Notice ID: 3fcb3aeb9efa467fbbba7310a2d72f14Special Notice
Amendment 2 - Window Washing Services at Alexandria, LA VAMC
Archived on July 12, 2026. Original response deadline: . Full description on SAM.gov.
Description
A site visit is established for all offerors interested in participating. The site visit will be at 9:00 AM on 6/9/2026. The location is 2495 Shreveport Hwy, Pineville LA 71360. Parking Lot P, Bldg 136. Mr. Ronald Carnahan will escort attendees.
The RF closing date and time are not changed by this amendment.
Offerors who have already submitted quotes may revise or replace their quote(s) at any time prior to RFQ closing.
Sign and include a copy of this amendment with your quote.
See the attached PDF document of the amendment.
Overview
Agency:
Department of Veterans Affairs
Office:256-NETWORK CONTRACT OFFICE 16 (36C256)
Posted:June 5, 2026
NAICS:561720: Janitorial Services
Last Updated:Aug 21, 2026
PSC:S201: HOUSEKEEPING- CUSTODIAL JANITORIAL
Set-Aside:Service-Disabled Veteran-Owned Small Business Set Aside
Type:Special Notice
Place of Performance:Pineville, Louisiana, 71360
Award Overview
Possible prior contracts
Sign in to see possible prior contracts for this requirement (matched by agency, NAICS and place of performance; not confirmed).
Contacts
Contracting Officer
Primary Contact
Bennett Smith
Documents
Showing 1 of 1 items
Document | Source | Agency | Posted Date | File Size | Actions | |
|---|---|---|---|---|---|---|
| Special Notice | VETERANS AFFAIRS, DEPARTMENT OF | Jun 5, 2026 | 89.5 KB |
Lifecycle
Solicitation:
36C25626Q0841002- Special NoticeCurrentJun 5, 2026
Amendment 2 - Window Washing Services at Alexandria, LA VAMC
Similar Opportunities
Title | Phase | Agency | NAICS | Set Aside | Posted | Deadline | Location |
|---|---|---|---|---|---|---|---|
See attachments. | Solicitation | 561720 | Service-Disabled Veteran-Owned Small Business Set-Aside | 10/16/2026 | 10/28/2026 | - | |
Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. This solicitation is set-aside for 100% Service-Disabled Veteran Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 Janitorial Services, with a small business size standard of $22 Million. The FSC/PSC is S201 Housekeeping Custodial Janitorial. The Network Contracting Officer (NCO) 1 New England is seeking to purchase Janitorial Services. | Combined Synopsis | 561720 | Service-Disabled Veteran-Owned Small Business Set-Aside | 10/15/2026 | 11/03/2026 | Manchester, NH | |
Sources Sought Notice Sources Sought Notice Page 16 of 16 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 16 *THIS IS AN AMENDMENT TO THE ORIGINAL NOTICE TO CORRECT THE DUE DATE ON PAGE 2 FROM OCTOBER 14, 2027 TO OCTOBER 14, 2026. THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. The National Cemetery Administration is issuing it as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for janitorial services at Richmond National Cemetery and satellite cemeteries. Additional information regarding the requirement is available in the Statement of Work (SOW), found in the Appendix accompanying this notice. The result of this market research will contribute to determining the method of acquisition. The applicable North American Industry Classification System (NAICS) code assigned to this acquisition is 561720 with a size standard of $22 Million. There is no solicitation at this time. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. If your organization is capable of providing turf-care supplies, materials, equipment, labor, and application services at Salisbury National Cemetery, please provide the following information: Company Info, Business Size, & Socioeconomic Status - Business name, address, email address, website address, telephone number, SAM Unique Entity ID (UEI), business size and socioeconomic status NAICS code compatibility Confirm whether your company qualifies as a small business under NAICS 561720 Capabilities & Experience - Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. Self-Performance & Subcontracting - If significant subcontracting or teaming is anticipated to deliver technical capability, address the administrative and management structure of such arrangements (i.e. detailed percentage breakdowns related to subcontracted work and identify anticipated percentage of self-performed work). Federal Contracting Information Identify any current Federal Supply Schedule, Multiple Award Schedule, NAC, or other federal contracts. Markert Research Pricing (OPTIONAL) Provide general pricing ranges for planning purposes only (non-binding). Pricing will be used for market research purposes only. Feedback Provide any recommended clarifications, additions, or concerns you may have with the draft Statement of Work, if applicable. Interest in Future Solicitation Indicate whether your company intends to submit a quotation if a solicitation is issued. *** Submissions should show clear, compelling and convincing evidence that the services you can provide meet all the salient characteristics.*** Responses to this notice shall be submitted via email to Sarah.Poole1@va.gov. Telephone responses shall not be accepted. Responses must be received no later than October 14, 2026, 4:00PM EST.  If a solicitation is issued it shall be announced later, and all interested parties must respond to that solicitation announcement separately from the responses to this source sought. Responses to this source sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. THIS NOTICE IS FOR MARKET RESEARCH PURPOSES. APPENDIX 1: Statement of Work Supplies Or Services & Prices / Costs Scope: The Richmond area National Cemeteries are comprised of five (5) locations: Cemetery Location waste receptacles public restrooms City Point National Cemetery 10th Avenue and Davis St. Hopewell, VA 23860 2 Public restrooms 1 trash receptacle Fort Harrison National Cemetery 8620 Varina Road Richmond, VA 23231 1 Public restroom 1 trash receptacle 1 Employee restroom Staffed Historic Lodge Glendale National Cemetery 8301 Willis Church Rd. Richmond, VA 23231 2 Public restrooms 1 trash receptacle Richmond National Cemetery 1701 Williamsburg Rd. Richmond, VA 23231 2 Public restrooms 1 trash receptacle Seven Pines National Cemetery 400 E. Williamsburg Rd. Sandston, VA 23150 1 Public restroom 1 trash receptacle The Contractor shall furnish all supervision, labor, transportation, equipment, supplies and materials to complete Janitorial Services at the five (5) locations listed. All work shall be performed in accordance with Description/Specifications/Statement of Work, contained in this contract and in accordance with the NCA Environmental Management System (EMS). Copies of these documents may be obtained from the cemetery director; or online at: http://vaww.nca.va.gov/legreg/legregdirhand.asp SITE VISIT: Offerors / quoters are encouraged to inspect all sites where services are to be performed to verify the work involved and satisfy all general and local conditions that may affect the cost of contract performance. Failure to inspect the sites does not constitute grounds for a claim after contract award. Site visits are scheduled for the week of the 2nd Monday after the solicitation is posted. Site visit appointments must be scheduled with the Director of the Hampton National Cemetery Complex. Micah Lee, Director .................................................. (757) 723-7104 Term: The contract period will consist of a one-year period from 1/1/2027 through 12/31/2027 with 4 option years extending to 12/31/2031 if exercised. POST AWARD CONFERENCE: Prior to commencement of work, contract awardee is required to make an appointment for a conference with the COR and Contracting Officer. This meeting will ensure that all parties understand all contractual obligations and the role that each party serves. Contracting Officer: Administration of this contract will be by the Contracting Officer (CO), Procurement Operations, National Cemetery Administration, 18434 Joplin Rd, Triangle, VA 22172. COR: The VA Contracting Officer will delegate one or more representatives to serve as the Contracting Officer s Representative (COR). The COR is responsible for providing contract oversight and technical guidance to Contractor, certification of invoices, and overseeing technical aspects of the contract. The COR is not authorized to add, modify, delete, relax or otherwise change any of the costs, specifications, provisions, requirements, terms or conditions of the contract and delivery orders issued under the contract. All administrative functions remain with the VA Contracting Officer. Description / Specifications / Work Statement definitions Contracting Officer (CO) The official Government representative delegated authority to administer a contract. Contracting Officer Representative (COR) A representative from the requiring activity appointed by the Contracting Officer to perform surveillance and act as a liaison to the Contractor. daily When used within this Statement of Work, it means Monday through Friday, including national holidays, with the exception of excusable delays. SCOPE The contractor shall furnish all personnel, supervision, transportation, equipment and supplies necessary to perform janitorial services at the listed scope of five (5) Richmond area National Cemeteries. GENERAL REQUIREMENTS Performance consists of cleaning the eight (8) public restrooms and emptying the trash receptacles located in the restrooms daily Monday - Friday (7:30am-4:00pm) excluding Federal holidays as identified in the table on page one. Each of the five (5) Richmond area National Cemeteries have public trash receptacles that shall be emptied, and a new receptacle liner be placed daily (7:30am-4:00pm) excluding National holidays, as identified in the table on page one. The staffed historic lodge shall be cleaned daily. Cleaning includes front porch, 3 office spaces downstairs, kitchen downstairs, one (1) office upstairs and two (2) addition rooms upstairs to include an employee restroom. The Contractor shall not miss more than a total of four (4) cleanings in a month, and no more than one (1) a week, in any given month. When the Contractor misses a day of cleaning, they will not be paid. If the Contractor misses more than four (4) cleanings in any given month, it will be reflected in their performance evaluation and may result in a Cure Notice being issued after the first occurrence. If the Contractor does not provide a satisfactory reply to the Cure Notice, a Show Cause letter will be issued, followed by consideration of termination of the contract. A.1 Cleaning of eight (8) public restrooms daily. PROCEDURES All public restroom interior trash cans shall be emptied and cleaned/sanitized daily. Contractor will leave 2 extra liners in each trash can. Cemetery will provide interior trash cans. All sinks, mirrors, toilet, counter tops, light switches, and door handles shall be cleaned, sanitized and wiped to remove all excess standing water, spills, accumulation of objectionable material daily. All glass and brass surfaces to include but not limited to countertop vanities, door push plates & mirrors shall be cleaned with an appropriate glass cleaner so that the surface is free of grease, dirt, and smudge marks daily. Where windows exist; windows shall be cleaned with glass cleaner inside and outside. Tile and concrete floors shall be swept and wet mopped (heavy bleach solution) daily. Wood floors shall be swept and damp mopped with Mop and Glo is the approved chemical. Contractor will provide, refill, and maintain adequate supply of toilet paper, paper towels and provide soap dispensers daily. Contractor will ensure additional back-up rolls are available for each restroom. All inside & outside entrance doorways and bottom corners will be swept free of bugs, cobwebs, and debris daily. Restroom doors will be wet wiped with a bleach solution inside/outside and top to bottom to include top horizontal surface. Contractor will leave 2 extra liners in each trash can. Cemetery will provide interior trash cans. Agency mandatory requirement - upon the completion of cleaning the restrooms the cemetery restroom daily checklist will be completed for all cemetery restrooms. Cemetery will provide clipboards, pens, and checklists (Attachment A). All supplies and equipment may be kept in an organized manner in a designated area within the FHNC building. Contractor shall sign janitorial checklist daily upon completion of services (Attachment A). Government reserves right to update towel dispensers (manual or automated) at government s cost for operational purposes. COR will notify contractor if this occurs. Contractor shall provide disposable soap dispensers. These disposable soap dispensers shall not be diluted with water or re-purposed in any manner. Note: No other sprays, scents, cleaning products or toilet tablets are to be utilized outside the specifications herein. A.2 Clean cemetery lodge including one employee restroom. GENERAL REQUIREMENTS Performance consists of cleaning one employee restroom and all offices, rooms, and front porch of the staffed historic lodge. Contractor shall empty trash receptacles located in the restroom daily (7:30am-4:00pm). NOTE: THIS IS A DAILY ADMINISTRATIVE OFFICE CLEANING TO ENSURE ALL COMMON SURFACES ARE DISINFECTED WITHIN CDC RECOMMENDED GUIDELINES WHICH ENTAILS USE OF A HEAVY BLEACH SOLUTION OR COR APPROVED DISINFECTING WIPES. All interior trash cans shall be emptied, cleaned/sanitized if accumulation of debris is noticed on or within the receptacle. Contractor will leave 2 extra liners in each trash can. Cemetery will provide interior trash cans. Each of the offices and/or workstations, kitchen/breakroom and one restroom each have a trash receptacle. All sinks, mirrors, toilet, counter tops, light switches, and door handles shall be cleaned, sanitized, and wiped to remove all excess standing water, spills, accumulation of objectionable material daily, including the employee restroom and kitchen. A heavy bleach solution shall be utilized for sanitary requirements for the tile or linoleum floors. Cleaning of All glass and brass surfaces to include but not limited to tabletops leaving no residue and or streaks. Porch at front entrance shall be swept and mopped with a heavy bleach solution daily. Tile and concrete floors shall be swept and wet mopped (heavy bleach solution) daily. Wood floors shall be swept and damp mopped with no visible debris of any kind. Mop and Glo is the approved chemical. Contractor will provide, refill, and maintain adequate supply of toilet paper, paper towels and soap dispensers based on daily