SEA 3rd Quarter - National Menu FY2026

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Subpart 12.6 as supplemented with additional information included in this notice.   This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.  The solicitation number is 15B51426Q00000008 and this solicitation is issued as a Request for Quote (RFQ).

Solicitation is for 3rd Quarter National Menu FY2026. For a list, description and total quantities of all items refer to attached Standard Form 1449, Section 2.

Solicitation is a 100% small business set aside.  Any quotes from large businesses will not be considered.

The NAICS for this requirement is 311999.       

Terms of delivery are F.O.B. destination to:  FCI Seagoville, 2113 North Highway 175, Seagoville, Texas 75159, Warehouse 972-287-4078.

Items will be awarded individually.  More than one item may be awarded to one contractor.     

Evaluation Factors are past performance.  Venders who submit a quote concurs that delivery dates will be met, unless otherwise noted.  Vendors should not quote on items which cannot be delivered for any reason. 

Past performance:  A record of poor performance due to failure to deliver items within the expected delivery time period, requests to remove an item from a signed purchase order on previous awards, requests to disregard or cancel a signed purchase order, or poor quality may result in a poor performance rating.  FCI Seagoville will award quoted items to vendors that have a high past performance record IAW FAR 13.106-2(4)(ii) regardless of the quotes with the lowest price.  Quotes from vendors without poor past performance represent the best value when compared to any lower priced quote(s).

DELIVERY REQUIREMENTS:

• All deliveries must be palletized unless prior arrangements were agreed to by FCI Seagoville warehouse staff and/or material handlers (no side-loaded pallets).
• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
• All canned goods must be delivered above 34 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below.  “Frozen product after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and/or BOP National Specifications.”
• Some items may require thawing and cooking to determine specification compliance and product wholesomeness.
• Any product that indicates prior thawing will be refused.
• Food Service Contractors have the responsibility of understanding these specifications.  Contractors must obtain a copy of the National Menu Specifications prior to quoting.
• All items will be closely inspected.
• Receipt of delivery may be conditional for a period of five (5) business days in order to allow for adequate examination and testing.
• Items that fail to meet specifications will be refused. All items must be dated.
• Hours for delivery are 8:00AM – 2:00PM, Monday through Thursday, first come first serve. Appointments only. No deliveries on weekends or federal holidays.
• Unless otherwise stated within the specification of an item description in Section 2 of SF Form 1449, all dates for frozen food items must be delivered frozen and delivered before the best buy date, sell by date, use by date, best if used by date, or freeze by date on the label.
• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within one (1) week of noncompliance notification.
• If the product is not picked up within one (1) week of notification, it will be disposed of by warehouse staff.

Substitutions to specifications in line items are prohibited (ex., case counts).  Changes to specifications will not be evaluated and therefore, not considered for award.  The government reserves the right upon inspection to reject items if they are damaged or not to the specifications as listed in the solicitation.  Do not change the case counts or the quote of the item will not be considered.

The date and time for receipt of offers is March 16, 2026 at 10:00 AM CST.  Quote must indicate Solicitation No. 15B51426Q00000008 time specified for receipt of quote, name, address and telephone number of quote, technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation, terms of any expressed warranty, price and any discount terms.