Notice ID: 265cfd50fcd94a3aa0c56da86827f242Combined Synopsis/Solicitation
6515--Blanket Warmer/Units /635 Oklahoma City
Responses closed . Full description on SAM.gov.
Description
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. Solicitation number 36C24W26Q0233 is issued as a Request for Quotation (RFQ) for Blanket Warmer Systems. This acquisition is set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. PLEASE READ ALL ATTACHMENTSÂ
Overview
Agency:
Department of Veterans Affairs
Office:RPO WEST (36C24W)
Posted:August 11, 2026
NAICS:339112: Surgical and Medical Instrument Manufacturing
Last Updated:Oct 21, 2026
First published:
Last updated on SAM.gov:
PSC:6515: MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES
Set-Aside:Small Business Set Aside - Total
Type:Combined Synopsis/Solicitation
Place of Performance:Department of Veterans VA Health Care System Oklahoma City, Oklahoma City, OK, 73104
Award Overview
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6515--Blanket Warmer/Units /635 Oklahoma City
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Sources Sought Notice Sources Sought Notice Page 16 of 16 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 16 REQUEST FOR INFORMATION 1. DESCRIPTION The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Surgical Tissue Management System product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award. The Department of Veterans Affairs (DVA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Sources Sought Notice in accordance with the FAR 10.001(b) to determine the availability and technical capabilities of qualified sources. The SAC in conjunction with VHA is seeking a qualified source to provide Olympus ESG-410 brand name or equal for the Surgical Tissue Management System on an agency wide basis. VA intends to award a Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver the Surgical Tissue Management System to VA medical centers and facilities throughout the United States and its territories. The anticipated period of performance is for one (1) 12-month base period with four (4) 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 - Surgical Appliance and Supplies Manufacturing, Product Service Code: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 1,000 employees. The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM.gov prior to submitting an offer or quotation. You may access the website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of quote submission. This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. 2. SCOPE OF WORK: The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Surgical Tissue Management System product line as a candidate for a VA-wide (otherwise referred to as national ) Requirements contract. The Surgical Tissue Management System is an advanced, energy-based surgical platform used across Veterans Affairs Medical Centers (VAMCs) in operating rooms, procedural suites, and endoscopy units to perform precise tissue coagulation, devitalization, cutting, and vessel sealing. The system delivers radiofrequency (RF) energy and ultrasonic energy through specialized electrodes and hand instruments to support uniform, noncontact coagulation with minimal tissue penetration, improved visualization, and reduced bleeding. Units that provide both radio frequency power to drive electrosurgical instruments and mechanical vibrations to power ultrasonic surgical instruments used in the process of joining or sealing blood vessels together. The unit typically features receptacle ports, various output settings, power levels, and control mechanisms to adjust the energy delivered to the surgical site. It may also have features such as audible alarms, power monitoring, and temperature regulation. This universal platform provides multiple energy modalities (ultrasonic, bipolar, and RF) to support a broad range of open, laparoscopic, and endoscopic procedures in general surgery, urology, and gynecology, helping reduce the number of separate generators and instruments required in the operating room. It is designed to enhance surgical efficiency, improve hemostasis, and support consistent, replicable outcomes across diverse clinical applications The primary hand instrument is a hybrid ultrasonic and bipolar electrosurgical device intended for use in open and laparoscopic procedures to cut, seal, coagulate, and dissect with two distinct modes of action: Seal & Cut and Seal Only. It is indicated for ligation and division of vessels (up to and including 7 mm), lymphatics, and tissue bundles, and may be used in minimally invasive or open surgical procedures where vessel sealing and tissue division are desired. The device is intended for single use only and has not been shown to be effective for tubal sterilization or tubal coagulation for sterilization procedures. The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Surgical Tissue Management Systems to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods. 3. REQUIREMENT This requirement will be solicited and awarded as a Brand Name or Equal which requires the quoter indicate that each product being offered as an equal product to the Olympus ESG-410 Surgical Tissue Management System. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements. Contract Line Items Manufacture Part Number Description Base Year Option Year 1 Option Year 2 Option Year 3 Option Year 4 001 Olympus WA91327U ESG-410 Surgical Energy Platform (SEP) 10 10 10 10 10 002 Olympus WA91302W Footswitch Double Pedaled, Wireless 10 10 10 10 10 003 Olympus WA91301W Footswitch Double Pedaled, Wired 10 10 10 10 10 004 Olympus WA95622A Power Cable, 4.5M, with angled plug 10 10 10 10 10 005 Olympus TC-E410 Cart 10 10 10 10 10 006 Olympus 784515 784515 PK FRONT LOADING SUPERSECT 5EA 10 10 10 10 10 007 Olympus WA22739S ESG PlasmaLoop - Long, Angled 10 10 10 10 10 008 Olympus WA22644S SP PlasmaNeedle - Long, Right-Angled 10 10 10 10 10 009 Olympus WA22742S ESG PlasmaLoop - Long, Small 10 10 10 10 10 010 Olympus WA22744S ESG PlasmaNeedle - Long, Right-Angled 10 10 10 10 10 011 Olympus WA22641S SP Plasma-OvalButton - Long 10 10 10 10 10 012 Olympus WA22666S SP Plasma-OvalButton 10 10 10 10 10 013 Olympus WA22741S ESG Plasma-OvalButton - Long 10 10 10 10 10 014 Olympus WA22766S ESG Plasma-OvalButton 10 10 10 10 10 015 Olympus 786500 786500 PK FRONT LOADING BUTTON 5EA 10 10 10 10 10 016 Olympus WA22657S SP PlasmaButton 10 10 10 10 10 017 Olympus WA22637S SP PlasmaLoop - Long, Medium 10 10 10 10 10 018 Olympus WA22638S SP PlasmaRoller - Long 10 10 10 10 10 019 Olympus WA22639S "SP PlasmaLoop - Long, Angled" 10 10 10 10 10 020 Olympus WA22737S ESG PlasmaLoop - Long, Medium 10 10 10 10 10 021 Olympus WA22738S ESG PlasmaRoller - Long 10 10 10 10 10 022 Olympus 784415 784415 FRONT LOADING SUPER-LOOP 5EA 10 10 10 10 10 023 Olympus WA22602S SP PlasmaLoop - Medium, 12 10 10 10 10 10 024 Olympus WA22603S SP PlasmaLoop - Large, 12 10 10 10 10 10 025 Olympus WA22606S SP PlasmaLoop - Medium, 30 10 10 10 10 10 026 Olympus WA22607S SP PlasmaLoop - Large, 30 10 10 10 10 10 027 Olympus WA22621S SP PlasmaBand - 12 10 10 10 10 10 028 Olympus WA22623S SP PlasmaBand - 30 10 10 10 10 10 029 Olympus WA22632S SP PlasmaLoop - Angled 10 10 10 10 10 030 Olympus WA22651S SP PlasmaRoller 10 10 10 10 10 031 Olympus WA22655S SP PlasmaNeedle - Angled 10 10 10 10 10 032 Olympus WA22605S SP PlasmaLoop - Small, 30 10 10 10 10 10 033 Olympus WA22702S ESG PlasmaLoop - Medium, 12 10 10 10 10 10 034 Olympus WA22703S ESG PlasmaLoop - Large, 12 10 10 10 10 10 035 Olympus WA22706S ESG PlasmaLoop - Medium, 30 10 10 10 10 10 036 Olympus WA22707S ESG PlasmaLoop - Large, 30 10 10 10 10 10 037 Olympus WA22721S ESG PlasmaBand - 12 10 10 10 10 10 038 Olympus WA22723S ESG PlasmaBand - 30 10 10 10 10 10 039 Olympus WA22732S ESG PlasmaLoop - Angled 10 10 10 10 10 040 Olympus WA22751S ESG PlasmaRoller 10 10 10 10 10 041 Olympus WA22755S ESG PlasmaNeedle - Angled 10 10 10 10 10 042 Olympus WA22760S ESG PlasmaButton 10 10 10 10 10 043 Olympus WA22640S SP PlasmaNeedle - Right-Angled 10 10 10 10 10 044 Olympus WA22642S SP PlasmaLoop - Long, Small 10 10 10 10 10 045 Olympus WA22705S ESG PlasmaLoop - Small, 30 10 10 10 10 10 046 Olympus WA22740S ESG PlasmaNeedle - Right-Angled 10 10 10 10 10 047 Olympus A22265C A22265C KNIFE 24-28FR 12/30 DEG 10 10 10 10 10 048 Olympus A22221C A22221C HF BAND 24 FR 12 DEG 10 10 10 10 10 049 Olympus A22257C A22257C HF CYL GROOVES 24-28FR 12/30DEG 10 10 10 10 10 050 Olympus WA22037C WA22037C HF LOOP 12DEG 12EA 10 10 10 10 10 051 Olympus WA22038C WA22038C HF ROLLER LONG 12DEG 12EA 10 10 10 10 10 052 Olympus WA22039C WA22039C HF ANGLED LOOP LONG 12EA 10 10 10 10 10 053 Olympus A22258C A22258C HF ROLLER LARGE 24-28FR 12/30DEG 10 10 10 10 10 054 Olympus A22205C A22205C HF LOOP 24FR .35 WIRE 30 DEG 10 10 10 10 10 055 Olympus A22261A A22261A CURETTE 24-28FR 12/30 DEG 10 10 10 10 10 056 Olympus A22201C A22201C HF LOOP 24FR .35 WIRE 12 DEG 10 10 10 10 10 057 Olympus A22201D A22201D HF LOOP 24 FR .2 WIR E 10 10 10 10 10 058 Olympus A22202C A22202C HF LOOP 26FR .35 WIRE 12 DEG 10 10 10 10 10 059 Olympus A22205D A22205D HF LOOP 24FR .2 WIRE 30 DEG 10 10 10 10 10 060 Olympus A22206C A22206C HF LOOP 26 FR .35 WIRE 30 DEG 10 10 10 10 10 061 Olympus A22231C A22231C HF ANGLED LOOP 24-28FR .35 WIRE 10 10 10 10 10 062 Olympus A22251C A22251C HF ROLLER 24-28FR 12/30DEG 10 10 10 10 10 063 Olympus A22253C A22253C HF NEEDLE 90 DEG 24-28FR 12DEG 10 10 10 10 10 064 Olympus A22255C A22255C HF 45DEG NEEDLE 24-28FR 12/30DEG 10 10 10 10 10 065 Olympus VE-B VE-B VaporTrode 10 10 10 10 10 066 Olympus VE-LG VE-LG VAPORTRODE GROOVED 10 10 10 10 10 067 Olympus VE-S VE-S Spiked VaporTrode 6EA 10 10 10 10 10 068 Olympus VE-F VE-F VAPORTRODE FLUTED BAR 10 10 10 10 10 069 Olympus MLE-24-010 MLE-24-010 CUTTING LOOP 12EA 10 10 10 10 10 070 Olympus MLE-24-012 MLE-24-012 CUTTING LOOP 12EA 10 10 10 10 10 071 Olympus MLE-24-015 MLE-24-015 CUTTING LOOP 12EA 10 10 10 10 10 072 Olympus MLE-26-010 MLE-26-010 CUTTING LOOP 12EA 10 10 10 10 10 073 Olympus MLE-26-012 MLE-26-012 CUTTING LOOP 12EA 10 10 10 10 10 074 Olympus MLE-26-015 MLE-26-015 CUTTING LOOP 12EA 10 10 10 10 10 075 Olympus MLE-28-012 MLE-28-012 CUTTING LOOP 12EA 10 10 10 10 10 076 Olympus MLE-28-015 MLE-28-015 CUTTING LOOP 12EA 10 10 10 10 10 077 Olympus MLES-24-015 MLES-24-015 CUTTING LOOP 12EA 10 10 10 10 10 078 Olympus RE-28 RE-28 ROLLER ELECTRODE 28FR 10 10 10 10 10 079 Olympus BE-208 BE-208 FULG ELECT LONG TIP 105CM 6EA 10 10 10 10 10 080 Olympus BE-202 BE-202 FULGUR ELECT SHORT TIP 105CM 6EA 10 10 10 10 10 081 Olympus KE-24 KE-24 ELITE KNIFE ELECTRODE 6EA 10 10 10 10 10 082 Olympus KE-28 KE-28 KNIFE ELECTRODE 10 10 10 10 10 083 Olympus RAK-26 RAK-26 RIGHT ANGLE KNIFE ELEC 6EA 10 10 10 10 10 084 Olympus RE RE ROLLER BALL 6 EA 10 10 10 10 10 085 Olympus BE-308 BE-308 FULGURATNG ELECT LG TIP 105CM 6EA 10 10 10 10 10 086 Olympus KE-26 KE-26 ELITE KNIVE ELECTRODE 26FR 6EA 10 10 10 10 10 087 Olympus 287 287 Flexible Electrode 10 10 10 10 10 088 Olympus BE-302 BE-302 FULGUR ELECT SHORT TIP 105 CM 6EA 10 10 10 10 10 089 Olympus A3559 A3559 KNIFE SEMI-CIRC FLEX TIP FOR A3550 10 10 10 10 10 090 Olympus RCE-336 RCE-336 RITECUT CUTTING ELECTRODE 10 10 10 10 10 091 Olympus RCE-3115 RCE-3115 RITECUT CUTTING ELECTRODE 10 10 10 10 10 092 Olympus DAC DAC ELITE & USA DISPOSABLE AC TIVE CORD 10 10 10 10 10 093 Olympus A3556 A3556 KNIFE SEMI-CIRC 4FR CHAN FOR A3550 10 10 10 10 10 094 Olympus A3555 A3555 KNIFE LANCET TYPE FOR A3550 10 10 10 10 10 095 Olympus A3557 A3557 KNIFE SERRATED FOR A3550 10 10 10 10 10 096 Olympus A3558 A3558 KNIFE SEMI-CIRCULAR FOR A3550 10 10 10 10 10 097 Olympus WA35057A WA35057A KNIFE SERRATED TYPE FOR A3550 10 10 10 10 10 098 Olympus 00107 00107 BUTTON ELECTRODE 4FR 10 10 10 10 10 099 Olympus 00108 00108 BUTTON ELECTRODE, 5FR 10 10 10 10 10 100 Olympus 00110 00110 BUTTON ELECTRODE, 7FR 10 10 10 10 10 101 Olympus 00111 00111 FLEX BUTTON ELECTRODE 8FR 10 10 10 10 10 102 Olympus A37020A A37020A PED HF ELECT BUTTON 3FR X 280MM 10 10 10 10 10 103 Olympus WA35055A WA35055A KNIFE LANCET CENTERED FOR A3550 10 10 10 10 10 104 Olympus 00109 00109 BUTTON ELECTRODE, 6FR 10 10 10 10 10 105 Olympus A0275 A0275 BUTTON ELECTRODE 9FR 10 10 10 10 10 106 Olympus A37010A A37010A PEDI KNIFE STRT FOR A37014A 10 10 10 10 10 107 Olympus A3753 A3753 LOOP ELECTRODE PEDIATRIC 10 10 10 10 10 108 Olympus A00010A A00010A HF CABLE UNIPOLAR 4M OLYMPUS 10 10 10 10 10 109 Olympus A00012A