usage. Contractor will ensure an additional back-up roll is available for each employee restroom. Carpeted stairs, first floor carpet and entry rugs will be vacuumed daily leaving no visible debris behind. Agency mandatory requirement - upon the completion of cleaning the restrooms the cemetery restroom daily checklist will be completed for all cemetery restrooms. Cemetery will provide clipboards, pens and checklists (Attachment B). Contractor shall sign COR janitorial checklist daily upon completion of services (Attachment A). Note: Cemetery employees are responsible for the cleaning of their workstations daily. Note: No other sprays, scents, cleaning products or toilet tablets are to be utilized outside the specifications herein, without prior approval from the COR. A.3 Empty five (5) exterior trash receptacles daily and clean receptacles interior and exterior monthly. GENERAL REQUIREMENTS Performance consists of emptying five trash receptacles daily and cleaning receptacles monthly at the five (5) Richmond area National Cemeteries. Clin 1 through 7 are combined for public restrooms cleaning/trash removal and separate trash receptacle removal at each National Cemetery. Five exterior public use trash receptacles shall be emptied daily with a new trash liner placed in the receptacle at each National Cemeteries. Five trash receptacles shall be washed internally and externally with soap and water monthly. A.4 SEMI-ANNUAL CLEANING (Early Spring & Fall) GENERAL REQUIREMENTS Performance consists of cleaning all windows internally and externally, shampoo carpet on stairs, Shampoo upstairs carpeted office and 2 carpeted mats, clean air vents and applying Mop and Glow appropriate for the applicable surfaces in the entire building. Note: Carpet Shampoo service must be completed with a Carpet Cleaning device and an industry standard cleaning product. Windows. Contractor shall clean all lodge windows (inside / outside) upstairs and downstairs utilizing the most conventional method to ensure maximum results. Any state, local or federally approved solution may be used. Each window will be scrubbed free of debris and wiped dry upon completion inside and outside where safely feasible. Window seals will be scrubbed free of any stains or debris. Polish any metal handles leaving no streaks or smudges . Vacuum air vents and remove from sockets, when possible, to clean/brush any dust/webs or other debris. Clean and shampoo all carpet and entry rugs twice annually utilizing the wet vacuum-cleaning method. Mop & Glow all wood floors and kitchen tile. Carpeted Mats must be placed on the wood floors only when completely dry to avoid damage to wood floors. A.5 STANDARDS OF CONDUCT The Contractor is responsible for the ethical conduct of its employees. These standards and regulations are enforceable under Title 38, U.S.C. Section 1.28. Contractor personnel shall adhere to the following standards of dress and conduct while performing work at National Cemeteries: Contractor shall maintain satisfactory conduct and work performance of its personnel including administering disciplinary action when determined necessary. It will be at the discretion of the CO to initiate immediate removal of contractor personnel from cemetery grounds if conduct standards are not adhered to during contract performance. Contractor shall remove his/her employee from the cemetery for cause to include but not limited to willful misconduct and/or unacceptable performance of the work required under the contract. Misconduct shall form the basis for immediate contract enforcement action, to include immediate removal from the cemetery. Contractor-furnished personnel, supplies, services, equipment, and materials, including personnel provided and necessary for contract performance shall be consistent and fully compliant with applicable OSHA, Federal, State, County and local ordinance laws & regulations. The contractor is responsible for training its personnel regarding safety precautions and procedures prescribed by OSHA Standards. Contractor personnel appearance and conduct shall be always professional and unobtrusive. Contractor employees will dress in an appropriate organizational clothing with a Name and/or emblem of the company s name on their clothing. No other clothing with advertisements or lettering shall be utilized. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel. Shirts, T-shirts, long pants, neat jeans or walking shorts are permissible. Contractor personnel shall be fully clothed at all times, to include an upper garment to cover the body from waist to neck. Tank tops as an outer garment are prohibited, as well as many garments which have a message or slogan affixed thereon. This contract is conducted at National Cemeteries and the utmost respect is required during these duties. It is expected that personnel will conduct themselves in a respectful manner, not engaging in loud boisterous behavior or use profane or abusive or otherwise inappropriate language. Radios, headphones, earbuds, recording devices and/or video or otherwise electronic games / devices are not permitted while performing work on the grounds of the cemetery. Consume food and beverages only within areas designated by the COR(s). Use of intoxicating beverages, tobacco, and/or drugs is strictly prohibited. Contractor personnel shall not eat or drink beverages except water or non-alcoholic beverages while in the work area. The use of intoxicating beverages, tobacco, and/or drugs on cemetery premises is strictly prohibited and a violation of Federal Law and will not be tolerated. Contractor personnel shall take all necessary precautions to prevent damage to cemetery property, structures and grounds during performance of this contract. The Contractor shall be liable for replacement costs for property damaged as a result of actions by contractor personnel. There is no limitation on the Contractor s liability. In no event shall the Government indemnify and hold harmless the Contractor from any or all damages and expenses of any kind for harm incurred by the Contractor, or from all damages, expenses, or claims, which may arise from third party claims. A.6 USE OF CEMETERY FACILITIES The Government shall not be responsible for any loss, damage, or theft of contractor items, nor shall free telephone service be provided. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of cemetery facilities used by contractor's employees. Contractor employees may park privately owned vehicles in the area designated for parking by the COR. The contractor will be responsible for safely handling any chemicals, cleaning solutions, etc. in accordance with manufacturers recommendations. An SDS (Safety Data Sheet) is required for all chemicals and cleaning solutions prior to the start of performance and whenever any changes to product use is made. Electricity and water will be furnished by the Government. All supplies and equipment may be kept in an organized manner in a designated area within the FHNC building. A.7 SAFETY & SECURITY The contractor shall, at all times, exercise care and caution in performing the duties described in the statement of work so as not cause injury to themselves or other persons. The contractor shall perform the assigned task and duties in a safe manner in accordance with VA, NCA, and OSHA regulations and policies. Contractor shall be liable for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employee's fault or negligence. (End of Work Statement) PRICE SCHEDULE: Contractor shall furnish all personnel, supervision, transportation, equipment, supplies and materials necessary to perform Janitorial Services. BASE YEAR JANUARY 1, 2027 DECEMBER 31, 2027 CLIN DESCRIPTION EST QTY UNIT UNIT COST TOTAL COST 0001 Fort Harrison National Cemetery: Daily cleaning of 1 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 0002 City Point National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 0003 Glendale National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 0004 Seven Pines National Cemetery: Daily cleaning of 1 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 0005 Richmond National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 0006 Fort Harrison Historic Lodge: Clean 1 employee restroom, vacuum all downstairs & steps carpet, dry sweep upstairs hardwood floors (3 rooms), Mop porch, kitchen and employee restroom with bleach solution and remove all trash from receptacles (6). 250 Days $_______ $_________ 0007 Semi-Annual Cleaning (Early Spring & Fall): Clean cemetery Lodge, interior and exterior windows, deep clean carpets, rugs and sanitize complete interior in accordance with all contract specifications, terms, and conditions. 2 Jobs $_______ $_________ GRAND TOTAL EST. COST: $_________ OPTION YEAR 1 - JANUARY 1, 2028 DECEMBER 31, 2028 CLIN DESCRIPTION EST QTY UNIT UNIT COST TOTAL COST 1001 Fort Harrison National Cemetery: Daily cleaning of 1 public restrooms and empty public trash receptacle and placing clean liner (daily). 249 Days $_______ $_________ 1002 City Point National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 249 Days $_______ $_________ 1003 Glendale National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 249 Days $_______ $_________ 1004 Seven Pines National Cemetery: Daily cleaning of 1 public restrooms and empty public trash receptacle and placing clean liner (daily). 249 Days $_______ $_________ 1005 Richmond National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 249 Days $_______ $_________ 1006 Fort Harrison Historic Lodge: Clean 1 employee restroom, vacuum all downstairs & steps carpet, dry sweep upstairs hardwood floors (3 rooms), Mop porch, kitchen and employee restroom with bleach solution and remove all trash from receptacles (6). 249 Days $_______ $_________ 1007 Semi-Annual Cleaning (Early Spring & Fall): Clean cemetery Lodge, interior and exterior windows, deep clean carpets, rugs and sanitize complete interior in accordance with all contract specifications, terms, and conditions. 2 Jobs $_______ $_________ GRAND TOTAL EST. COST: $_________ OPTION YEAR 2 - JANUARY 1, 2029 DECEMBER 31, 2029 CLIN DESCRIPTION EST QTY UNIT UNIT COST TOTAL COST 2001 Fort Harrison National Cemetery: Daily cleaning of 1 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 2002 City Point National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 2003 Glendale National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 2004 Seven Pines National Cemetery: Daily cleaning of 1 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 2005 Richmond National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 2006 Fort Harrison Historic Lodge: Clean 1 employee restroom, vacuum all downstairs & steps carpet, dry sweep upstairs hardwood floors (3 rooms), Mop porch, kitchen and employee restroom with bleach solution and remove all trash from receptacles (6). 250 Days $_______ $_________ 2007 Semi-Annual Cleaning (Early Spring & Fall): Clean cemetery Lodge, interior and exterior windows, deep clean carpets, rugs and sanitize complete interior in accordance with all contract specifications, terms, and conditions. 2 Jobs $_______ $_________ GRAND TOTAL EST. COST: $_________ OPTION YEAR 3 - JANUARY 1, 2030 DECEMBER 31, 2030 CLIN DESCRIPTION EST QTY UNIT UNIT COST TOTAL COST 3001 Fort Harrison National Cemetery: Daily cleaning of 1 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 3002 City Point National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 3003 Glendale National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 3004 Seven Pines National Cemetery: Daily cleaning of 1 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 3005 Richmond National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 3006 Fort Harrison Historic Lodge: Clean 1 employee restroom, vacuum all downstairs & steps carpet, dry sweep upstairs hardwood floors (3 rooms), Mop porch, kitchen and employee restroom with bleach solution and remove all trash from receptacles (6). 250 Days $_______ $_________ 3007 Semi-Annual Cleaning (Early Spring & Fall): Clean cemetery Lodge, interior and exterior windows, deep clean carpets, rugs and sanitize complete interior in accordance with all contract specifications, terms, and conditions. 2 Jobs $_______ $_________ GRAND TOTAL EST. COST: $_________ OPTION YEAR 4 - JANUARY 1, 2031 DECEMBER 31, 2031 CLIN DESCRIPTION EST QTY UNIT UNIT COST TOTAL COST 4001 Fort Harrison National Cemetery: Daily cleaning of 1 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 4002 City Point National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 4003 Glendale National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 4004 Seven Pines National Cemetery: Daily cleaning of 1 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 4005 Richmond National Cemetery: Daily cleaning of 2 public restrooms and empty public trash receptacle and placing clean liner (daily). 250 Days $_______ $_________ 4006 Fort Harrison Historic Lodge: Clean 1 employee restroom, vacuum all downstairs & steps carpet, dry sweep upstairs hardwood floors (3 rooms), Mop porch, kitchen and employee restroom with bleach solution and remove all trash from receptacles (6). 250 Days $_______ $_________ 4007 Semi-Annual Cleaning (Early Spring & Fall): Clean cemetery Lodge, interior and exterior windows, deep clean carpets, rugs and sanitize complete interior in accordance with all contract specifications, terms, and conditions. 2 Jobs $_______ $_________ GRAND TOTAL EST. COST: $_________ (End of Price Schedule) ATTACHMENT-A RICHMOND AREA NATIONAL CEMETERY DAILY RESTROOM CHECKLIST (City Point, Fort Harrison, Glendale, Richmond and Seven Pines) OS-1.1a: Restrooms are inspected daily and determined to be clean and supplied in accordance with Statement of Work (SOW) and COR Daily Checklist. PUBLIC RESTROOMS Month: Year: DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 NOTES CLEANED (Y/N) CLEAN DAILY DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 INTERIOR TRASH CANS BRASS and GLASS IN/OUTSIDE ENTRY WAY/DOORS WIPE/ DISINFECT GRAVESITE LOCATOR TOILET/SINK /MIRROR/CO UNTER TOPS LIGHT SWITCHES/ DOOR HARDWARE FLOOR (SWEEP/MOP) STAINLESS STEEL SURFACES SOAP DISPENSER REFILL HAND TOWELS REFILL TOILET PAPER Completed By: COR Review | Market Research | 561720 | Service-Disabled Veteran-Owned Small Business Set-Aside | 10/08/2026 | 10/14/2026 | Richmond, VA | |
