Notice ID: d8957813bfad435fbc7d536a182bbdb1Solicitation
H341--Quarterly and Annual Ventilation Surveys / Airflow Testing Services | Erie, PA
Archived on October 1, 2026. Solicitation posted by VETERANS AFFAIRS, DEPARTMENT OF on September 14, 2026. Solicitation 36C24426Q0960.
NAICS 561210 (Facilities Support Services). Set-aside: Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs). Place of performance: 24000, Pennsylvania. Original response deadline: . Full description on SAM.gov.
Description
Quarterly and Annual Ventilation Surveys at the Erie VA Medical Center located in Erie, PA 16504. Please refer to the attached Request For Quote (RFQ) for full details. Carefully review Section E.2 of the RFQ, FAR Provision 52.212-2 Evaluation, for quote submission requirements. Quoters must complete VAAR Provision 852.219-75 (Attachment 02) in its entirety and return it with submission.
Quotes due by 10:00 AM EST on 09/16/2026.
Amendment 0001 posted 09/14/2026.
Overview
Agency:
Department of Veterans Affairs
Office:244-NETWORK CONTRACT OFFICE 4 (36C244)
Posted:September 14, 2026
NAICS:561210: Facilities Support Services
Last Updated:Oct 1, 2026
PSC:H341: INSPECTION- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT
Response Deadline:
Set-Aside:Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs)
Type:Solicitation
Place of Performance:24000, Pennsylvania, 16504
Award Overview
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Document | Source | Agency | Posted Date | File Size | Actions | |
|---|---|---|---|---|---|---|
| Solicitation | VETERANS AFFAIRS, DEPARTMENT OF | Sep 14, 2026 | 463.88 KB | |||
| Solicitation | VETERANS AFFAIRS, DEPARTMENT OF | Sep 14, 2026 | 178.95 KB | |||
| Solicitation | VETERANS AFFAIRS, DEPARTMENT OF | Sep 14, 2026 | 4.23 MB | |||
| Solicitation | VETERANS AFFAIRS, DEPARTMENT OF | Sep 14, 2026 | 104.11 KB | |||
| Solicitation | VETERANS AFFAIRS, DEPARTMENT OF | Sep 14, 2026 | 155.7 KB |
Lifecycle
Solicitation:
36C24426Q0960- Solicitation
Award typically follows within 30–90 days after the response deadline. (estimate)
- 2×SolicitationCurrentSep 9, 2026
H341--Quarterly and Annual Ventilation Surveys / Airflow Testing Services | Erie, PA
Similar Opportunities
Title | Phase | Agency | NAICS | Set Aside | Posted | Deadline | Location |
|---|---|---|---|---|---|---|---|
Chiller Tube Cleaning Services Service-Disabled Veteran-Owned Small Business (SDVOSB) / Veteran-Owned Small Business (VOSB) THIS IS A SOURCES SOUGHT NOTICE AND REQUEST FOR INFORMATION (RFI) ONLY. THIS IS NOT A REQUEST FOR QUOTATION, INVITATION FOR BID, OR SOLICITATION. The Department of Veterans Affairs, WJB Dorn VA Medical Center, Columbia, South Carolina, is conducting market research to identify eligible and capable Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs) that can provide chiller tube cleaning services. The Government is seeking responses from businesses capable of performing the requirement described below. Information received may be used to determine the appropriate acquisition strategy, including a potential SDVOSB or VOSB set-aside. 1. GENERAL INFORMATION Facility: WJB Dorn VA Medical Center Address: 6439 Garners Ferry Road, Columbia, SC 29209 Primary NAICS Code: 561210 Facilities Support Services Product/Service Code (PSC): J041 Maintenance, Repair, and Rebuilding of Refrigeration and Air Conditioning Equipment Estimated Contract Value: Approximately $38,000 Anticipated Period of Performance: One-time service to be completed within two months after contract award Place of Performance: WJB Dorn VA Medical Center, Columbia, South Carolina Contract Type: Anticipated firm-fixed-price service contract Set-Aside Consideration: SDVOSB/VOSB set-aside, subject to market research and acquisition approval The Government will not reimburse respondents for any costs associated with submitting information in response to this notice. 2. DESCRIPTION OF REQUIREMENT The contractor shall furnish all labor, supervision, transportation, travel, equipment, tools, supplies, materials, and incidentals necessary to perform one-time cleaning and inspection services for the following chillers located in the WJB Dorn VA Medical Center Chiller Plant: Trane Chiller No. 1 Model: CVHF770 Serial Number: L03M08208 Trane Chiller No. 2 Model: CVHF770 Serial Number: L08L05174 Work is anticipated to be performed Monday through Friday, between 8:00 a.m. and 4:00 p.m., excluding weekends and federally observed holidays. No overtime is currently authorized. 