A00012A HF CABLE UNIPOLAR 4M VALLEYLAB 10 10 10 10 10 110 Olympus A37009A A37009A PEDIATRIC KNIFE HOOK FOR A37014A 10 10 10 10 10 111 Olympus A37011A A37011A PED HF RESECT ELECT FOR A37014A 10 10 10 10 10 112 Olympus A37013A A37013A PED HF ELECTRODE HOOK A37014A 10 10 10 10 10 113 Olympus WA00393S HF cable, monopolar, 4m single use 10 10 10 10 10 114 Olympus 253F6 253F6 FLEX FULG ELECT DOMED TIP 37 CM 10 10 10 10 10 115 Olympus 253F8 253F8 FLEX FULG ELECT SOMED TIP 37 CM 10 10 10 10 10 116 Olympus 256F6 256F6 FLEXIBLE FULG ELECT CON TIP 37CM 10 10 10 10 10 117 Olympus 256F8 256F8 FLEXIBLE FULG ELECT CON TIP 37CM 10 10 10 10 10 118 Olympus 257F6 257F6 FLEX ELECTRODE 10 10 10 10 10 119 Olympus 257F8 257F8 FLEX FULG ELECT BALL TIP 37 CM 10 10 10 10 10 120 Olympus A00011A A00011A HF CABLE UNIPOLAR 4M ERBE/MARTIN 10 10 10 10 10 121 Olympus ET ET TUBING FOR ELLIK/TOOMEY ADAPT 6EA 10 10 10 10 10 122 Olympus RAK-24 RAK-24 RIGHT ANGLE KNIFE ELEC 6EA 10 10 10 10 10 123 Olympus RB RB ROLLER BAR 6EA 10 10 10 10 10 124 Olympus 243 243 Flexible Bugbee Electrode, 37C M 10 10 10 10 10 125 Olympus 245 245 FLEX BALLENGER Follicle ELECT 37CM 10 10 10 10 10 126 Olympus WT630111 WT630111 Suction tube, for smoke evacuation 10 10 10 10 10 127 Olympus HYVV120 OR-VAC Surgical Smoke Evacuator 10 10 10 10 10 128 Olympus MAJ-1939 MAJ-1939 SMOKE EVACUATION FOOT SWITCH 10 10 10 10 10 129 Olympus TD-SB400 TD-SB400 SONICBEAT Transducer 10 10 10 10 10 130 Olympus SB-0520FC SB-0520FC (EN) SET (5PCS) 10 10 10 10 10 131 Olympus SB-0535FC SB-0535FC (EN) SET (5PCS) 10 10 10 10 10 132 Olympus SB-0545FC SB-0545FC (EN) SET (5PCS) 10 10 10 10 10 133 Olympus SB-0545PC SB-0545PC SONICBEAT 45cm, 5mm, pistol 10 10 10 10 10 134 Olympus PS-0523CJDA "POWERSEAL 5MM, 23CM, CURVED JAW SEALER 10 10 10 10 10 135 Olympus PS-0537CJDA "POWERSEAL 5MM, 37CM, CURVED JAW SEALER 10 10 10 10 10 136 Olympus PS-0544CJDA "POWERSEAL 5MM, 44CM, CURVED JAW SEALER 10 10 10 10 10 137 Olympus UHI-4 UHI-4 45L HIGHFLOW INSUFFLATION UNIT 10 10 10 10 10 138 Olympus WA90500US Pneumoliner Containment System 10 10 10 10 10 The Department of Veterans Affairs (VA) is seeking vendors who can provide Olympus ESG-410 Surgical Tissue Management System or equal as listed above which meet all the salient characteristics listed below. Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero. CLIN s 0001-0005 apply to the following SC s SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION SC Literature Map Olympus ECG-410 ConMed System SC 1 Must be cleared by the U.S. Food and Drug Administration (FDA) Literature Review FDA 510k look up search page 1 FDA 510k look up search page 1 SC 2 Must provide Hybrid Energy, Advanced Bipolar, Ultrasonic Energy, Monopolar and Bipolar, Plasma energy types/modes Literature Review Instruction Manual Page 23 System 2450 user manual Page 2-3 SC 3 Must provide a centralized color touchscreen user interface that allows the operator to select, monitor, and adjust at minimum: Electrosurgical mode (e.g., monopolar cut, monopolar coag, bipolar); Output power settings (watts); Application-relevant parameters; and Treatment or activation time (timer or activation counters). Literature Review Instruction Manual page 2 System 2450 user manual Page 2-2 SC 4 Must have Contact quality monitoring (CQM) that detect these three types of insufficiencies regarding the neutral electrode. The neutral electrode is detaching from the patient. The neutral electrode is disconnected. Short circuit of the neutral electrode. Literature Review Instruction Manual Page 28 System 2450 user manual Page 2-7 SC 5 Must provide monopolar, bipolar and universal connection Literature Review Instruction Manual Page 23 System 2450 user manual Page 2-3 SC 6 Must provide both wireless and wired footswitch options Literature Review Instruction Manual Page 23 System 2450 user manual Page 2-3 SC 7 Must be compatible with smoke evacuation and insufflation systems Literature Review Instruction Manual Page 23 System 2450 user manual Page 2-3 SC 8 Output energy monopolar cut > 300W monopolar coag >200W bipolar cut > 100W (320 saline) bipolar coag > 120W (200 saline) Literature Review ECRI Market Intelligence Report Page 2 ECRI Market Intelligence Report Page 2 SC 9 Must include a minimum one year manufacturer warranty covering parts and labor Literature Review ESG-410 Urology Brochure Page 2 System 2450 user manual Page 2 Design Design features and functions of the offered device will be evaluated for its ability to aid in the performance of its intended function. Areas include but are not limited to the following: Ability to integrate with other Surgical Equipment Probe functions/versatility Customization for various procedures (options) Irrigation options/availability Number and variety of input/outputs connection/ports for peripheral devices Types of procedures supported Performance The Device will be evaluated for its ability to perform its intended function. Areas included but are not limited to: Touch Screen features and ease of use Workflow performance of complete system Types/modes of energy (above and beyond what is in the SCs) Power adjustability Safety The device will be assessed for patient safety features, including, but not limited to, the following areas: Audible tones and visual alarms Contact monitoring data display Quality/Service /Training Training - Availability and options Service - Terms and conditions Warranty Terms and conditions Again, for each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics specified above. The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the Original Equipment Manufacturer (OEM) and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number. Responses to this Sources Sought Notice shall include the following: Does vendor offer an annual service plan, Yes or No? If Yes: What does the plan cover? Does plan cover software updates only? Does the plan cover parts repair or replacement only? Does the plan cover both software and parts? Vendors are requested to provide documentation that shows information on their service plan. Is the service provided by the OEM or a subcontractor? Full name and address of company DUNS number/ CAGE Code/ SAM UIE Business Size Manufacturer or Distributor: If distributor - provide full name, business size and address of manufacturer. Country of Origin designation for all products Ability to provide uninterrupted supply of products on a national scale. Technical Literature that clearly shows product(s) meets the identified salient characteristics and page numbers where each salient characteristic is met. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified. Authorized Distributor Letter Certified by OEM with a current date. Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement. | Market Research | 339112 | Total Small Business Set-Aside | 10/19/2026 | 04/06/2026 | - | |
