U.S. Embassy Prague – Repair/ replacement of Air Conditioning System

U.S. Embassy Prague – Repair/ replacement of Air Conditioning System/ 19EZ8026Q0003

The Embassy of the United States of America in Prague invites qualified HVAC contractors to submit quotations for the replacement of the air conditioning system serving the public waiting Consular room in the Chancery building at Tržiště 15/365, Praha 1.

Scope of Work

The contractor shall provide all labor, materials, tools, and supervision to:

• Dismantle and remove the existing AC system, including 2 outdoor and 3 indoor Toshiba VRF units.
• Supply and install new Toshiba VRF/VRV equipment and accessories substantially as follows:
• Outdoor units: MMY-MUP0801 HT8P-E and MMY-MUP1001 HT8P-E
• Indoor units: MMC-UP0361 HP-E (1 pc) and MMC-AP0244H-E (2 pcs)
• Controllers: RBC-AMSU52-E (4 pcs) and RBC-ASCU32Y (1 pc)
• Associated copper pipes, electrical cabling, splitters, and other necessary installation materials.
• Refill R410A refrigerant (approx. 26 kg).
• Service the existing AC system as required and perform full testing and commissioning.
• Provide updated system documentation, operating and maintenance information, and basic training for designated Embassy staff.

Schedule and Standards

The expected performance period is 30 calendar days from Contract Award, including survey/design, installation, and commissioning. All work shall comply with applicable Czech national standards and relevant U.S. codes/standards, whichever are more stringent.

Vendors interested in the detailed solicitation package, including complete SOW documentation, may request it at pragueGSOprocurement@state.gov.

Due Date for Quotations:                  04/24/2026

Site Inspection date:                         details upon request

Submission Method:                         via email to pragueGSOprocurement@state.gov

Contact Details for Questions:         pragueGSOprocurement@state.gov.

Expected start:                                   May 2026

This pre-solicitation notice does not commit the U.S. Department of State to award a contract, nor does it obligate the U.S. Department of State to pay for any costs incurred in the preparation and submission of proposals. Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being completed utilizing full and open competition procedures. The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award.