3. ANTICIPATED TECHNICAL REQUIREMENTS The contractor shall be capable of performing the following services: Coordinate scheduling with the Government s designated Contracting Officer Representative (COR) or Alternate COR (ACOR). Perform required lockout/tagout procedures. Drain the evaporators and condensers as necessary. Remove the heads from both ends of each condenser and remove necessary piping. Remove one head from each evaporator. Clean condenser and evaporator tubes in accordance with applicable industry standards and manufacturer recommendations. Perform Eddy Current testing of the tubes and provide a written test report. Replace brushes in the condenser automatic tube brush system. Replacement brushes must be compatible with the ATB systems manufactured by Water Technology of Pensacola, Inc. Replace basket clips on each condenser basket. Replace up to 25 baskets per chiller, for a total of up to 50 baskets. Reinstall condenser and evaporator heads and associated piping. Check and verify chiller operation after completion of work. Provide a service report to the COR no later than ten business days after completion of the work. The contractor shall clearly barricade or block off the work area during performance to prevent unauthorized personnel from entering or interfering with the work. 4. DELIVERABLES The contractor shall provide a written service report identifying, at a minimum: Date the work was performed; Chiller number; Work performed on each chiller; Results of the Eddy Current testing; Any areas of concern or recommended corrective actions; Name of each technician who performed the work; and Confirmation that operational checks were completed. 5. PERSONNEL AND SAFETY REQUIREMENTS The contractor shall provide qualified personnel with demonstrated commercial water-cooled chiller experience. At a minimum, the contractor shall be capable of providing: Qualified HVAC/chiller technicians experienced with Trane centrifugal chillers; Personnel with experience performing condenser and evaporator tube cleaning; Personnel experienced with Eddy Current testing of chiller tubes; Personnel trained in applicable lockout/tagout procedures; Personnel with OSHA 10-hour training; Appropriate personal protective equipment and safety equipment; and Tools and equipment necessary to complete the work. The contractor shall: Secure all tools and equipment at all times; Remove tools and equipment from open areas or store them in a secured location during breaks, lunch, and at the end of each workday; Remove all debris from the facility at the end of each workday; Check in and out with the Engineering Control Center in Building 100 before starting and after completing work each day; and Comply with the Medical Center s safety, infection control, access, and security requirements. The WJB Dorn VA Medical Center is a smoke-free campus. 6. INFORMATION REQUESTED Interested firms are requested to submit a capability statement addressing the following items. Responses should be concise and should not exceed 10 pages, excluding cover pages and supporting documentation. A. Company Information Provide: Legal business name and physical address; Point of contact, telephone number, and email address; SAM.gov Unique Entity ID (UEI); CAGE code; Current SAM.gov registration status; Business size under NAICS 561210; Identification of any applicable socioeconomic designations; and Identification as an SDVOSB or VOSB. SDVOSB and VOSB firms should identify whether they are currently certified through the Small Business Administration s Veteran Small Business Certification program (SBA VetCert). Respondents should provide their applicable certification status and, if available, certification expiration date or verification information. B. Technical Capability Describe the firm s capability to perform the complete requirement, including: Experience cleaning commercial water-cooled chillers; Experience with Trane CVHF-series or comparable centrifugal chillers; Experience removing and reinstalling chiller heads and associated piping; Experience cleaning condenser and evaporator tubes; Experience performing or coordinating Eddy Current tube testing; Experience with automatic tube brush systems; Ability to provide compatible ATB replacement brushes manufactured by Water Technology of Pensacola, Inc.; Ability to replace condenser baskets and basket clips; Availability of qualified technicians within the required performance period; Safety and lockout/tagout procedures; and Ability to complete the work within two months after award. Respondents should identify whether all work will be performed by their own employees or whether subcontractors will be used. Identify the anticipated subcontracted work, if applicable. C. Relevant Past Performance Submit information for at least three similar projects completed within the past five years, if available. Projects should involve commercial water-cooled chiller tube cleaning, Eddy Current testing, chiller maintenance, or comparable work. For each project, provide: Customer name; Contract or purchase order number, if releasable; Brief description of work performed; Chiller manufacturer and model, if available; Contract or project value; Period of performance; Place of performance; Customer point of contact, telephone number, and email address; and Statement regarding successful completion and customer acceptance. D. Contracting Capacity Provide information regarding the firm s ability to accept and perform a firm-fixed-price contract, including: Availability to begin work after award; Estimated time required to complete the work; Ability to provide all required labor, materials, equipment, testing, and reporting; Ability to work during normal business hours without overtime; and Any anticipated performance limitations or scheduling constraints. E. Rough Order of Magnitude Respondents may provide a rough order-of-magnitude estimate for completing the entire requirement. Any estimate provided will be used for market research only and will not constitute a quotation or offer. The estimate should identify whether it includes: Labor; Travel; Equipment; Materials; Replacement brushes; Basket clips; Replacement baskets; Eddy Current testing; Reports; and Any other direct or indirect costs. 