| Awarded | 339112 | Total Small Business Set-Aside | 10/14/2026 | Open | San Antonio, TX | ||
6515--541-26-3-250-0303 - Olympus BX43 Pathology Microscope Brand Name Only Small Business Set-Aside Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01. This solicitation is a Small Business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112. The FSC/PSC is 6515. The NCO 10 for Cleveland VA Medical Center is seeking to purchase the Olympus BX Microscope for the Cytology Department. This solicitation closes on September 25, 2026 @ 13:00 AM. Quotes should be submitted to Kevin Peeples kevin.peeples@va.gov Please reference 36C25026Q1066 1. Contracting Officer s Representative (COR NA 2. CONTRACT TITLE: BX43-1-3 Cytology Microscopes 3. BACKGROUND The Department of Veterans Affairs Northeast Ohio Healthcare System (VANEOHS) has an immediate requirement for the procurement of two (2) brand name Evident (formerly Olympus) BX43-1-3 cytology microscopes, inclusive of the True Color LED light source compatible with BX43F, BX46F, and BX63F platforms, and all required Original Equipment Manufacturer (OEM) components and accessories necessary for full clinical activation and use. The requested microscopes are additional units to the currently deployed Evident BX-series microscopes within the Cytology Section of Pathology & Laboratory Management Services (PALMS). The laboratory s diagnostic workflows, digital imaging systems, standardized operating procedures, educational protocols, and preventative maintenance programs are fully based upon the Evident BX-series platform. The Cytology laboratory s diagnostic workflows, digital imaging systems, standardized operating procedures, educational platforms, and preventative maintenance programs are built upon the BX-series architecture. The Cytology Section performs high-resolution visualization and evaluation of: Cellular morphology Cytological abnormalities Microbiological organisms Inflammatory processes Neoplastic pathologies These diagnostic evaluations are mission-critical to accurate, timely, and actionable patient diagnoses. This acquisition is required to maintain full operational capacity, mitigate diagnostic backlog, maximize utilization of existing Government-owned assets, and ensure uninterrupted cytopathology services. 4. SCOPE The Contractor shall provide two (2) new, current production BX43-1-3 microscopes, inclusive of the True Color LED light source and all requested and associated OEM components, accessories, modules, assemblies, and consumables required for immediate clinical deployment within the Cytology Section. The Contractor shall provide on-site installation, configuration, and operational verification of all microscopes and associated OEM components at the Louis Stokes Cleveland VA Medical Center, Pathology & Laboratory Management Services Cytology Section. Installation shall include full assembly, alignment of optical components, calibration of the illumination system, verification of mechanical stage functionality, confirmation of imaging integration (if applicable), and validation of overall system performance for clinical diagnostic use. All equipment shall be fully operational and ready for immediate patient care application upon completion of installation. Any deficiencies identified during installation or inspection shall be corrected by the Contractor at no additional cost to the Government prior to final acceptance. The microscopes and components shall meet or exceed the following operational, optical, interoperability, and performance requirements: Optical and Imaging Performance: UIS2 infinity-corrected optical system Plan Apochromat or Plan Fluorite objectives optimized for cytology applications High numerical aperture objectives suitable for oil immersion cytopathology 100x oil immersion capability Wide field number (FN 22 or greater) High-resolution visualization suitable for evaluation of cellular morphology, cytologic abnormalities, infectious organisms, and neoplastic processes OEM camera adapter compatibility for integration with existing digital imaging systems Illumination System: True Color LED light source compatible with BX43F, BX46F, and BX63F Daylight-balanced illumination to support accurate cytologic color interpretation Flicker-free, stable output LED lifespan 20,000 hours Intensity memory function Uniform illumination across full field of view Ergonomic and Mechanical Features: Ergonomic observation tube with adjustable inclination Low-position coaxial focus knobs Coarse and fine focus with tension adjustment Precision mechanical stage with fine movement control Stage inserts compatible with cytology slide preparation Configuration optimized for prolonged microscopic review Required OEM Accessories and Components: The Contractor shall provide all OEM components necessary to ensure full functionality and activation, including but not limited to: Proprietary stage inserts Light modules Camera adapters Immersion oil kits (OEM approved) Dust covers Power cords Calibration and setup materials Required mounting hardware Any additional OEM components necessary for clinical operation All components must be new, OEM-manufactured, and fully compatible with existing Evident BX-series microscopes currently deployed within the laboratory. Interoperability Requirements: The Cytology Section is standardized on the Evident BX-series microscope platform. All diagnostic workflows, imaging protocols, training materials, and maintenance programs are built upon this system. The requested microscopes are additional to the currently