Repairs VA Central California Healthcare System
- 2×SolicitationCurrentSep 9, 2026
J012--Fire Damper Inspection Repairs VA Central California Healthcare System
Similar Opportunities
Title | Phase | Agency | NAICS | Set Aside | Posted | Deadline | Location |
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THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. No Solicitation is currently available. All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government. The applicable North American Industry Classification System (NAICS) Code is 811310- Commercial and industrial machinery and equipment (except automotive and electronic) repair and maintenance, and the small business size standard is $12.5 Million. The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is soliciting information from contractors that can provide Fire Damper Repair for the VA Central California Healthcare System. A draft copy of the Statement of Work (SOW) is attached. Brief Description of Services See attached Draft SOW. Capability Statement All interested contractors must respond by email to john.waldrip@va.gov before 10:00 A.M. PDT on August 25, 2026. Please answer the following questions when responding: What is your company s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.) a. If SDVOSB or VOSB, are you registered with the Small Business Administration? https://www.sba.gov/ Provide Company s legal name along with Unique Entity ID (SAM) number. Primary point of contact, including phone number and e-mail address. Capabilities Statement. Describe experience in providing Fire Damper Repairs. List other Projects (Government and Commercial) that are similar in scope and size. As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html 7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting? 7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company s own personnel? 7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)? GSA Contract Number, if applicable. Fill out the price estimate below. *Failure to provide the information requested above (items 1-9) will be considered non-responsive and will not be considered a viable source. RFQ number 36C26126Q1167 has been assigned and should be referenced on all correspondence regarding this announcement. The Government will use this information when determining its business type decision. This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement. Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/ SDVOSB and VOSB firms should be registered at the time of submission and verified at https://search.certifications.sba.gov/ DESCRIPTION ORDER QUANTITY PRICE Building 31 Pneumatic Actuator-No Compression and blades closed 4 Building 1 CD 5080 -10x10 -Damper Access Door 3 CD 5080 - 14x14 -Damper Access Door 1 CD 5080 - 6x6- Damper Access Door 3 CD 5080 - 8x8 -Damper Access Door 1 ED 2002 - 12x12 - Drywall Access Doors 1 ED 2002 - 14x14 - Drywall Access Doors 1 Belimo Actuator - 120v FSLF120 US 30in - lb. - w/Additional Material (Brand Name or Equal): Torque: Minimum 30 in lb. Voltage: 120V AC Control Type: Fail Safe Spring Return Operation: On/Off or Floating (match existing control sequence) Shaft Compatibility: Round or Square damper shaft, " to ½" Environmental Rating: Commercial HVAC damper rated Certifications: UL/CSA listed or equivalent Warranty: Minimum 1 year 5 Belimo Actuator - 120v FSNF120 US 70in - lb. - w/Additional Material (Brand Name or Equal): Torque: Minimum 70 in lb Voltage: 120V AC Control Type: Fail Safe Spring Return Operation: On/Off or Floating (match existing control sequence) Shaft Compatibility: Round or Square damper shaft, " to ½" Environmental Rating: Commercial HVAC damper rated Certifications: UL/CSA listed or equivalent Warranty: Minimum 1 year 2 Duro Dyne - 21151 - 8x12 Access Door 15"-18" RD 1 Model B fusible link 1 | Market Research | 811310 | No Set-Aside | 08/20/2026 | 08/25/2026 | - | |
| Awarded | 811310 | Service-Disabled Veteran-Owned Small Business Set-Aside | 10/01/2026 | Open | Mather, CA | ||
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this-- sources sought announcement must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. The Loma Linda VA Health Care System (LLVAHCS) located at 11201 Benton St. Loma Linda, CA 92357 is seeking a potential qualified contractor that can provide: Medical Gas Inspection. Important information: The Government is not obligated to/nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance $12.5 Million. *******DRAFT*******DRAFT******DRAFT*******DRAFT******* D.1 STATEMENT OF WORK TITLE: VA Loma Linda Healthcare System s (VALLHCS) Annual Med Gas Inspection BACKGROUND INFORMATION: VA Loma Linda Healthcare System s (VALLHCS) requires a new maintenance and inspection contract for Medical Gas Distribution System. The Medical gas distribution system must undergo routine source and pipeline system inspections and maintenance to ensure continuous patient safety. PARTS and EQUIPMENT LIST: PARTS QUANTITY OBJECTIVES: VA Loma Linda Healthcare System s (VALLHCS) Medical gas distribution system inspections shall comply with NFPA99 (Health Care Facilities Code), OSHA Life safety fire code, and the ASSE 6000 standard. They require annual central supply checks, routine alarm tests, and specialized third-party inspections by certified ASSE 6020 Inspectors. The services performed shall conform to industry standards and this statement of work (SOW) and lockout and tagout procedures are to be done according to (OSHA Standard29 CFR 1910.147) VA Loma Linda Healthcare systems Policies and Regulations. SCOPE: Contractors shall provide all labor, personnel, supplies, equipment, tools, materials, supervision and other necessary items. Inspection, testing and verification are mandatory for medical gas work and will be performed by licensed ASSE 6020 Medical Gas Inspectors and ASSE 6030 Medical Gas Verifiers. Contractor shall perform Annual Medical Gas Distribution System Inspection on all Sources, Alarms, Zone Valves, and Patient Terminal Outlets / Inlets and bulk oxygen system. Including Areas as follows: Main Hospital First Floor: CLC, CLC Palliative Care, CLC Rehab, 1SW, Mod 3, Emergency department, Second Floor: ICU: 2SW, 2SE, Third Floor: OR 1 through 8, 3F-14, 3F-16, 3D-72, Recovery Room, SICU, X-Ray, MRI, Short Stay, G.I. Labs, 3NW, 3NE, 3SW, 3SE Fourth Floor: 4NW, 4NE, 4SW, 4SE, Nuclear Med, Dialysis, Blood Laboratory, Oncology Building 31 Eye Clinic Building 32 Audiology Building 30 List of items provided for inspection: Medical Gas Sources Medical air compressors, vacuum pumps, gas manifolds, and any other device used to deliver medical gases to patients. 1.Inventoried by location. 2.Leak checked and documented. 3.Recommendations to comply with NFPA 99, 2024 edition Health Care Facilities Code. Master Alarm Panels Alarm panels are located at two separate locations throughout the facility. These panels monitor conditions directly from the medical gas sources. 1.Inventoried by location 2.Tested by removing existing pressure switches and other sensing devices to test the actuation points. No interruption of service is necessary if each device is mounted on code compliant demand fittings. 3.Verify proper points are being monitored at each panel. 4.Verify each panel is in the proper location. 5.Verify proper labeling. Area Alarm Panels Alarm panels that are located throughout the facility monitor medical gas pressures for the area only. 1.Inventoried by location. 2.Tested by lowering pressure in each zone for each gas and documenting the alarm point. 3.Verify proper location. 4.Verify proper labeling. Zone Valve Boxes Accessible valves typically found in a corridor covered by a plastic window used mostly for emergency purposes. 1.Inventoried by location. 2.Checked for leakage from packing, flange, and gauge port using oxygen safe leak detector. 3.Verify proper labeling. 4.Verify proper locations. Medical Gas Outlets/Inlets Connection points for each gas are located mostly in-patient areas. 1.Inventoried by location in each room or area inspected left to right and then top to bottom. 2.Complete an operational pressure test on each outlet and document pass/fail. (Test Parameters per NFPA 99, 2024 edition) 3.Check function of outlet/inlet and latching mechanism. 4.Check for leakage with equipment and without equipment attached. 5.Document connection type and outlet/inlet manufacturer. Oxygen Particulate Analysis Particulates are often found in existing medical gas systems due to improper installation methods that were used in the past. 1.Samples are taken on each floor in each building. Medical Air Dewpoint Analysis Moisture is removed from medical air systems at the source. Periodic Analysis of moisture throughout the facility is important to prevent possible contamination. 1.Samples are taken on each floor in each building. 2.A sample will be taken at the medical air source to compare building samples. Emergency Oxygen Supply Connection Box This box is typically mounted on the outside of a facility to facilitate the back feeding of the oxygen system if there is an interruption in service. 1.Inventoried by location. 2.Check existing location for proper compliance. 3.Check existing piping arrangements to ensure proper order of components. 4.Check to make sure box is secured. Testing to ensure all medical gas booms, and columns are leak free Most operating rooms and procedure rooms have some sort of device to help clinical personnel use the medical gases in the middle of the room by the patient. These devices are either medical gas booms or columns. The hoses and threaded connections inside these devices need to be checked periodically to ensure that there are no leaks. 