7. SITE VISIT A site visit may be offered before issuance of any solicitation. Attendance is not anticipated to be mandatory; however, attendance is highly recommended for firms that intend to submit a future quotation or proposal. The date, time, access procedures, and meeting location for any site visit will be provided in a future solicitation or amendment. Questions will not be answered during the site visit. All questions must be submitted in writing to the Contracting Officer identified in the future solicitation. 8. RESPONSE SUBMISSION INSTRUCTIONS Responses shall be submitted electronically to: Contracting Officer: Joseph E. Horn Email Address: Joseph.Horn@va.gov Response Due Date and Time: 12-19-2026, 12:00 PM EST Subject Line: Sources Sought Chiller Tube Cleaning WJB Dorn VAMC Responses should be submitted in PDF format and should include the respondent s legal business name in the file name. 9. IMPORTANT NOTICE This notice is for market research and planning purposes only. It does not constitute a solicitation, request for quotation, request for proposal, or promise to issue a solicitation. The Government is not obligated to award a contract based on responses received. The Government will not pay for information submitted in response to this notice. Respondents will not be notified individually of the results of the market research. If a solicitation is issued, it will contain the official performance requirements, applicable contract clauses, submission instructions, and evaluation criteria. The Government reserves the right to revise the requirement, issue a solicitation, use another acquisition strategy, or take no further procurement action. 10. RECORDS AND INFORMATION HANDLING Any resulting contract may include applicable Federal records management, information security, Privacy Act, Freedom of Information Act, and Government data ownership requirements. Contractors may be required to comply with applicable provisions of: 44 U.S.C. Chapters 21, 29, 31, and 33; The Freedom of Information Act, 5 U.S.C. § 552; The Privacy Act of 1974, 5 U.S.C. § 552a; 36 CFR Parts 1222 and 1228; and Applicable Department of Veterans Affairs records management policies. Respondents should not submit classified information, personally identifiable information, protected health information, or proprietary information unless specifically requested. Any proprietary information should be clearly marked | Market Research | 561210 | Veteran-Owned Small Business Sole Source (VA only) | 10/14/2026 | 10/21/2026 | - | |
DLA Distribution San Joaquin Installation Support Renewal Contract. Please reference the solicitation SP30026R001 and the attachments. If looking for access to restricted solicitation attachments, please follow the instructions in Section 1 of SP330026R0001. | Combined Synopsis | 561210 | Women-Owned Small Business Program Set-Aside | 10/14/2026 | 10/30/2026 | - | |
| Awarded | 561210 | No Set-Aside | 10/07/2026 | 10/07/2026 | - | ||
Limited Source Justification (LSJ) In Accordance with FAR 8.4 (RFO DEV), GSAR 538.7104-3 and EPA Policy (EPAAP) Subsection 6.3.1 (Note that this LSJ is drafted in accordance with the EPA FAR Class Deviation, RFO-2025-08) REFERENCE: PR-R3-26-00548 – Environmental Science Center Boiler Replacement 1. Identification of the agency and contracting activity. Procurement Office: US EPA Mid-Atlantic Region Agency: Environmental Protection Agency GSA Schedule Contract Number: Contract GS-21F-058AA primarily SINS 561210FAC Task Order Number: 68HE0322F0052 Contractor Name: Native Energy & Technology, Inc. Government Estimate/Estimated Contract Value: $8,071,205.09 Description of Requirement: EPA Region 3 intends to award a Task Order (TO) modification to increase the ceiling of this award by $427,038.68 to allow for the replacement of boiler tubes for three (3) boilers and two (2) boiler controllers for the Environmental Science Center. 2. Nature and/or description of the action being approved. General Services Acquisition Regulation (GSAR) 538.7104-3(b)(1)(i) Limited sources justification and approval. An increase of the ceiling to TO 68HE0322F0052 with Native Energy & Technology, Inc. under U.S. General Services Administration (GSA) Federal Supply Schedule (FSS) GS-21F-058AA. This is an urgent and compelling requirement to replace the tubes in three (3) boilers and controllers in two (2) boilers that provide heat to the Environmental Science Center (ESC). Orders placed under Federal Supply Schedules are exempt from the requirements in Part 6. However, an ordering activity must justify its action when restricting consideration in accordance with General Services Acquisition Regulation (GSAR) 538.7104-3. Circumstance justifying limiting the source: GSAR 538.7104-3(b)(1)(i) The Government’s need to maintain working building boilers for the ESC represents an unusual and compelling urgency that precludes full and open competition and delay in award of a contract would result in unacceptable delays and serious injury, financial or other, to the Government. 