deployed fleet and must: Integrate seamlessly with existing BX-series equipment Maintain optical consistency across the microscope fleet Preserve manufacturer warranty protections Support existing service contracts and maintenance protocols Require no retraining due to platform change Non-OEM or alternate-brand equipment would: Disrupt standardized diagnostic workflow Introduce optical variability affecting diagnostic consistency Invalidate manufacturer warranties Require retraining of cytotechnologists and pathologists Undermine fleet uniformity and serviceability Warranty: Equipment shall include the manufacturer s standard warranty covering optical, mechanical, and illumination systems for a minimum of one (1) year. 6. Performance Monitoring The Government will monitor contractor performance to ensure compliance with all requirements outlined in this Statement of Work. Performance monitoring will include verification of timely delivery, proper installation, system functionality, completion of required training, and successful commissioning of the equipment in accordance with manufacturer specifications. Government representatives, including Pathology & Laboratory Medicine Service personnel and designated technical staff, will validate that the system operates as intended and meets operational and functional requirements prior to acceptance. Any deficiencies identified during delivery, installation, or operational verification shall be corrected by the Contractor at no additional cost to the Government. The Contractor shall coordinate all activities with the designated Government point of contact to ensure minimal disruption to laboratory operations and adherence to agreed installation schedules. 7. Security Requirements The C&A requirements do not apply, and the Security Accreditation package is not required for this SOW. 8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). There will be no government-Furnished equipment of information. 9. Other Pertinent Information or Special Considerations. The requested equipment shall be interoperable/usable with current workflows and technology deployed and used within the clinical atmosphere and existing BX Microscopes and associated accessories. a. Identification of Possible Follow-on Work. NA b. Identification of Potential Conflicts of Interest (COI). NA c. Identification of Non-Disclosure Requirements. NA d. Packaging, Packing and Shipping Instructions. NA e. Inspection and Acceptance Criteria. Government acceptance will occur upon: Successful installation Demonstrated operational functionality Completion of training if applicable Readiness for clinical laboratory use 10. Place of Performance. Delivery Location: Louis Stokes Cleveland VA Medical Center Pathology & Laboratory Management Services Cytology 10701 East Boulevard Cleveland, OH 44106 11. Period of Performance NA 12. Delivery Schedule. The Contractor shall deliver all required equipment and system components within ninety (90) calendar days from the date of contract award. Installation, configuration, and commissioning activities shall be coordinated with Government personnel and completed within the same 90-day period unless otherwise agreed upon in writing by the Contracting Officer. SUBMISSION Responses to this solicitation shall be submitted via email to kevin.peeples@va.gov. Telephone responses shall not be accepted. Responses must be received no later than September 25 2026, at 13:00 pm EST, (Eastern Standard Time). CLAUSES FAR Number Title Date 52.209-6 PROTECTING THE GOVERNMENT S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT JAN 2025 52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS NOV 2023 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS APR 2026 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT OCT 2018 52.252-2 CLAUSES INCORPORATED BY REFERENCE FEB 1998 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS MAR 2023 52.233-1 DISPUTES MAY 2014 52.233-3 PROTEST AFTER AWARD AUG 1996 852.219-76 852.203-70 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (DEVIATION) COMMERCIAL ADVERTISING JAN 2023 MAY 2018 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018 852.237-70 CONTRACTOR RESPONSIBILITIES OCT 2019 PROVISIONS 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS SEP 2023 52.212-2 EVALUATION--COMMERCIAL ITEMS NOV 2021 | Combined Synopsis | 339112 | Total Small Business Set-Aside | 09/23/2026 | 09/25/2026 | Cleveland, OH | |
Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 3 of 12 Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice Page 1 of 12 DESCRIPTION This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ 36C25026Q0926. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC)2026-01. This solicitation is for SDVOSB/VOSB or Small Business, under FAR Part 12. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, Surgical and Medical Instrument Manufacturing with business size of 34 million. The FSC/PSC is 6515. The Department of Veterans Affairs, Network Contracting Office (NCO)10, Louis Stokes Cleveland VA Medical Center 10701 East Blvd., Cleveland, Ohio 44106 is seeking to purchase the following, Manoscan AR CATH REG X1 with Warranty for the Gastroenterology Endoscopy Department. All interested companies shall provide quotations for the following, Brand Name, only. Supplies or Services requested: Line Item Item/Product Description Quantity Unit of Measure 1 2192 GVI 2192 MANOSCAN AR CATH REG X1 02 EA 2 SRV-HRMARCATH H-EXW GVI SRV-HRMARCATH-EXW AR CATHETER EXTENDED WARRANTY 1 YEAR 02 EA Statement of Work (SOW): STATEMENT OF WORK (SOW) MANOSCAN System and Catheter 1. CONTRACTNG OFFICER S REPRESENTATIVE (COR) Name: Louis Stokes Cleveland VAMC Section: Medical Service Address: 10701 East Boulevard Cleveland, Ohio 44106 Contracting: Jennifer A. Tisdale, Contract Specialist Phone Number: 216-447-8010 E-Mail Address Jennifer.Tisdale@va.gov 2. CONTRACT TITLE: MANOSCAN Catheter(s) with Warranty. 