Libby Tree Cooler HVAC Replacement

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 1240LS26Q0028 is issued as a Request for Quotation (RFQ) for replacing HVAC systems for two tree coolers located at the Libby Ranger District on the Kootenai National Forest. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811310 The small business size standard is $12.5 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by
the agency.

VENDORS ARE ADVISED TO UPDATE THEIR SAM REGISTRATION TO DEMONSTRATE THAT THEY
ARE A SMALL BUSINESS UNDER THE NAICS CODE FOR THIS PROCUREMENT.

This project is to replace the HVAC systems for two tree coolers located at the Libby Ranger District on the
Kootenai National Forest. Both tree coolers have dated HVAC systems that cannot be easily repaired and do
not meet modern energy efficiency standards. The goal of this project is to provide fully functioning tree cooler
HVAC systems with associated evaporator fans and necessary materials for the refrigeration system. See
Attachment 2 – Statement of Work for a complete list of requirements.

It is anticiapted that work can begin 7/1.  

Amendment 001: The purpose of this amendment is to correct the Statement of work and replace the incorrect PDF with a Correct Word document. All other terms and conditions remain unchanged.  Return a signed copy of this amendment with your offer.

Amendment 002: The purpose of this amendment is to adjust the Statement of work from one document (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work) to four (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work, 1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_ Pictures, A, B, and C.) adjusting document size to allow for download from SAM.gov. All other terms and conditions remain unchanged.  Return a signed copy of this amendment with your offer.

Amendment 003: The purpose of this amendment is to answer questions about this solicitation.  All other terms and conditions remain unchanged.  Return a signed copy of this amendment with your offer.    

Amendment 004: The purpose of this amendment is to answer a question about inclusion of a Certified Electrician in the key personnel section of the SOW.  All other terms and conditions remain unchanged.  Return a signed copy of this amendment with your offer.  

Amendment 005: The purpose of this amendment is to extend the response deadline to 05/20/2026 at 10:00 AM MT.  All other terms and conditions remain unchanged.  Return a signed copy of this amendment with your offer.