FY27 HVAC Maintenance Service

Sources Sought Notice

This is a Sources Sought Notice ONLY and should not be construed as a solicitation announcement. The submission of this information is for planning purposes only. It is not to be construed as a commitment by the Government to procure any services, nor is it the intent of the Mission and Installation Contracting Command (MICC) – Fort Belvoir, Virginia to award a contract based on this Request for Information (RFI) or otherwise pay for the information sought. The Government is seeking responses to this Sources Sought Notice from small businesses capable of providing the requirement. Small businesses, in all socioeconomic categories are highly encouraged to identify capabilities in meeting the requirements.  MICC – Fort Belvoir is looking for an HVAC company for this requirement, not a source to hire another source.  The Government is seeking preliminary market research information from capable and reliable sources to gain knowledge of potential qualified business sources capable of providing Heating, Ventilation and Air Conditioning (HVAC) services performed in the Washington DC metro area as described in the attached Performance Work Statement.  Vendor must be able to respond to the site within 2 hours for emergency service calls.   The intended North American Industry Classification System (NAICS) Code classified for this effort is 238220 - Plumbing, Heating and Air Conditioning Contractors. The aforementioned NAICS Code is associated with a size standard of $19.0 Million. All interested businesses SHALL have the ability to deliver the required service and perform 51% of the labor by statute. 

Potential solicitation during Q2FY27.

Responses shall be in a Word or Word-compatible document and shall be limited to no more than eight (8) pages. Responses with capability statements shall be submitted no later than Friday, 13 November 2026 at 2:00 p.m. EST (Fort Belvoir, Virginia).  Please provide the following information within your capability statement:

(1) Company name and address.

(2) DUNS Number.

(3) CAGE Code.

(4) Business size and, if applicable, socioeconomic status under is 238220 – Plumbing, Heating and Air Conditioning Contractors.

(5) Company point(s) of contact and contact information.

(6) Description of capabilities related to your capacity to perform and manage the work.

(7) Confirmation that your company is interested and intends to submit a quote/ bid/proposal when and if a solicitation is issued.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in beta.sam.gov. However, responses to this notice will not be considered adequate responses to a solicitation. Local Time. Capability statements will not be returned. No phone calls will be accepted. All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise because of a response to this Sources Sought.

This requirement is being Set Aside 100% Small Business.  Preference shall be given to HUB Zone, Women Owned Small Business, Service-disabled Veteran-Owned Small Business.   This acquisition for Commercial Services will be competed under Simplified Acquisition Procedures of FAR Part 13. 

Projected number of full-time equivalents (FTEs) is 6 – 7 personnel.

1. One (1) Program Manager (FT) 1,920 hrs./yr
2. One/half (1/2) Project Manager (PT) 960 hrs./yr
3. Two (2) HVAC Techs (FT) 3,840 hrs./yr
4. One and one/half (1.5) HVAC Techs ~ Emergency Services (FT) 2,880 hrs./yr
5. One/Half (1/2) HVAC Tech ~ Emergency Services (PT) 960 hrs./yr
6. One (1) Dispatch/Quality Control (FT) 1920 hrs./yr