GENERAL INFORMATION: Update: 10/6/26 - Post questions and answers. The closing date remains the same, October 9, 2026, at 10:00 a.m. EDT. The closing date for the Combined Synopsis/Solicitation 36C78626Q0119, published September 21, 2026, has changed from October 5, 2026, at 10:00 a.m. EDT, to October 9, 2026, at 10:00 a.m. EDT. Document Type: Combined Synopsis Solicitation Solicitation Number: Solicitation # 36C78626Q0119 Title: Janitorial Services for Chattanooga National Cemetery Post Date: September 21, 2026 Original Response Date: October 5, 2026 at 10:00AM EST Applicable NAICS: 561720 Classification Code: S201 Set Aside Type: Service Disabled Veteran Owned Small Business (SDVOSB) Period of Performance: Base plus 4 if exercised. Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172 Place of Performance: Chattanooga National Cemetery 1200 Bailey Ave Chattanooga, TN 37404 Attachments: Statement of Work A.1 Restroom Cleaning Checklist Price Cost Schedule C. Wage Determination Services D. FAR 852.219-75 E. Subcontractor list This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued. Solicitation number [36C78626Q0119] is issued as a Request for Quotation (RFQ) for Janitorial Services at Chattanooga National Cemetery. This acquisition is set-aside for Services Disabled Veteran Owned Business (SDVOSB) under NAICS code 561720. The Business Size Standard is $22 million. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Quoters are responsible for obtaining all amendments or additional information concerning this announcement at Sam.gov. Contract Type: The U.S. Department of Veteran Affairs, National Cemetery Administration (NCA), anticipates the award of a Firm Fixed Price contract for Janitorial Services at Chattanooga National Cemetery. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. Contract Dates: The period of performance will be one (1) base year and four (4) one year options, if exercised, from the date of award. Anticipated Period of Performance: Base Year: November 1, 2026 October 31, 2027 Option Year One: November 1, 2027 October 31, 2028 Option Year Two: November 1, 2028 October 31, 2029 Option Year Three: November 1, 2029 October 31, 2030 Option Year Four: November 1, 2030 October 31, 2031 Site Visit. Quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit/inspection of (Chattanooga National Cemetery located at 1200 Bailey Ave, Chattanooga, TN 37404) you must contact one of the following Cemetery Staff to make arrangements: Aj Parsons, POC aj.parsons@va.gov Charnell Cunningham, Contract Specialist . charnell.cunningham@va.gov Information pertaining to access to administrative building or cemetery facilities will be provided by Cemetery Staff. Site Visits will be on September 28, 2026 from 11:00am to 12:00pm EST and will not be rescheduled. All Interested Offeror will meet at the Administrative Building. Solicitation Questions. All questions regarding this solicitation are to be submitted to the Contract Specialist, via email, no later than September 30, 2026 at 4:00pm EST. Questions pertaining to this announcement shall be sent by email to: Contracting Specialist, Ms. Charnell Cunningham at Charnell.Cunningham@va.gov and to the Contracting Officer, Mr. Larry Curtis at Larry.Curtis@va.gov. Telephone inquiries will not be accepted. Associated answers to questions submitted will be provided via a solicitation amendment. Should an amendment not be endorsed by the interested Quoters, the quote will be considered Non-Responsive. Instructions to Quoters. Quoters MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must complete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to the solicitation closing date. Failure to comply will result in the Quoters being considered Non-Responsive. Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) socio-economic category concerns MUST have an active/current registration with https://veterans.certify.sba.gov/. Failure to comply will result in the Quoters being considered Non-Responsive. Failure to comply will result in the Quoters being considered Non-Responsive. Quoters who do not have a current/active Sam account registration or who are not certified as a Service-Disabled Veteran Owned Small Business in the SBA website (veterans.certify.sba.gov) upon solicitation close date will be considered Non-responsive. Response time. Quotes will only be considered from Quoters who are regularly established in the business called for and who are financially responsible and have the necessary equipment and personnel to furnish the supplies and services required under this contract. Quoters will only be accepted electronically via email to Charnell Cunningham, Contracting Specialist at charnell.cunningham@va.gov and cc Larry Curtis, Contracting Officer at larry.curtis@va.gov no later than October 5, 2026 at 10:00am Eastern Standard Time (EST). Responses to this announcement will result in a firm fixed price Contract. The Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. It is the responsibility of the Quoter to submit their best pricing at the time quotes are due. Quoters Submittal. Quotes must be submitted on company letterhead in Adobe pdf platforms and submitted by email to the individual listed in the Response to Request for Quotation (RFQ) section of this Combined Synopsis Solicitation. Quoters are hereby advised that any Quoter-imposed terms and conditions which deviate from the Government s terms and conditions, shall render the Quoter s quote non-responsive, and thus ineligible for award. All quotes shall be submitted in three (3) different documents for each volume listed below. Each title shall include the appropriate Volume. The Volumes are as follows: Volume A Administrative The Quoter shall include the following in Volume A: Legal Business/Company Name (as listed in SAM.gov) Business Mailing Address SAM Unique Entity ID (UEI) Point of Contact Telephone Number Email Address Signed and dated copy of each Amendment, if applicable. Failure to comply shall result in the Quoter being considered non-responsive and thus ineligible for award. Complete copy of the following clause is required to be submitted as part of the quote: (Failure to comply shall result in the Quoter being considered non-responsive). FAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (ATTACHMENT D) *NOTE It is the responsibility of the Quoter to ensure the required entity-level representations and certifications are completed on SAM.gov, and that all other (procurement specific & by submission of the Offeror) required representations and certification provisions are submitted with their quotation. (Those listed above must be submitted with the quote, unless disclosure is not required.) Volume B Technical Quote Quoter shall include the following in Volume B in accordance with the Technical Qualifications criteria listed in the Evaluation Process section of this combined synopsis solicitation: Provide a work plan that includes an annual schedule and the number of employees to be responsible for cleaning public restrooms and buildings listed in the SOW. Provide proof of experience doing commercial janitorial services. This should include a list of prior janitorial contracts/agreements with the name of the company/organization you provided the services for, the dollar value, period of performance, and a brief description of relevant services provided. One (1) Copy of subcontractor list (Attachment E). The list should include the business name, contact information, employee