3. BACKGROUND: The VA Northeast Ohio Healthcare System (VANEOHS), Medicine Service Gastroenterology / Endoscopy Section, requires the procurement of two (2) replacement MANOSCAN AR catheter(s) with warranty to restore and maintain gastrointestinal motility diagnostic capability. The current MANOSCAN system and catheter utilized by Gastroenterology are non-functional, creating an immediate operational impact and limiting the facility s ability to perform high-resolution anorectal manometry studies in-house. As a result, currently scheduled patient cases will require outsourcing to external facilities, resulting in delays to diagnosis, treatment planning, continuity of care, and increased burden on Veterans requiring specialized gastrointestinal motility testing. The requested acquisition is considered an urgent operational requirement necessary to restore diagnostic functionality and maintain continuity of patient care activities within Gastroenterology and Endoscopy Services. 4. SCOPE The Contractor shall provide all labor, materials, software, hardware, accessories, delivery, setup, and support necessary to furnish and provide replacement MANOSCAN AR catheter(s) for the Gastroenterology Endoscopy Section at VANEOHS. Items must be compatible with the Medtronic MANOSCAN High Resolution Manometry (HRM) System currently being used at the hospital. The Contractor shall provide: Two (2) replacement MANOSCAN AR catheter Required software and acquisition modules System workstation and cart components Calibration setup components Delivery and operational setup Warranty support The requested system shall restore high-resolution anorectal manometry capability and support continued in-house gastrointestinal motility diagnostic testing activities. The system shall provide real-time high-resolution pressure mapping and simultaneous visualization of pressure activity across all sensor channels during diagnostic studies. All equipment and software provided shall be fully compatible and operational as an integrated system environment. 5. SPECIFIC TASKS The requested system configuration shall include: ITEM NO. DESCRIPTION QUANTITY UNIT OR STOCK NO. ADDITIONAL EQUIPMENT: 2192 1. GVI 2192 MANOSCAN AR CATH REG X1 2 EA SRV-HRMARCATH H-EXW 2. GVI SRV-HRMARCATH-EXW AR CATHETER EXTENDED WARRANTY 1 YEAR 2 EA Functional Requirements: The replacement MANOSCAN AR catheter shall: Be fully compatible with the MANOSCAN HRM system Support high-resolution pressure measurement capability Enable accurate pressure mapping of anorectal structures Support evaluation of swallowing function and pelvic floor disorders Be suitable for clinical gastrointestinal motility diagnostic procedures Delivery and Setup Requirements: The Contractor shall: Deliver all equipment FOB Destination to VANEOHS Coordinate delivery scheduling with Gastroenterology and Biomedical Engineering personnel Provide all components necessary for operational functionality Perform system setup and operational verification Ensure all software and hardware components function properly as an integrated system The Contractor shall ensure: Equipment arrives undamaged All components are operational upon delivery System functionality is restored and ready for clinical use 6. Performance Monitoring The Contracting Officer s Representative (COR) will monitor contractor performance throughout delivery, assembly, setup, and operational verification activities to ensure compliance with all contractual requirements. The COR will verify that all equipment, accessories, and components are delivered, assembled, and configured in accordance with the contractual agreement, approved specifications, and delivery schedule. The COR will also confirm that all table functions, positioning features, and accessories are fully operational and suitable for clinical use prior to Government acceptance. 7. Security Requirements The C&A requirements do not apply, and the Security Accreditation package is not required for this SOW. 8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A. 9. Other Pertinent Information or Special Considerations. The requested MANOSCAN AR replacement catheter must: Maintain compatibility with existing Gastroenterology diagnostic workflows Support high-resolution gastrointestinal motility diagnostic studies Function as a fully integrated system environment Support real-time pressure visualization and diagnostic interpretation The COR will verify that all equipment and accessories are installed in accordance with the contract and verify that the systems are operational upon completion. 10. Risk Control General Security: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. Check - In Requirements: The Contractor Service Personnel and/or representative must report to the appropriate department Supervisor or designated point of contact (POC) to sign in with department staff before work begins. Additionally, one must submit any mobile media devices that would be used on the system for a virus scan. Upon completion of work, the Contractor Service Personnel and/or representative must report to the appropriate department Supervisor to brief that Supervisor or related department staff point of contact (POC) if Supervisor is unavailable concerning completion of service, and then to sign out. At the end of each briefing, Contractor Service Personnel and/or representative will and must sign out. SECURITY INCIDENT INVESTIGATION: The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. LIQUIDATED DAMAGES FOR DATA BREACH: Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. However, it is the policy of VA to forgo collection of liquidated damages in the event the contractor provides payment of actual damages in an amount determined to be adequate by the agency. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification. (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports. (3) Data breach analysis. (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution. (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses may incur to repair falsified or damaged credit records, histories, or financial affairs. 11. Place of Performance. Department of Veterans Affairs VANEOHS- Medical Service 10701 East Boulevard Cleveland, Ohio 44106 12. Period of Performance. N/A. 13. Delivery Schedule. Delivery schedule will be determined and agreed upon with vendor at the time of award. Packed items will be delivered to the Cleveland VA warehouse located at 10701 East Blvd., Cleveland OH 44106 during business hours or otherwise instructed. Federal Holidays Observed: New Year s Day January 1 Martin Luther King s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth Day June 19 Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25th Quotes must be received by August 28, 2026, by 2:00pm EST. Email your quote to Jennifer.Tisdale@va.gov. Please ensure to reference solicitation #36C25026Q0926 within the subject line of the email. Quote(s)/offer(s) received after the prescribed deadline, shall be considered non-responsive and will not be considered for award. All questions or concerns can be addressed to Jennifer A. Tisdale, Contract Specialist at email address Jennifer.Tisdale@va.gov. This procurement is for new items only; no remanufactured or "gray market" items. No remanufacturers or gray market items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. The Government will award a contract resulting from this solicitation to the responsible and best offer to the solicitation most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. All questions or concerns can be address to Jennifer A. Tisdale, Contract Specialist at email address Jennifer.Tisdale@va.gov. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (JUN 2020) FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (JAN 2023) FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (DEVIATION AUG 2025) FAR 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2023) FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors effective 24 April 2026 FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR 2023) FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006) - - Hand-Carried Address: Department of Veterans Affairs, Network Contracting Office 10, Louis Stokes Cleveland VAMC, 10701 East Blvd., Cleveland, OH 44106. FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractor (Nov 2021) VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) VAAR 852,233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (SEP 2018) VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (SEP 2018) | Combined Synopsis | 339112 | Total Small Business Set-Aside | 09/10/2026 | 09/14/2026 | - | |
Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 3 of 12 Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice Page 1 of 12 DESCRIPTION This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ 36C25026Q0926. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC)2026-01. This solicitation is for SDVOSB/VOSB or Small Business, under FAR Part 12. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, Surgical and Medical Instrument Manufacturing with business size of 34 million. The FSC/PSC is 6515. The Department of Veterans Affairs, Network Contracting Office (NCO)10, Louis Stokes Cleveland VA Medical Center 10701 East Blvd., Cleveland, Ohio 44106 is seeking to purchase the following, Manoscan AR CATH REG X1 with Warranty for the Gastroenterology Endoscopy Department. All interested companies shall provide quotations for the following, Brand Name, only. Supplies or Services requested: Line Item Item/Product Description Quantity Unit of Measure 1 2192 GVI 2192 MANOSCAN AR CATH REG X1 02 EA 2 SRV-HRMARCATH H-EXW GVI SRV-HRMARCATH-EXW AR CATHETER EXTENDED WARRANTY 1 YEAR 02 EA Statement of Work (SOW): STATEMENT OF WORK (SOW) MANOSCAN System and Catheter 1. CONTRACTNG OFFICER S REPRESENTATIVE (COR) Name: Louis Stokes Cleveland VAMC Section: Medical Service Address: 10701 East Boulevard Cleveland, Ohio 44106 Contracting: Jennifer A. Tisdale, Contract Specialist Phone Number: 216-447-8010 E-Mail Address Jennifer.Tisdale@va.gov 2. CONTRACT TITLE: MANOSCAN Catheter(s) with Warranty. 3. BACKGROUND: The VA Northeast Ohio Healthcare System (VANEOHS), Medicine Service Gastroenterology / Endoscopy Section, requires the procurement of two (2) replacement MANOSCAN AR catheter(s) with warranty to restore and maintain gastrointestinal motility diagnostic capability. The current MANOSCAN system and catheter utilized by Gastroenterology are non-functional, creating an immediate operational impact and limiting the facility s ability to perform high-resolution anorectal manometry studies in-house. As a result, currently scheduled patient cases will require outsourcing to external facilities, resulting in delays to diagnosis, treatment planning, continuity of care, and increased burden on Veterans requiring specialized gastrointestinal motility testing. The requested acquisition is considered an urgent operational requirement necessary to restore diagnostic functionality and maintain continuity of patient care activities within Gastroenterology and Endoscopy Services. 4. SCOPE The Contractor shall provide all labor, materials, software, hardware, accessories, delivery, setup, and support necessary to furnish and provide replacement MANOSCAN AR catheter(s) for the Gastroenterology Endoscopy Section at VANEOHS. Items must be compatible with the Medtronic MANOSCAN High Resolution Manometry (HRM) System currently being used at the hospital. The Contractor shall provide: Two (2) replacement MANOSCAN AR catheter Required software and acquisition modules System workstation and cart components Calibration setup components Delivery and operational setup Warranty support The requested system shall restore high-resolution anorectal manometry capability and support continued in-house gastrointestinal motility diagnostic testing activities. The system shall provide real-time high-resolution pressure mapping and simultaneous visualization of pressure activity across all sensor channels during diagnostic studies. All equipment and software provided shall be fully compatible and operational as an integrated system environment. 