3. Description of the supplies or services required to meet the agency’s needs, including the estimated value. This requirement is for Operations and Maintenance (O&M) contract support for facility engineering, system maintenance, repair, minor improvements, snow removal, and facility services. This TO was awarded with a one-year base and four (4) one-year option periods. This TO includes an ODC Sub-CLIN for Over and Above Work for materials and supplies and services greater than $500.00 for the base and four (4) one-year option periods. 4. Identification of the statutory authority permitting other than full and open competition. This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3), Competitive Procedures, and 40 U.S.C. 501, Services for Executive Agencies). Specifically, GSAR 538.7104-3, titled “Sole Source Justifications,” GSAR 538.7104-3(b)(1)(i), The need is of such unusual urgency that following the procedures would result in unacceptable delays in filling that need applies. 5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires using the authority cited. Using this task order’s ODC Sub-CLIN to perform over and above work would enable the Government to address the urgent and compelling need to replace the boiler tubes and controls before the winter months. Completing this work before winter is necessary to ensure a safe and continuously heated workspace for ESC employees and prevent irreparable damage to the ESC infrastructure. 6. A description of efforts to solicit as many offers as practicable or exception. An unusually urgent and compelling need for EPA Region 3’s ESC boiler repair services exists for this requirement. Following competitive Federal Supply Schedule ordering procedures would result in unacceptable delays per GSAR 538.7104-3(b)(1)(i). It is anticipated that it would take a minimum of 150 days to conduct a competitive acquisition which would threaten Environmental Science Center operations and jeopardize EPA federal emergency response efforts. 7. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable. Native obtained multiple informal quotes on behalf of the Government for the services to replace the boiler tubes. Only one (1) vendor, Gary Anderson HVAC was capable of providing the replacement controllers. Below is an abstract of those quotes: Boiler Tube Replacement American Combustion Industries: Rocket Shop LLC: Gary Anderson HVAC: Boiler Controller Replacement Gary Anderson HVAC: The price of redacted for the boiler tube replacement has been determined fair and reasonable due to adequate price competition. The price of $157,896.68 for the replacement of the boiler controllers has been determined fair and reasonable due to historical pricing. 8. The market research conducted and the results or a statement of the reason market research was not conducted. Market research was conducted to identify available sources capable of performing the required boiler tube and boiler controller replacement services within the timeframe necessary to support the ESC’s operations. The Government reviewed the capabilities of potential vendors and obtained multiple informal quotations for the boiler tube replacement. American Combustion Industries, Rocket Shop LLC, and Gary Anderson HVAC provided quotations for the boiler tube replacement. Gary Anderson HVAC was the only vendor identified as capable of providing the required replacement controllers. The quotations and available historical pricing were also reviewed to support the determination that the anticipated costs were fair and reasonable. Based on the urgent need to complete the work before the winter months and the results of the market research, the Government determined that the proposed approach would provide the required services while avoiding unacceptable delays. 9. Any other facts supporting using other than full and open competition. All facts supporting the justification are provided above. 10. A listing of the sources, if any, that expressed an interest in the acquisition in writing. No additional sources expressed an interest in the acquisition in writing. 11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required. The Government intends to assess the ESC’s equipment repair and future maintenance needs and incorporate those requirements into ancillary Operations and Maintenance contracts. Certifications REGIONAL ACQUISITION MANAGER CERTIFICATION: This is a $427,038.68 firm-fixed-price task order modification to provide boiler repair support services. Based on the above information, it is hereby determined by the signatories below that the circumstances identified in this document are accurate and complete to the best of our knowledge and represent the best business decision to meet the Government’s need. Therefore, limiting sources under the prescription of GSAR 538.7104-3(b)(1)(i) is fully justified. | Sole Source / J&A | 561210 | No Set-Aside | 10/05/2026 | Open | - | |
| Awarded | 561210 | Total Small Business Set-Aside | 09/30/2026 | Open | Klingerstown, PA |
Additional Details
Solicitation Number
36C24426Q0960
Archive Date
Oct 1, 2026
Office Address
PITTSBURGH, PA, 15215