names, business size of the subcontractor and list what services they will perform. If the contractor is self- performing, then the prime contract must provide one (1) written certification/document attesting to self-performance. NOTE: Your responses will be evaluated against the technical factor/element defined below under section Evaluation Process . Volume C - Price The following information shall be included in Volume C: Proposed pricing shall be submitted on the Price Schedule (Attachment B) and will be evaluated for price reasonableness. Options: The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the offeror's price for the last potential period of performance under this contract to the offeror's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the offeror's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Offerors must price only the base and option periods specified in the contract line item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s). FAR 52.212-2 Evaluation Commercial Products and Commercial Services (Nov 2021) Evaluation Process: Quotes will be evaluated using FAR Part 13 procedures. The Government will award a single contract resulting from this Combined Synopsis/Solicitation to the responsible quoter with the Lowest Price Technically Acceptable quote. This means that the Offeror with the lowest evaluated price, meeting or exceeding the acceptability standards for non-price factors will receive the award. The lowest price quote will be sent for technical review and if found technically acceptable, award will be made to that Offeror, as long as the Offeror can be determined responsible. (A responsible prospective contractor means a contractor that meets the standards in FAR 9.104.) If the lowest priced quote is not found technically acceptable, then the next lowest quote will be sent for technical review. This process will continue until a quote is found technically acceptable. The non-price factors used to evaluate offers are: Technical Acceptability. Technical Approach and Understanding of the Work: Offer will be evaluated in accordance with the criteria contained in the Statement of Work (SOW) and on how well the technical approach meets the Government requirements. Technical approaches will be evaluated for the following: Demonstrates experience in performing this requirement. Provide a work plan that includes an annual schedule and the number of employees to be responsible for cleaning the public restrooms and buildings listed in the SOW. Provide proof of experience performing commercial janitorial services. This should include a list of prior janitorial contracts/agreements with the name of the company/organization you provided the services for, the dollar value, the period of performance, and a brief description of relevant services provided. Include one (1) copy of Subcontractor Participation Document (Attachment C). The list should include the business name, contact information, employee names, business category of the subcontractor, description of services they will perform, and % of work to be performed based on total contract value. If the contract will be self-performed, then the prime contractor must provide one (1) written certification/document attesting to self-performance. Solicitation Provisions and Contract Clauses DIGNITY CLAUSE Respect for Headstones and Markers in National Cemeteries Handling of Markers and Headstones Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals. a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them. b. No tools, equipment or other items will be placed or leaned on headstones or markers. c. Use care not to scratch or damage markers in any manner. d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damage during performance of this work. e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution. The contractor is required to discuss the guidance with employees and/or subcontractors. (End of Clause) FAR Clauses 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) Addendum to FAR 52.212-4 - Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR. 52.252-2 Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and https://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.203-6 ALT I. Restrictions on Subcontractor Sales to the Government. (NOV 2021) 52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of clause) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5.5 years. (End of clause) 52.219-28 Postaward Small Business Program Rerepresentation (JAN 2025) (DEVIATION NOV 2025) 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (DEVIATION NOV 2025) 52.222-90 Addressing DEI Discrimination by Federal Contractors 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) 52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025) 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) 52.240-91 Security Prohibitions and Exclusions. (DEVIATION NOV 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) CL-120 Supplemental Insurance Requirements In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (a) General Liability: Bodily Injury Liability: $500,000 per occurrence Property Damage Liability: $100,000 per occurrence (b) Automobile liability: Bodily Injury: $200,000 per person/$500,000 per occurrence Property Damage: $20,000 per occurrence (c) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. (End of Clause) 52.229-3 Federal, State, and Local Taxes (FEB 2013) (DEVIATION SEP 2025 52.232-18 Availability of Funds (APR 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.237-3 Continuity of Services (JAN 1991) VAAR Clauses 852.201-70 Contracting Officer s Representative (DEC 2022) 852.203-70 Commercial Advertising (MAY 2018) 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION) 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) 852.222-71 Compliance with Executive Order 13899(DEVIATION)(APR 2025) 852.237-75 Key Personnel (OCT 2019) 852.242-71 Administrative Contracting Officer (OCT 2020) FAR Provisions 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2022) [all] [provisions may be tailored, or additional instructions may be provided] (Addendum to FAR 52.212-1) - Show full text FAR provisions followed by VAAR provisions in numeric order. List all provisions incorporated by reference in numeric order under 52.252-1 (see below), starting first with FAR and followed by VAAR. 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.204-7 System for Award Management - Registration (NOV 2024) (DEVIATION NOV 2025) 52.216-1 Type of Contract (APR 1984) 52.219-1 Small Business Program Representations. (FEB 2024) (DEVIATION NOV 2025) 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products (FEB 2021) 52.222-48 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification. (MAY 2014) (DEVIATION NOV 2025) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification. (MAY 2014) (DEVIATION NOV 2025) VAAR Provisions 852.209-70 Organizational Conflicts of Interest (OCT 2020) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008 | Combined Synopsis | 561720 | Service-Disabled Veteran-Owned Small Business Set-Aside | 10/07/2026 | 10/09/2026 | - | |