5. SPECIFIC TASKS The requested system configuration shall include: ITEM NO. DESCRIPTION QUANTITY UNIT OR STOCK NO. ADDITIONAL EQUIPMENT: 2192 1. GVI 2192 MANOSCAN AR CATH REG X1 2 EA SRV-HRMARCATH H-EXW 2. GVI SRV-HRMARCATH-EXW AR CATHETER EXTENDED WARRANTY 1 YEAR 2 EA Functional Requirements: The replacement MANOSCAN AR catheter shall: Be fully compatible with the MANOSCAN HRM system Support high-resolution pressure measurement capability Enable accurate pressure mapping of anorectal structures Support evaluation of swallowing function and pelvic floor disorders Be suitable for clinical gastrointestinal motility diagnostic procedures Delivery and Setup Requirements: The Contractor shall: Deliver all equipment FOB Destination to VANEOHS Coordinate delivery scheduling with Gastroenterology and Biomedical Engineering personnel Provide all components necessary for operational functionality Perform system setup and operational verification Ensure all software and hardware components function properly as an integrated system The Contractor shall ensure: Equipment arrives undamaged All components are operational upon delivery System functionality is restored and ready for clinical use 6. Performance Monitoring The Contracting Officer s Representative (COR) will monitor contractor performance throughout delivery, assembly, setup, and operational verification activities to ensure compliance with all contractual requirements. The COR will verify that all equipment, accessories, and components are delivered, assembled, and configured in accordance with the contractual agreement, approved specifications, and delivery schedule. The COR will also confirm that all table functions, positioning features, and accessories are fully operational and suitable for clinical use prior to Government acceptance. 7. Security Requirements The C&A requirements do not apply, and the Security Accreditation package is not required for this SOW. 8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A. 9. Other Pertinent Information or Special Considerations. The requested MANOSCAN AR replacement catheter must: Maintain compatibility with existing Gastroenterology diagnostic workflows Support high-resolution gastrointestinal motility diagnostic studies Function as a fully integrated system environment Support real-time pressure visualization and diagnostic interpretation The COR will verify that all equipment and accessories are installed in accordance with the contract and verify that the systems are operational upon completion. 10. Risk Control General Security: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. Check - In Requirements: The Contractor Service Personnel and/or representative must report to the appropriate department Supervisor or designated point of contact (POC) to sign in with department staff before work begins. Additionally, one must submit any mobile media devices that would be used on the system for a virus scan. Upon completion of work, the Contractor Service Personnel and/or representative must report to the appropriate department Supervisor to brief that Supervisor or related department staff point of contact (POC) if Supervisor is unavailable concerning completion of service, and then to sign out. At the end of each briefing, Contractor Service Personnel and/or representative will and must sign out. SECURITY INCIDENT INVESTIGATION: The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. LIQUIDATED DAMAGES FOR DATA BREACH: Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. However, it is the policy of VA to forgo collection of liquidated damages in the event the contractor provides payment of actual damages in an amount determined to be adequate by the agency. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification. (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports. (3) Data breach analysis. (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution. (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses may incur to repair falsified or damaged credit records, histories, or financial affairs. 11. Place of Performance. Department of Veterans Affairs VANEOHS- Medical Service 10701 East Boulevard Cleveland, Ohio 44106 12. Period of Performance. N/A. 13. Delivery Schedule. Delivery schedule will be determined and agreed upon with vendor at the time of award. Packed items will be delivered to the Cleveland VA warehouse located at 10701 East Blvd., Cleveland OH 44106 during business hours or otherwise instructed. Federal Holidays Observed: New Year s Day January 1 Martin Luther King s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth Day June 19 Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25th Quotes must be received by August 28, 2026, by 2:00pm EST. Email your quote to Jennifer.Tisdale@va.gov. Please ensure to reference solicitation #36C25026Q0926 within the subject line of the email. Quote(s)/offer(s) received after the prescribed deadline, shall be considered non-responsive and will not be considered for award. All questions or concerns can be addressed to Jennifer A. Tisdale, Contract Specialist at email address Jennifer.Tisdale@va.gov. This procurement is for new items only; no remanufactured or "gray market" items. No remanufacturers or gray market items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. The Government will award a contract resulting from this solicitation to the responsible and best offer to the solicitation most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. All questions or concerns can be address to Jennifer A. Tisdale, Contract Specialist at email address Jennifer.Tisdale@va.gov. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (JUN 2020) FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (JAN 2023) FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (DEVIATION AUG 2025) FAR 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2023) FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors effective 24 April 2026 FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR 2023) FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006) - - Hand-Carried Address: Department of Veterans Affairs, Network Contracting Office 10, Louis Stokes Cleveland VAMC, 10701 East Blvd., Cleveland, OH 44106. FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractor (Nov 2021) VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) VAAR 852,233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (SEP 2018) VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (SEP 2018) | Combined Synopsis | 339112 | Total Small Business Set-Aside | 09/10/2026 | 09/14/2026 | - |
Additional Details
Solicitation Number
36C24W26Q0233
Archive Date
Nov 16, 2026
Office Address
MCCLELLAN, CA, 95652