1. All hoses and secondary equipment were removed from the outlets on each boom and column. 2. A test pressure for each system was observed and documented. 3. All medical gas valves were shut over a period of 10 minutes. 4. After the test period of 10 minutes passed the pressure was observed once again. 5. Any pressure drop was recorded. 6. Recommendations will be made to find existing leaks and to make repairs. Facilities responsibility: A. The facility shall coordinate with all departments to notify of the medical gas/vacuum system inspection and or repairs to be completed. B. The facility shall supply Inspecting personnel with facility maintenance personnel to unlock secured areas that have medical gas/vacuum systems, or a master key may also be supplied to complete inspection services. REPORTS: The contractor will annotate compliance with ASSE 6000, 6020 and 6030 Medical Gas specifications and requirements by submitting a detailed PM report to the Contracting Officer s Representative (COR) along with pictures for each equipment, after PM is completed. The reports shall be submitted to COR, within 14 days of work completion. The contractor shall provide additional reports as required by the COR. The contractor s report shall show the information listed below. The report shall contain, at a minimum, any other information required by the COR and all applicable NFPA and Joint Commission and OSHA specifications, the following: Date of P.M. Time of P.M. Identification of the equipment descriptions, manufacturer, and serial number Location of equipment under P.M. or repair Probable cause of repairs Correction action (servicing, repair or replacement) Who was notified? Comments and recommendations. Completion date Contractor shall complete scheduled preventive maintenance service, inspection and repairs to NFPA and Joint Commission and OSHA requirements for the Medical Gas Distribution System. OVER AND ABOVE REPAIR: Upon discovery of over and above repairs or unforeseen requirements, Contractor shall immediately notify the POC. Parts shall not be procured, nor installation or repairs initiated until approval is obtained from the Contracting Officer and appropriate Facilities Staff/POC. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the Contracting Officer. Any additional work performed must be by licensed ASSE 6010 Medical Gas System Installers and ASSE 6040 Medical Gas System Maintenance Personnel. PERIOD OF PERFORMANCE: Base Plus Four from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday. Daytime hours: 6 am to 4 pm Evening hours: 4 pm to 4 am Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements. PLACE OF PERFORMANCE: VA Loma Linda 11201 Benton St. Loma Linda, CA 92357 LICENSING REQUIREMENTS: Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card. ASSE Medical Gas Verifier 6030 ASSE Medical Gas inspector 6020 SPECIFIC REQUIREMENTS: Contractor shall schedule start date with POC or designee five (5) business days in advance. Contactor personnel shall have valid Loma Linda PIV badges before starting work. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Electrical Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Electrical Supervisor that energy sources will be restored and require verification. Contractor s supervisor or lead technician are to check in with VALLHCS Electrical Supervisor, or in their absence, with Graphics Control prior to work each day. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here. OSHA 29CFR Regulations, www.osha.gov NFPA 99, www.nfpa.org Chapter 5 Gas and Vacuum Systems 5.1 Category 1 Piped Gas and Vacuum Systems 5.2 Category 2 Piped Gas and Vacuum Systems 5.3 Category 3 Piped Gas and Vacuum Systems ASSE AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor. DELEGATION OF AUTHORITY: No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority. GOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED INFORMATION (GFI): No Government equipment will be used by the Vendor. RECOGNIZED HOLIDAYS: The following is a list of all Government recognized holidays: In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays : New Year s Day: January 1 Martin Luther King s Birthday: Third Monday in January President s Day: Third Monday in February Memorial Day: Last Monday in May Juneteenth Independence Day: June 19 Independence Day: July 4 Labor Day: First Monday in September Columbus Day: Second Monday in October Veterans Day: November 11 Thanksgiving Day: Fourth Thursday in November Christmas Day: December 25 If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. CONTRACTOR EMPLOYEES AND BADGES: Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc. All contractor personnel shall be required to wear VA provided identification (I.D.) badges above the waist at all times while on the VA grounds. Contractor shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property. SAFETY AND PPE EQUIPMENT: Personal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited. SMOKING and VAPING POLICIES: Smoking and vaping are prohibited on Government property. PARKING: It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances. COMPLAINTS: Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO. Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be certified by the Small Business Administration; Veteran Small Business Certification, (VetCert) https://veterans.certify.sba.gov/. All interested Offerors should submit information by e-mail to: catherine.fernandezpedernera@va.gov . All information submissions to be marked Attn: Catherine Fernandez, Contract Specialist and should be received no later than 10:00 AM PST on September 30, 2026. | Market Research | 811310 | No Set-Aside | 09/23/2026 | 09/30/2026 | - | |
2 Effective Date: 01/15/2026 Revision: 03 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. This solicitation is set aside for SDVOSB business concerns. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Phone calls with questions will not be accepted. Point of Contact Stephanie Naron, Contract Specialist, Stephanie.Naron@va.gov. Statement Of Work CONTRACT TITLE: Elevator Inspections & Certification PLACE OF PERFORMANCES: VA San Diego Healthcare System 3350 La Jolla Village Dr. San Diego, CA 92161 PERIOD OF PERFORMANCE: One base year and four (4) option years. CONTRACT TYPE: Firm Fixed Price BACKGROUND: This contract is for semi-annual inspections and maintenance review, annual/CAT 1 inspections, and safety testing of Government owned Vertical Transportation Units (VTUs) at the VA San Diego Healthcare System, to include elevators, dumbwaiters, wheelchair lifts, and cart lifts. All VTUs additionally require a 5-year/CAT 5 elevator test. GENERAL REQUIREMENTS: 6.1. The Contractor shall furnish all equipment, expertise, incidentals, labor, materials, parts, supervision, supplies, tools, transportation, and qualified personnel required and necessary to conduct inspection services in accordance/compliance with manufacturer guidelines/recommendations, current code(s), directives, regulations, Joint Commission, and industry standards at VA San Deigo Healthcare System. 6.2. Contractor shall check in with Electric Shop Supervisor or appointed prior to performing any work. 6.3. Contractor and employees shall be issued temporary ID badges from the VA Police Department that must always be worn while on station. 6.4. All damages incurred during the performance of this scope of work will be repaired by the Contractor at no cost to the VA. 6.5. Contractor is responsible for providing and utilizing all OSHA regulated Personal Protective Equipment (PPE) while performing all inspection and testing requirements. 6.6. Contractor shall follow all VA regulations and provide the means to meet these regulations. SPECIFIC REQUIREMENTS: The Contractor shall provide independent elevator inspection services that include inspection, verification, and certification of annual and semi-annual inspection, semi-annual maintenance reviews, safety tests, and 5-year load testing to ensure reliable and continuous safe operation of Government owned VTU' s. A list of all VTUs can be found in SUPPLEMENT 1 - MASTER ELEVATOR INVENTORY (See Section 8). The list is subject to change throughout the performance of the contract and all parties involved will be notified of any changes within five (5) business days. 7.1. Prior to performing independent inspection services, The Contractor shall provide notification to the COR and the Government Elevator Maintenance and Repair Contractor of the dates of proposed services. The notification should reach the Government and Elevator Maintenance and Repair Contractor at least fifteen (15) calendar days prior to the proposed inspection. The notification shall be in writing and shall include the proposed inspection and testing dates, estimated time of arrival and completion of services, name and local contact information of the technician performing the services. 7.2. Inspections and tests shall be completed in accordance with the most current edition of the American Society of Mechanical Engineers (ASME) 17.1 Safety Code for Elevators and Escalators, ASME 17 .2 Guide for Inspection of Elevators, Escalators, and Moving Walks and ASME 17.3 Safety Code for Existing Elevators and Escalators. In addition, the Contractor shall be aware of and adhere to all applicable Federal, State, County and City, rules, recommendations, regulations, guidelines and laws pertaining to the execution of all inspection services. 7.3. The Contractor shall provide the necessary labels, metal tags or other tagging and labeling according to requirements. 