American Embassy Annex Generator Service Contract

The United States Embassy Annex in Pretoria requires professional services to perform Planned Maintenance and Inspection services of the facility’s Low Voltage Diesel Standby Generator systems.

The quote reference number: PR16188108

The following documents are attached to this email and need to be signed when submitting your quotations:

- The SCOPE OF WORK.

- US Government Clauses

Quotations: Firm fixed pricing is to be quoted. 

Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name and email of the contact person. No alterations or pricing changes will be accepted after the Quotation deadline. Please quote in South African Rand (ZAR) Closing date and time for receiving quotes is 17:00, September 8, 2026.

Kindly be advised that NO late quotes will be accepted. Quotes must be sent via email to: Pretoria_contracting_office-dl@state.gov

U.S. Embassy Payment terms:

- Note that NO DEPOSIT payments will be authorized.

- The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed.

If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.

- EFT – Payment will be made within 30 calendar days after delivery of services AND receipt of invoice, whichever is later. Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & Cs. By submitting a quote, you waiver any such requirement. The successful offeror will be required to accept:

FAR and DOSAR Clauses: The attached FAR and DOSAR clauses form part of this contract.

Please see the attached qualifications and evaluation factors