Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota

UPDATE: AMENDMENT 0002 (1240LT26Q0029_A0002), PROVIDES CONSOLIDATED QUESTIONS AND ANSWERS AND THE ADDITION OF ATTACHMENT 7. AMENDMENT 0002 AND ATTACHMENT 7 ARE AVAILABLE IN THE ATTACHMENTS SECTION.

PLEASE NOTE: THE INFORMATION PROVIDED BELOW IS A SUMMARY ONLY. FOR THE COMPLETE SOLICITATION AND ALL ASSOCIATED SUPPORTING DOCUMENTATION, PLEASE REFER TO THE ATTACHMENTS SECTION

Project Title: Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota

Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.

Solicitation number 1240LT26Q0029 is issued as a Request for Quotation (RFQ) for installation of complete new 2-ton mini-split heating/cooling unit. Perform all electric work necessary for complete operation of the two new mini-split units, including but not limited to wiring, conduit, electric panel connections. Work for this project requires the Contractor to be responsible for supplying all labor, materials, equipment, miscellaneous items, freight and delivery for the removal of existing 2- ton mini-split cooling system unit and replacement with new 2-ton mini-split heating/cooling unit. See Statement of Work and associated documents for full description.

Location: The Great Plains Dispatch Center is located at 8123 Mount Rushmore Road, Rapid City, Pennington County, South Dakota 57701.

Product or Service Code: 4130 - Refrigeration and Air Conditioning Components
NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Size Standard for NAICS: $19M
Project Magnitude: Between $25,000 and $100,000

SITE VISIT DATE/TIME/ADDRESS: 
Wednesday March 11, 2026
1:00 P.M. Mountain Daylight Time (MDT)
Great Plains Dispatch Center 8123 Mount Rushmore Road, Rapid City, Pennington County, South Dakota 57701.

Point of Contact for Site Visit:
Contracting Officer Representative: Richard Zachery
Email: Richard. Zacher@@usda.gov
Office: 605-673-9222 

QUESTIONS: Questions shall be submitted to Contract Specialist, Holly Hlavac via email to Holly.Hlavac@usda.gov and Contracting Officer, Lucas Dahlman at Lucas.Dahlman@usda.com. Questions are due no later than March 18, 2026, at 11:00 A.M. Central Daylight Time (CDT). This will ensure enough time to respond before the solicitation period ends.  Please include the solicitation name and number as the subject line of the email.

QUOTES: Please submit your quote no later than April 1, 2026, at 11:00 A.M. Central Daylight Time (CDT). Quotes submitted past the date and time above will be considered late and will not be accepted. Submit the following documents below with your quote per the requirements stated in the Solicitation.  

1.    Technical Approach documentation
2.    Pricing documentation – Use the Schedule of Items (Attachment 3) to input pricing for the Base Items)
3.    Bid Guarantee

Email addresses for submission of quote: Contract Specialist, Holly Hlavac, at Holly.Hlavac@usda.gov and Lucas Dahlman, Contracting Officer, at lucas.dahlman@usda.gov.

In the submission of your quote, include in the email’s subject line: Solicitation 1240LT26Q0029 Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota