Notice ID: 35c88c98c3b44f3dbffb0dffca3e31f5Sources Sought
H399--Vertical Lift Inspection Services VA Sierra Nevada Healthcare System
Responses closed . Full description on SAM.gov.
Description
Vertical Lift Inspection Services at VA Sierra Nevada Healthcare System.
Period of Performance will be 01/01/2027-12/31/2031
The applicable North American Industry Classification System (NAICS) Code is 541350-Building Inspection Services, and the small business size standard is $11.5 Million.
Overview
Agency:
Department of Veterans Affairs
Office:261-NETWORK CONTRACT OFFICE 21 (36C261)
Posted:October 14, 2026
NAICS:541350: Building Inspection Services
Last Updated:Oct 21, 2026
First published:
Last updated on SAM.gov:
PSC:H399: INSPECTION- MISCELLANEOUS
Set-Aside:Not specified
Type:Sources Sought
Place of Performance:VA Sierra Nevada Healthcare System 975 Kirman Avenue, Nevada, 89502
Award Overview
Possible prior contracts
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Contacts
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Primary Contact
Documents
Lifecycle
- 1Version 1Sources Sought
H399--Vertical Lift Inspection Services VA Sierra Nevada Healthcare System
- 2Version 2Sources SoughtCurrent
H399--Vertical Lift Inspection Services VA Sierra Nevada Healthcare System
Similar Opportunities
Title | Phase | Agency | NAICS | Set Aside | Posted | Deadline | Location |
|---|---|---|---|---|---|---|---|
Elevator Inspection Services at James J. Peters VA Medical Center | Market Research | 541350 | No Set-Aside | 10/19/2026 | 10/23/2026 | - | |
The Minneapolis VA Health Care System is conducting market research in accordance with FAR 17.207 Exercise of Options for Annual Elevator Inspection Services as described in the Statement of Work below. This is a SOURCES SOUGHT NOTICE only looking for businesses to provide the services listed in the Statement of Work below for market research purposes. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Responses to this notice will be treated only as information for the Government to consider as part of their market research efforts. The information provided will be used by the Government in developing its acquisition strategy regarding possible set aside for Service-Disabled Veteran-Owned, Veteran-Owned, and other socio-economic categories of small business. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this notice and parties responding will not be entitled to payment for direct or indirect costs incurred in responding to this notice. The North American Industry Classification System (NAICS) code for this requirement is 541350, Building Inspection Services, with an SBA Small Business Size Standard of $11.5 Million. If you are a vendor capable of providing the requested information and required services described below with competitive pricing, send your information with a description of proof of capability and answers to all questions to: Alisha.Milander@va.gov on or before Wednesday, October 21, 2026 at 12:00 PM Central Time. Please provide answers as appropriate to the following questions in the table below with your response to this Sources Sought. Failure to respond accurately to the following questions may affect the acquisition strategy. Failure to respond to the questions at all, or not respond to select individual questions, will result in your response being determined as non-responsive. 1. Please provide all socio-economic categories of your firm (e.g., SDVOSB, VOSB, WOSB, Large Business, 8a, etc.) as well as your firm s SAM Unique Entity ID number (replaces DUNS number) and Government Contract POC. 2. State whether the requested services may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.). 3. State if subcontracting is contemplated for this requirement and what percentage of the work will be subcontracted and for what tasks. 4. Provide estimated lead time to deliver a fully functioning solution as described in the Statement of Work below. 5. Complete the ITEM INFORMATION directly below this section for market research pricing for the services described in the Statement of Work. ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 JB $___________ $___________ WITNESS ANNUAL AND SEMI-ANNUAL INSPECTIONS FOR THE 40 ELEVATORS THROUGHOUT THE MVAHCS CAMPUS. Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H399 - Inspection - Miscellaneous *If applicable, VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses or Service Disabled Veteran Owned Small-Businesses.* *If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.* DISCLAIMER This Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. The deadline for this information is 12:00 PM Central Time on Wednesday, October 21, 2026. PRELIMINARY STATEMENT OF WORK Introduction: There are 40 elevators located within multiple buildings throughout the Minneapolis Veteran Affairs Health Care System (MVAHCS). Depending on the type of elevator, these elevators are required to have Semi-Annual inspections, Annual inspections, and a five-year full load test. These inspections need to be witnessed by a third party to ensure they are being conducted properly. Objectives: Witness Category 1 - Semi-Annual inspections, Annual inspections, and Category 5 - 5-year Full Load test of Elevators at MVAHCS in Minneapolis, Minnesota. Verify maintenance and testing is being conducted in accordance with current codes and regulations Statement of Work: Contractor will supply labor, recommended tools for inspectors American National Standards Institute/ American Society of Mechanical Engineers (ANSI/ASME) (A17.2.7(a)), and documentation required to verify and record the specific measurements and results of the elevator equipment. Contractor must only witness inspections and tests to determine the equipment conforms to the applicable code edition and determine that periodic tests performed by the owner, or his agent are conducted in accordance with code requirements and that the results of these tests demonstrate code compliance. Contractor does not have to supply labor, equipment, tools, and test weights applicable to physically performing required inspections. The MVAHCS will supply all labor, equipment, tools, and test weights to physically perform semi-annual, annual (Category 1), and 5-year test (Category 5) tests and inspections. It is not the function or duty of inspector to make any repairs or adjustments to the equipment. Inspections will be performed in May and November. The Contractor shall witness the inspections for 40 elevators located throughout the MVAHCS Facilities. These inspections will occur on semi and annual basis. The contractor shall provide labor, recommended tools for inspectors (A17.2.7(a)), and documentation in accordance with ANSI/ASME A17.1, A17.1A, A17.2.2, as well as all current editions necessary to perform the inspections. See table below for types and locations of elevators: Inspectors must meet the following criteria: Pursuant to the American National Standards Institute/ American Society of Mechanical Engineers (ANSI/ASME) A17.1 section 1000, ASME A17.2 and ASME 17. 3, inspection contractor shall provide proof of Qualification of Elevator Inspectors (QE-1) certification, a copy of inspectors QEI credentials shall be current and have no lapsed periods for a minimum of five years. All inspectors or inspector s assistants shall be an ASME/NAESA qualified elevator inspector with at least five years experience as a certified inspector. Inspector shall be made available within a two-day period from notification for additional onsite consultation and to clarify questions that may arise as a result of inspections at the discretion of the Minneapolis VA Facilities Engineering Contracting Officer s Representative (COR), Assistant Director, or Director at no additional charge. Inspector shall be available for phone, fax, online video conferencing or e-mail consultation during normal business hours. A copy of the original report shall be submitted to the COR and/or Engineering Facilities Director located in BR138 Building 70 at the Minneapolis VA Medical Center. Each report shall include a separate document for each device inspected. The report shall state the location of inspection, the identifying device number, and the type of device, all ASME deficiencies, the reference section and the number or letter designation of deficiencies, a heading and space to indicate scheduled date of repair, actual date of repair and date of inspection. All recommended upgrades shall be listed and identified as recommended upgrades on the same document. ASME Checklist for Inspection of Traction Elevators (Attachment A) and ASME Checklist for Inspection of Hydraulic Elevators (Attachment B) shall be completed for each device inspected, dependent on type of device inspected. A certificate of inspection for each device listing the building, device number, type of duty, city, capacity, speed, date of inspection, elevator mechanic and/or elevator maintenance company, elevator inspector signature and inspectors qualified elevator inspector number, shall be included on the certificate. This certificate shall be included in the report package. Report package shall be completed and delivered as stated above within thirty days of completion of the inspection. Working hours: Anticipated hours of work will be Monday through Friday from 6:00am 5:00 pm. Additional hours must be coordinated through the COR. Work will not be performed on weekends or federal holidays. Observed Federal Holidays: Columbus Day Veteran s Day Thanksgiving Day Christmas Day New Year s Day Martin Luther King Birthday Washington s Birthday Memorial Day Independence Day Labor Day Juneteenth Submittals: Elevator inspection Credentials/Certifications (QE1). References: ASME A17.2 and ASME 17. 3 Safety: Contractor is responsible for maintaining a safe working environment for their employees as well as the MVAHCS Staff. Work areas will be kept cleaned throughout the day and all trash and demolished materials properly disposed of daily. Appropriate Personnel Protective Equipment will be worn while performing work on the VA Campus. Contractor shall follow all VA policies concerning lock out and tag out of electrical and mechanical devices Security: Contractor personnel need to obtain a vendor s badge form VA Security located at the outpatient entrance security desk. A valid government issued form of identification will be required to receive a badge. A charge of $25 will be assessed for any badges that are not returned at the completion of the project. Contractor s Technicians are required to check in with the COR or Grounds Supervisor upon arrival at facility to obtain access and any additional instructions, task explanations and project location information. Daily performance log sheets are required to be submitted to the Contracting Officer (CO) and COR daily. Parking/Storage: Parking is available in parking lots 11, 43A and 43B for vehicles (automobiles and Pickup trucks). Larger vehicles, equipment, job site trailers or storage containers must utilize parking lot 43A only. Contractor s contact information (name and phone number) is required to be displayed on all vehicles, equipment, trailers or containers that are stored overnight at the MVAHCS. Dropping off tools and materials at the loading dock is permitted but no parking is allowed in the loading dock area. Unattended vehicles in unauthorized parking areas will be ticketed by MVAHCS Police. | Market Research | 541350 | No Set-Aside | 10/14/2026 | 10/21/2026 | Minneapolis, MN | |