GENERAL INFORMATION: Update: 10/6/26 - Post questions and answers. The closing date remains the same, October 9, 2026, at 10:00 a.m. EDT. The closing date for the Combined Synopsis/Solicitation 36C78626Q0119, published September 21, 2026, has changed from October 5, 2026, at 10:00 a.m. EDT, to October 9, 2026, at 10:00 a.m. EDT. Document Type: Combined Synopsis Solicitation Solicitation Number: Solicitation # 36C78626Q0119 Title: Janitorial Services for Chattanooga National Cemetery Post Date: September 21, 2026 Original Response Date: October 5, 2026 at 10:00AM EST Applicable NAICS: 561720 Classification Code: S201 Set Aside Type: Service Disabled Veteran Owned Small Business (SDVOSB) Period of Performance: Base plus 4 if exercised. Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172 Place of Performance: Chattanooga National Cemetery 1200 Bailey Ave Chattanooga, TN 37404 Attachments: Statement of Work A.1 Restroom Cleaning Checklist Price Cost Schedule C. Wage Determination Services D. FAR 852.219-75 E. Subcontractor list This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued. Solicitation number [36C78626Q0119] is issued as a Request for Quotation (RFQ) for Janitorial Services at Chattanooga National Cemetery. This acquisition is set-aside for Services Disabled Veteran Owned Business (SDVOSB) under NAICS code 561720. The Business Size Standard is $22 million. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Quoters are responsible for obtaining all amendments or additional information concerning this announcement at Sam.gov. Contract Type: The U.S. Department of Veteran Affairs, National Cemetery Administration (NCA), anticipates the award of a Firm Fixed Price contract for Janitorial Services at Chattanooga National Cemetery. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. Contract Dates: The period of performance will be one (1) base year and four (4) one year options, if exercised, from the date of award. Anticipated Period of Performance: Base Year: November 1, 2026 October 31, 2027 Option Year One: November 1, 2027 October 31, 2028 Option Year Two: November 1, 2028 October 31, 2029 Option Year Three: November 1, 2029 October 31, 2030 Option Year Four: November 1, 2030 October 31, 2031 Site Visit. Quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit/inspection of (Chattanooga National Cemetery located at 1200 Bailey Ave, Chattanooga, TN 37404) you must contact one of the following Cemetery Staff to make arrangements: Aj Parsons, POC aj.parsons@va.gov Charnell Cunningham, Contract Specialist . charnell.cunningham@va.gov Information pertaining to access to administrative building or cemetery facilities will be provided by Cemetery Staff. Site Visits will be on September 28, 2026 from 11:00am to 12:00pm EST and will not be rescheduled. All Interested Offeror will meet at the Administrative Building. Solicitation Questions. All questions regarding this solicitation are to be submitted to the Contract Specialist, via email, no later than September 30, 2026 at 4:00pm EST. Questions pertaining to this announcement shall be sent by email to: Contracting Specialist, Ms. Charnell Cunningham at Charnell.Cunningham@va.gov and to the Contracting Officer, Mr. Larry Curtis at Larry.Curtis@va.gov. Telephone inquiries will not be accepted. Associated answers to questions submitted will be provided via a solicitation amendment. Should an amendment not be endorsed by the interested Quoters, the quote will be considered Non-Responsive. Instructions to Quoters. Quoters MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must complete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to the solicitation closing date. Failure to comply will result in the Quoters being considered Non-Responsive. Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) socio-economic category concerns MUST have an active/current registration with https://veterans.certify.sba.gov/. Failure to comply will result in the Quoters being considered Non-Responsive. Failure to comply will result in the Quoters being considered Non-Responsive. Quoters who do not have a current/active Sam account registration or who are not certified as a Service-Disabled Veteran Owned Small Business in the SBA website (veterans.certify.sba.gov) upon solicitation close date will be considered Non-responsive. Response time. Quotes will only be considered from Quoters who are regularly established in the business called for and who are financially responsible and have the necessary equipment and personnel to furnish the supplies and services required under this contract. Quoters will only be accepted electronically via email to Charnell Cunningham, Contracting Specialist at charnell.cunningham@va.gov and cc Larry Curtis, Contracting Officer at larry.curtis@va.gov no later than October 5, 2026 at 10:00am Eastern Standard Time (EST). Responses to this announcement will result in a firm fixed price Contract. The Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. It is the responsibility of the Quoter to submit their best pricing at the time quotes are due. Quoters Submittal. Quotes must be submitted on company letterhead in Adobe pdf platforms and submitted by email to the individual listed in the Response to Request for Quotation (RFQ) section of this Combined Synopsis Solicitation. Quoters are hereby advised that any Quoter-imposed terms and conditions which deviate from the Government s terms and conditions, shall render the Quoter s quote non-responsive, and thus ineligible for award. All quotes shall be submitted in three (3) different documents for each volume listed below. Each title shall include the appropriate Volume. The Volumes are as follows: Volume A Administrative The Quoter shall include the following in Volume A: Legal Business/Company Name (as listed in SAM.gov) Business Mailing Address SAM Unique Entity ID (UEI) Point of Contact Telephone Number Email Address Signed and dated copy of each Amendment, if applicable. Failure to comply shall result in the Quoter being considered non-responsive and thus ineligible for award. Complete copy of the following clause is required to be submitted as part of the quote: (Failure to comply shall result in the Quoter being considered non-responsive). FAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (ATTACHMENT D) *NOTE It is the responsibility of the Quoter to ensure the required entity-level representations and certifications are completed on SAM.gov, and that all other (procurement specific & by submission of the Offeror) required representations and certification provisions are submitted with their quotation. (Those listed above must be submitted with the quote, unless disclosure is not required.) Volume B Technical Quote Quoter shall include the following in Volume B in accordance with the Technical Qualifications criteria listed in the Evaluation Process section of this combined synopsis solicitation: Provide a work plan that includes an annual schedule and the number of employees to be responsible for cleaning public restrooms and buildings listed in the SOW. Provide proof of experience doing commercial janitorial services. This should include a list of prior janitorial contracts/agreements with the name of the company/organization you provided the services for, the dollar value, period of performance, and a brief description of relevant services provided. One (1) Copy of subcontractor list (Attachment E). The list should include