7.4. The Contractor is responsible for ensuring services are provided by qualified and competent personnel for all Elevator Inspections pertinent to this contract. At a minimum, contractor personnel shall maintain a CURRENT ASME QEI 1 Certification. INVENTORY: The Contractor responsible for providing required inspection for all VA San Diego Medical Center VTU s according to SUPPLEMENT 1 - MASTER ELEVATOR INVENTORY: Bldg 1 P1, P2, P3, P4, P5, P6, S1, S2, S3, S4, Research, dumbwaiter 12 MRI P1 1 Bldg 11 P1, P2, P3, P4, S1 5 Bldg 26 P1, P2, P5, P6, S1, S2, S3, S4 8 Bldg 27 P1, P2 2 Bldg 28 PG1 1 Bldg 31 PG2 1 Bldg 32 PG1, PG2, PG3, PG4 4 Total  34 DOCUMENTATION AND REPORTS: Within ten (10) business days of the completion of an inspection or test, the Contractor shall complete and submit a separate written narrative report for each VTU inspected. The report shall include the date and time of the inspection or test, the location, the equipment, the type of service performed, actual hours spent performing requested service, and the name of the technician performing the service. The Contractor shall submit two (2) copies of each report in written format and one (1) copy in digital format to the designated COR of the facility inspected/tested, and the Elevator Maintenance Contractor of the facility inspected/tested on VA supplied forms. 9.1. The report shall identify each VTU inspected or tested by building, serial and unit number. The report shall describe any needed adjustments, repairs, worn parts and other items required or recommended for keeping the-VTU operating safely. The report shall make specific reference to safety code violations, including the title of the code being cited, the section or clause which refers to the specific violation and other reference that will assist the COR and Elevator Maintenance and Repair contractor in making necessary repairs or adjustments. 9.2. The report shall adhere to the reporting requirements of the publications listed in VA supplied forms and describe the general condition; state of repair and cleanliness of each VTU. The report shall describe the state of the surrounding pits, access, lighting, machine rooms, cabs and landings. In addition, the report shall include any Contractor recommendation(s) that will assist the Government in maintaining the equipment in optimum operating condition. 9.3. The contractor shall fully complete and submit with report one (1) digital and two (2) paper copies of the most current version of SUPPLEMENT 2 - Checklist for Inspection of Electric Elevators and SUPPLEMENT 3 - Five (5) Year Full Load Test Inspection In lieu of the ASME approved forms listed above. 9.4. During an inspection or test if the contractor discovers a defective VTU that requires immediate repair or service, he/she shall notify the COR and the Elevator Maintenance and Repair Contractor prior to leaving the facility where the defective VTU is located. The Contractor shall describe the location of the defective VTU, repairs or adjustment needed, and if the VTU can or should remain in service. Contractor shall follow-up in 24 hours with a written report of the defective VTU and describes the action taken to report needed repairs. CONTRACTOR'S QUALIFICATIONS: Contractor's personnel performing on this Contract must be fully qualified competent service technician(s). "Fully qualified" is defined as meeting the requirements of the most current edition of ASME QEI-1 for the Qualification of Elevator Inspectors. The Contractor will be required to update competency information throughout the life of the contract as changes occur. The Contractor must provide for Government approval credentials of each service technician. Credentials must be provided prior to the employee being assigned services responsibilities on Government equipment listed herein. Contractors shall provide proof and adequacy of past performance history, references, and required qualifications. APPLICABLE DOCUMENTS, STANDARDS, LAWS AND/OR REGULATIONS: The following are a list of various applicable standards, policies, regulations, and/or governing bodies. This list is· not an all-inclusive list, therefore it is the responsibility of the contractor to ensure all applicable standards, policies, regulations, and/or governing bodies not listed here are adhere to. Furthermore, contractor is responsible to adhere to all current addition of applicable standards, policies, regulations, and/or governing bodies. 11.1. The American Society of Mechanical Engineers (ASME), www.asme.org 11.2. ASME -A17 -Elevators and Escalators 11.3. ASME -A17 .1 - Safety Code for Elevators and Escalators 11.4. ASME-A17 .2 -Guide for Inspection of Elevators, Escalators, and Moving W a1ks 11.5. ASME-A17.3 -Safety Code for Existing Elevators and Escalators (Includes Requirements for Electric and Hydraulic Elevators and Escalators) 11.6. ASME-A18-.1-Safety Standards for Platform Lifts and Stairway Chairlifts 11.7. ASME-QEI-1-Standard for the Qualification of Elevator Inspectors 11.8. National Association of Elevator Safety Authorities International (NAESAI), www.naesai.org 11.9. NFPA 70-National Electrical Code 11.10. NFPA 70E -Standard for Electrical Safety in the Workplace SAFETY REQUIREMENTS: All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VASDHS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract. Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property. Contractor shall comply with all applicable Federal, State, and local requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137 Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. The VAMC San Diego building 1, main building, contains asbestos. Any worker entering these asbestos containing areas must have an asbestos certification of no less than 16 hours and a valid fit test certification. Certifications must be presented to the VA project manager before any work in an asbestos area may begin. CHANGES: The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof. VA POLICY: Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court. PARKING POLICY: It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor s personnel under any circumstances. IDENTIFICATION BADGES: All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented. SMOKING POLICY: Smoking is not permitted within the VA Healthcare System facilities campus. NORMAL WORKING HOURS: Normal hours of operation are Monday through Friday from 08:00 am to 4:30 pm Pacific time. All work is expected to be performed generally during normal hours of coverage unless requested or approved by the COR or his/her designee. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel. Work performed outside the normal hours of coverage must be approved by the COR or his/her designee. OVERTIME AND NATIONAL HOLIDAYS: Any overtime or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. The Contractor is not required to provide service on the following U.S. Government holidays nor shall the Contractor be paid for these days: New Year s Day January 1 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 | Combined Synopsis | 811310 | Service-Disabled Veteran-Owned Small Business Set-Aside | 08/20/2026 | 08/27/2026 | - | |
The Naval Facilities (NAVFAC) Engineering and Expeditionary Warfare Center (EXWC), Port Hueneme, California has issued a Request for Proposal (RFP) under solicitation number N3943026R0009 or a Firm Fixed Price, Single Award, Indefinite Delivery Indefinite Quantity (IDIQ). NAVFAC EXWC has a requirement to support an Equipment Support Services (ESS) Contract that includes an Equipment Maintenance, Repair with Corrosion Prevention and Control (abatement and repair) program. Some of the services include operational repairs, maintenance (preventative and corrective) services, corrective repairs, washing, spot painting, corrosion prevention and repair for all Civil Engineering Support Equipment (CESE), Civil Engineer End Items (CEEI), Material Handling Equipment (MHE), Weight Handling Equipment (WHE), support vehicles, and Containerized Base Camp Facility items located at Naval Base Guam, Guam (NBG), or various locations off NBG, but still on the island of Guam. The closing time and date for receipt of proposals is 5:00PM PT on 30 October 2026 as indicated on the solicitation. This acquisition will be solicited as 100 percent small business set-aside. The Government will only accept offers from small business concerns. NAVFAC EXWC anticipates the award of an IDIQ with base ordering period of sixty (60) months, and a 6 month option period for extension of services. Individual task orders under this contract will be firm fixed price (FFP). At the time of award, the Government will issue a minimum guarantee as the first task order. The estimated award date is February 2027. The maximum value of all task orders placed under this contract will not exceed $17,000,000.00. The solicitation and attachments are available to view and/or download online via the Solicitation Module in the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil, which can be accessed through the links included solicitation notice N3943026R0009. This will be the only method of distribution; therefore, it is the Offerors responsibility to check the solicitation module in PIEE periodically for any amendments to the solicitation. Offerors must be registered in System for Award Management (SAM) at http://www.sam.gov in order to receive an award under this procurement. All questions concerning this solicitation are due by 12:00PM PT on 09 October 2026 and must be addressed to Jake O. Blas via email at jake.o.blas.civ@us.navy.mil and secondary POC, Desiree Garcia at desiree.e.garcia9.civ@us.navy.mil. | Solicitation | 811310 | Total Small Business Set-Aside | 09/30/2026 | 10/30/2026 | - |
Additional Details
Solicitation Number
36C26126Q1167
Archive Date
Oct 7, 2026
Office Address
MATHER, CA, 95655