Vertical Lift Inspection Sources Sought Notice | Market Research | 541350 | No Set-Aside | 10/14/2026 | 10/19/2026 | - | |
This amendment is to provide clarifications and corrections to previously combined synopsis amendment for RFQ 36C25926Q0882 0001 OKC Elevator Test and Inspection (Semi Annual and Annual Service) Amendment 0002 provides further clarification and corrections via the following changes: - Due to some requirement confusion all previously redlined (example) language has been fully removed. - All final language changes have been identified by Dark Red, bolded, and italicized lettering, to include previously blue lettering. - It was brought to our attention that ASME 17.1 was used for new construction. This requirement is for the test and inspection of existing elevator equipment and therefore is governed by ASME 17.2 (Guide for Inspection of Elevators, Escalators, and Moving Walks: Provides inspection procedures and guidance for inspectors) and ASME 17.3 (Safety Code for Existing Elevators and Escalators: Covers safety requirements for elevators and escalators already in service, including modernization and existing-equipment conditions.) - Answer to question 5 and 14 was missing specific ASME QEI-1 certification guidance. Both were amended to include the following clarification language: To be eligible for award, the Contractor shall provide evidence of the following in their Factor I. (Technical capability or quality offered to meet the Government requirement) documents: A. The inspector must meet the qualification requirements of the ANSI/ASME QEI-1 certification. Inspectors must be certified by an organization accredited by ANSI/ASME in accordance with the requirements of ANSI/ASME QEI-1 and the contractor must provide proof of QEI-1 certification for their inspectors. A copy of the certificates must be provided with the proposals. All work performed under this contract must be accomplished by QEI-1 Certified Inspectors with the COR and a Certified Elevator Technician. - Answers to questions 6 and 13 were a bit contradictory. Answers amended to read as follows: The VA specifically requires documentation associated with ASME QEI-1 inspector qualifications only and no Oklahoma specific licensing is required for this action. - Answers to questions 4 and 18 were incorrect. Upon further review it has been determined that the VA will require the contractor to hold applicable Liability insurance for this requirement. Answers to questions 4 and 18 have been amended to read as follows: The insurance requirement will remain. The Government has determined that insurance coverage is appropriate for services performed on the Government installation. The solicitation will be amended to identify the specific types and minimum amounts of insurance required. See the amended PWS and FAR 52.228-5, Insurance Work on a Government Installation. The minimum general liability coverage limits are outlined in Clause CL-120 (Supplemental Insurance Requirements) in this amended solicitation, To be eligible for award, the Contractor shall provide evidence of the following in their Factor I. (Technical capability or quality offered to meet the Government requirement) documents: Written evidence to the Contracting Officer that the required insurance is held. The Contractor shall, at its own expense, provide and maintain during performance of the contract the insurance coverage specified in the solicitation. The Contractor shall maintain the required coverage throughout the period of performance, including any exercised option periods. - due to the inclusion of liability coverage FAR clauseCL-120 (Supplemental Insurance Requirements) was added to this solicitation in full text and FAR clause 52.228-5 (Insurance Work on a Government Installation) was added to the solicitation by reference. Proposal expectations: Factor I submittals: 1) Inspector qualifications/certifications 2) Proof of insurance coverage 3) Description of the offeror's technical approach. Factor II submittal: 1) Completion of Attachment - VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services (DEVIATION) Factor III submittal: 1) Price/Cost Schedule. All other terms and conditions remain the same. | Combined Synopsis | 541350 | Service-Disabled Veteran-Owned Small Business Set-Aside | 10/08/2026 | 10/19/2026 | Oklahoma City, OK | |
This amendment is to provide clarifications and corrections to previously combined synopsis amendment for RFQ 36C25926Q0882 0002 OKC Elevator Test and Inspection (Semi Annual and Annual Service) Amendment 0003 provides further clarification and corrections via the following changes: - Amendment 0002 added FAR clause CL-120 Supplemental Insurance Requirements. Since this is requirement is for the test and inspection of existing elevator equipment, The Performance Work Statement does not require asbestos removal, abatement, remediation, or intentional disturbance of asbestos-containing materials. Therefor the following language will be removed from the clause: The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. All other terms and conditions remain the same. | Combined Synopsis | 541350 | Service-Disabled Veteran-Owned Small Business Set-Aside | 10/08/2026 | 10/19/2026 | Oklahoma City, OK |
Additional Details
Solicitation Number
36C26127Q0094-1
Archive Date
Dec 18, 2026
Office Address
MATHER, CA, 95655