AutoPacker Consumables

PURPOSE: This is a Sources Sought announcement only. 

This is not a solicitation announcement.  The NCO 15 Consolidated Mail Outpatient Pharmacy(CMOP), Contracting office is conducting market research only to gain knowledge of potential qualified sources and is issuing this sources sought notice for AutoPacker Consumables requirement.

Offers are not being solicited at this time. The Government does not intend to award a contract on the basis of this request for information. Vendors are required to address the following questions to be considered a viable source for future needs;

1. Can you meet the requirement as described in attached the Statement of Requirements? 

Any responses to this sources sought must include an answer to all of the above question in order to adequately assess the capabilities of the marketplace in relation to the requirements of this procurement. When responding please include;

• Your company’s POCs:
  • Name
  • Phone Number
  • Email Address
• Your Company’s SAM Unique ID Number
• Your Company’s Capability Statement

Interested sources may respond to this notice via email to lacie.nowak@va.gov , on or before November 14th, 2025 @ 3:00pm CDT.

This Request for Information does not obligate VA to the release of a solicitation.

Statement of Requirements

Consolidated Mail Outpatient Pharmacy (CMOP)

AutoPacker Consumables Requirement

Scope of Requirements:

The Department of Veterans Affairs (VA), Consolidated Mail Outpatient Pharmacy (CMOP) has an immediate need to establish a Single Award for AutoPacker Consumables for Lancaster CMOP.

The following provides an overview of the terms and conditions of this requirement.

STATEMENT OF REQUIREMENTS

The Lancaster CMOP 763 is located at 2962 S Longhorn Drive Lancaster, Tx 75134, in support of new Tension Bottle Packing Machine Installation to enhance prescription fulfillment, is requesting the following consumables. The goal of this request is to have a continuous 6-month supply of these consumables delivered weekly. These supplies are necessary to operate the new Bottle Packing Machines being installed at CMOP and are being used to prepare and mail prescriptions for Veterans.

SPECIFICATION OF ITEMS:

POLY MAILER BAGS: External dimensions: 12.25” W x 12.375” includes 3/8” tail. Internal dimensions: 12” W x 12” L. 2.5 Mil thickness. Film: white exterior (Opacity>85-lacking transparency), silver interior co-extruded (3-layer). The exterior must be matte finish with no sheen. Bags must have .125-inch-thick side seams for durability with heat seal above the skirt and horizontal perforation between bags to assist w/separation during packing. Vento holes: ¼” round punched thru vent holes. Must have corner notches in the side seams to help break perforation. Must be Fan folded in case 1500 to 1750 bags per case. Usage: deliver 72 cases per week.

THERMAL TRANSFER RIBBON: Ribbon size: 4”/ 4.72” x 2001’, 120MM x 610M, Black, Sharp Ribbon part #’s (TSJ113ABQ), (3042845), (SH120610100), premium resin enhanced wax ribbon for Sharp Auto Bagger- Model BPM-4Lit, Ink coated inside, prefer OEM-brand name only. Usage: deliver 52 cases per week.

PRINTER/COPY PAPER: White, 20lb-22lb, white wove paper, Letter size= 8 ½ x 11, 30% recycled, 92 brightness. 10 reams of 500 sheets per ream, 5000 per case, 40 cases per pallet. Usage: deliver 3 pallets (40 cases each pallet) weekly.

TONER CARTRIDGE MS825dn: Toner cartridge for Lexmark MS825dn laser printer. Usage: deliver 10 cartridges weekly.

IMAGING UNIT MS825dn: Lexmark 150K Imaging Unit. Usage: deliver 5 units weekly.

MAINTENANCE KIT MS825dn: Maintenance Kit for Printer includes the fuser, 3 pick rollers, 1 transfer roller and 3 separation rollers. High Yield: 400K. Usage: deliver 1 kit every 6 weeks.

OBJECTIVE/SCOPE:

1. Vendor shall provide these consumable supplies to CMOP 763 as specified in previous paragraphs.
2. Products will need to function properly. Exchanges and/or refunds will be required for any product that does not function as needed.
3. Deliveries will need to be weekly or as requested by POC, due to limited storage space at CMOP. The vendor must be able to adjust these deliveries to meet possible changing production requirements. Fluctuations in workload can occur and may sometimes double in a short period of time. Therefore, the vendor shall carry sufficient inventory.
4. Deliveries under this contract must be accompanied by delivery tickets or sales slips that must contain the following information at a minimum:

1. Name of Vendor

b. Contract Number

c. CMOP Delivery order number

d. Date of purchase

e. Quantity, unit price, and name/model # of item

f. Date of shipment

THE GOVERNMENT IS NOT LIABLE FOR ANY COSTS THE OFFEROR INCURS IN PREPARATION AND SUBMISSION OF RESPONSE.

Contracting Officer Contact Information:

Lacie Nowak

Lacie.nowak@va.gov

(913) 946-1108_