the business name, contact information, employee names, business size of the subcontractor and list what services they will perform. If the contractor is self- performing, then the prime contract must provide one (1) written certification/document attesting to self-performance. NOTE: Your responses will be evaluated against the technical factor/element defined below under section Evaluation Process . Volume C - Price The following information shall be included in Volume C: Proposed pricing shall be submitted on the Price Schedule (Attachment B) and will be evaluated for price reasonableness. Options: The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the offeror's price for the last potential period of performance under this contract to the offeror's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the offeror's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Offerors must price only the base and option periods specified in the contract line item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s). FAR 52.212-2 Evaluation Commercial Products and Commercial Services (Nov 2021) Evaluation Process: Quotes will be evaluated using FAR Part 13 procedures. The Government will award a single contract resulting from this Combined Synopsis/Solicitation to the responsible quoter with the Lowest Price Technically Acceptable quote. This means that the Offeror with the lowest evaluated price, meeting or exceeding the acceptability standards for non-price factors will receive the award. The lowest price quote will be sent for technical review and if found technically acceptable, award will be made to that Offeror, as long as the Offeror can be determined responsible. (A responsible prospective contractor means a contractor that meets the standards in FAR 9.104.) If the lowest priced quote is not found technically acceptable, then the next lowest quote will be sent for technical review. This process will continue until a quote is found technically acceptable. The non-price factors used to evaluate offers are: Technical Acceptability. Technical Approach and Understanding of the Work: Offer will be evaluated in accordance with the criteria contained in the Statement of Work (SOW) and on how well the technical approach meets the Government requirements. Technical approaches will be evaluated for the following: Demonstrates experience in performing this requirement. Provide a work plan that includes an annual schedule and the number of employees to be responsible for cleaning the public restrooms and buildings listed in the SOW. Provide proof of experience performing commercial janitorial services. This should include a list of prior janitorial contracts/agreements with the name of the company/organization you provided the services for, the dollar value, the period of performance, and a brief description of relevant services provided. Include one (1) copy of Subcontractor Participation Document (Attachment C). The list should include the business name, contact information, employee names, business category of the subcontractor, description of services they will perform, and % of work to be performed based on total contract value. If the contract will be self-performed, then the prime contractor must provide one (1) written certification/document attesting to self-performance. Solicitation Provisions and Contract Clauses DIGNITY CLAUSE Respect for Headstones and Markers in National Cemeteries Handling of Markers and Headstones Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals. a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them. b. No tools, equipment or other items will be placed or leaned on headstones or markers. c. Use care not to scratch or damage markers in any manner. d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damage during performance of this work. e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution. The contractor is required to discuss the guidance with employees and/or subcontractors. (End of Clause) FAR Clauses 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) Addendum to FAR 52.212-4 - Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR. 52.252-2 Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and https://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.203-6 ALT I. Restrictions on Subcontractor Sales to the Government. (NOV 2021) 52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of clause) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5.5 years. (End of clause) 52.219-28 Postaward Small Business Program Rerepresentation (JAN 2025) (DEVIATION NOV 2025) 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (DEVIATION NOV 2025) 52.222-90 Addressing DEI Discrimination by Federal Contractors 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) 52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025) 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) 52.240-91 Security Prohibitions and Exclusions. (DEVIATION NOV 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) CL-120 Supplemental Insurance Requirements In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (a) General Liability: Bodily Injury Liability: $500,000 per occurrence Property Damage Liability: $100,000 per occurrence (b) Automobile liability: Bodily Injury: $200,000 per person/$500,000 per occurrence Property Damage: $20,000 per occurrence (c) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. (End of Clause) 52.229-3 Federal, State, and Local Taxes (FEB 2013) (DEVIATION SEP 2025 52.232-18 Availability of Funds (APR 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.237-3 Continuity of Services (JAN 1991) VAAR Clauses 852.201-70 Contracting Officer s Representative (DEC 2022) 852.203-70 Commercial Advertising (MAY 2018) 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION) 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) 852.222-71 Compliance with Executive Order 13899(DEVIATION)(APR 2025) 852.237-75 Key Personnel (OCT 2019) 852.242-71 Administrative Contracting Officer (OCT 2020) FAR Provisions 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2022) [all] [provisions may be tailored, or additional instructions may be provided] (Addendum to FAR 52.212-1) - Show full text FAR provisions followed by VAAR provisions in numeric order. List all provisions incorporated by reference in numeric order under 52.252-1 (see below), starting first with FAR and followed by VAAR. 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.204-7 System for Award Management - Registration (NOV 2024) (DEVIATION NOV 2025) 52.216-1 Type of Contract (APR 1984) 52.219-1 Small Business Program Representations. (FEB 2024) (DEVIATION NOV 2025) 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products (FEB 2021) 52.222-48 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification. (MAY 2014) (DEVIATION NOV 2025) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification. (MAY 2014) (DEVIATION NOV 2025) VAAR Provisions 852.209-70 Organizational Conflicts of Interest (OCT 2020) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008 | Combined Synopsis | 561720 | Service-Disabled Veteran-Owned Small Business Set-Aside | 10/07/2026 | 10/09/2026 | - |
Additional Details
Solicitation Number
36C25626Q0841002
Archive Date
Jul 12, 2026
Office Address
RIDGELAND, MS, 39157