Notice ID: 1526f624ef6d4fc2bbf7a884660dc4ddSources Sought
AmeriCorps Large Conference Planning & Logistics
Responses closed . Full description on SAM.gov.
Description
This is a SOURCES SOUGHT notice for market research purposes only. This is NOT a solicitation for proposals and NO contract will be awarded from this notice. No reimbursement will be made for any costs associated with providing information in response to this notice. Not responding does not preclude participation in any future procurement. If a solicitation is released, it will be posted on SAM.gov. It is the responsibility of potential offerors to monitor SAM.gov for additional information.
AmeriCorps is seeking information from qualified vendors capable of planning, coordinating, and managing a large-scale conference for approximately 3,500 attendees in Washington, D.C. The event will require comprehensive services including conference planning, logistics, and lodging arrangements for attendees.
Overview
Agency:
Corporation for National and Community Service
Office:CNCS
Posted:October 13, 2026
NAICS:561920: Convention and Trade Show Organizers
Last Updated:Oct 21, 2026
First published:
Last updated on SAM.gov:
PSC:R708: SUPPORT- MANAGEMENT: PUBLIC RELATIONS
Set-Aside:No Set aside used
Type:Sources Sought
Place of Performance:80742, District of Columbia
Award Overview
Possible prior contracts
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Contacts
Contracting Officer
Primary Contact
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Documents
Lifecycle
- 1Version 1Sources SoughtCurrent
AmeriCorps Large Conference Planning & Logistics
Similar Opportunities
Title | Phase | Agency | NAICS | Set Aside | Posted | Deadline | Location |
|---|---|---|---|---|---|---|---|
Please note this solicitation is not ready to be issued as of this date. The U.S. Consulate General in Sapporo, Japan, will launch the solicitation on the SAM.gov website when it is available. This is a firm-fixed-price contract for the Contractor to provide comprehensive event management, venue, hospitality, entertainment, fireworks, permitting, transportation, parking, photography/videography, technical, safety, and on-site coordination services for a Freedom 250 commemorative event on February 5, 2027. The event will consist of a two-hour reception at Nouvelle Pousse at Okurayama followed immediately by a 20-minute professional fireworks display beginning at 8:00 p.m. The contractor shall coordinate all elements necessary to deliver a safe, professional, and well-integrated event, including coordination with Nouvelle Pousse, Sapporo City, Hokkaido Prefecture, local police and other relevant authorities. The event occurs during the Sapporo Snow Festival period; therefore, the contractor shall account for any additional permitting, traffic, access, crowd-management, venue, environmental, or operational requirements associated with the festival. All responsible sources may submit a quotation, which will be considered. The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract. All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations. Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award. This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021) Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails. | Pre-Solicitation | 561920 | No Set-Aside | 10/01/2026 | 11/20/2026 | Sapporo, JP-01 | |
This is a Notice of Intent to Award a Sole Source Firm Fixed Price (FFP) contract using FAR Part 12 and FAR Part 13 procedures. Service needed: Audio and visual services at the Washington Hilton for the Marine Corps Ball. See Document "D6 - JnA Redacted" for detail. The government intends to award on a Sole Source basis to: Encore Group USA LLC, 5100 River RD STE 3000, Schiller Park, Illinois, 60176-1058. The circumstances of the contract action deem only one source reasonably available. The reason for this Sole Source Award Intent is that Encore Group USA LLC is determined the only entity licensed to provide the particular services requisite for the Marine Corps Ball at the particular Hilton venue. Interested vendors: Vendors interested in obtaining the same capability may respond via email to receive Marine Corps System Command's point of contact. In your response, please indicate whether you can provide the required services at the specified location. Responses by no later than 15 October, 2026, 4:00 PM. | Special Notice | 561920 | No Set-Aside | 10/13/2026 | 10/15/2026 | Washington, DC | |
Enclosed is a Request for Quotations (RFQ) for the subject carrying out the Freedom 250 – Taste of America Nationwide Campaign to support the U.S. Mission Japan. If you would like to submit a quotation, follow the instructions in Section 3 of the RFQ, complete the required portions of the attached document, and submit it to the email address shown on this cover letter. All responsible sources may submit a quotation, which will be considered. The U.S. Government intends to award a firm-fixed-price contract to the responsible company submitting an acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021) All U.S. Contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting a quotation pursuant to FAR provision 52.204-7. Therefore, prospective quoters are required to register prior to the submittal of quotations. It is recommended for oversea Contractors to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to an award of the contract. Electronic Submission/Responses: This opportunity allows for electronic responses. Your quotation must be submitted electronically to Masao Chuma via email to ChumaMX@state.gov. Please ensure your email with your quote does not exceed 15MB, if it does then you might have to send more than one email. | Solicitation | 561920 | No Set-Aside | 09/13/2026 | 09/30/2026 | Tokyo, JP-13 | |
The purpose of Amendment 0003 is to 1) Correct the quote submission due date from amendment 0002 from 11:00AM EDT 23 October 2026 to 11:00AM EDT 15 October 2026. 2) Extend the quote submission due date to 3:00PM EDT 16 October 2026.3) Add Clause 52.240-93 Basic Safeguarding of Covered Contractor Information Systems.4) Incorporate the revised Section LM, dated October 14, 2026, as Attachment 1. 5) Incorporate the revised Special Contract Requirements, dated October 14, 2026, as Attachment 2. 6) Incorporate the revised Performance Work Statement, dated October 14, 2026, as Attachment 3.7) Incorporate the Governments response to industrys questions dated October, 14, 2026, as Attachment 7. 8) All revisions are highlighted in yellow with deletions highlighted in blue with strikethrough.9) See Summary of Changes. | Combined Synopsis | 561920 | No Set-Aside | 10/14/2026 | 10/16/2026 | - | |
This is a sources sought announcement only, NOT a solicitation. This RFI serves as market research to determine estimated pricing for a potential procurement of audio visual services for the Marine Corps Ball. This notice does not constitute a promise to issue a solicitation in the future. Therefore, DO NOT request a copy of a solicitation as a result of this notice. RESPONSE INFORMATION: Responses to this Sources Sought Notice must be received no later than 8:00 AM EST, on Monday, 12 October 2026. Responses should be emailed to Sergeant Gabriel Mendez at gabriel.mendez@usmc.mil. Interested parties should include their company name, address, phone number, point of contact, CAGE code, company size status, and whether or not they are a U.S. or foreign-owned firm. | Market Research | 561920 | No Set-Aside | 10/07/2026 | 10/12/2026 | Washington, DC |
Additional Details
Solicitation Number
CNCS-27
Archive Date
Oct 31, 2026
Office Address
WASHINGTON, DC, 20024