Notice ID: 3ed55798587848e3a99f3ca569efa652Award NoticeAwarded
W065--Karl Storz Brand Name or Equal Equipment Lease
Awarded on November 2, 2026. The description is published on SAM.gov: Full description on SAM.gov.
Awarded tounder 36C24127P0070 (source: SAM.gov award notice)• $1.4M
Overview
- Posted
- November 3, 2026
- Notice type
- Award Notice
- NAICS
- 532490: Other Commercial and Industrial Machinery and Equipment Rental and Leasing
- Agency
- Department of Veterans Affairs
Notice details
- Office
- 241-NETWORK CONTRACT OFFICE 01 (36C241)
- Place of performance
- TOGUS VAMC
- PSC
- W065: LEASE OR RENTAL OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES
- Last updated
- Nov 3, 2026
- First published
- Last updated on SAM.gov
- Award date
- Nov 2, 2026
- Award amount (SAM.gov award notice)
- $1.4M
Identifiers
- Solicitation number
- 36C24127Q0039
- Notice ID
- 3ed55798587848e3a99f3ca569efa652
- Award number (PIID)
- 36C24127P0070
Description
No description in the SAM.gov data feed for this notice.
Award Overview
Award Number
36C24127P0070
Award Amount (SAM.gov award notice)
$1.4M
Award Date
Nov 2, 2026
Awardee
Awardee UEI
RK5ZXQ77CN73
Awardee CAGE Code
4SEC9
Awardee Address
FREDERICK, MD 21701, MD
Line Item Number
6
Original Solicitation
Notice ID: 3ed55798587848e3a99f3ca569efa652
Posted Date: Nov 3, 2026
Original Response Deadline: Not specified
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Contacts
Contracting Officer
Primary Contact
Documents
Lifecycle
- 1Version 1Combined Synopsis/Solicitation
W065--Karl Storz Brand Name or Equal Equipment Lease
- 2Version 2Award NoticeCurrent
Type changed from Combined Synopsis/Solicitation to Award Notice
W065--Karl Storz Brand Name or Equal Equipment Lease
Similar Opportunities
Title | Phase | Deadline |
|---|---|---|
*= Required Field Combined Synopsis/Solicitation Notice Page 1 of 18 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.201-1, Simplified procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 of 3/13/2026. The associated North American Industrial Classification System (NAICS) code for this procurement is 532490, with a small business size standard of $40 Million. The FSC/PSC is W065. This is an unrestricted solicitation. The VA Boston Healthcare System is seeking to lease Karl Storz Brand Name or Equal Equipment. Salient Characteristics: Offerors proposing an equal product must submit documentation demonstrating full compliance with each characteristic above. Evidence shall include: optical specifications (diameter/length/angle); compatibility matrices for urology/gynecology/ENT/arthroscopy sets; IFUs for reprocessing; monitor and video transport specs (wired 12G SDI and wireless); integration descriptions for digital capture/EHR; and service authorization for installation, training, and maintenance. Partial compliance or undocumented assertions will be deemed technically unacceptable. Salient Characteristics (Brand Name or Equal) VA Maine HCS (Togus) 1) System scope and clinical coverage The offered platform must support endoscopy use across general surgery, urology, gynecology, ENT/airway, and arthroscopy, enabling continuity of clinical workflows and future expandability for these service lines. 2) Imaging performance and modalities Provide high resolution imaging suitable for minimally invasive and open procedures. Support 2D and 3D visualization, and NIR/ICG fluorescence imaging for tissue perfusion/structure assessment, consistent with clinical use at VA Maine. 3) Endoscope portfolio and compatibility Maintain compatibility with rigid, flexible, and disposable endoscopes used in covered specialties. Rigid optics must include a portfolio spanning diameters from approximately 2.7 10 mm and lengths from ~11 53 cm, with optical geometries at 0°, 30°, 70°, and 120° to support ENT, arthroscopy, gynecology, and urology use cases (or documented equivalents). Provide flexible video cystoscopes and flexible uretero renoscopes with HD quality imaging for urology procedures. 4) Urology sheaths, bridges, and accessories Supply cystoscope sheaths in 19 Fr and 22 Fr sets with compatible obturators and deflecting mechanisms. Provide continuous flow resectoscope sheaths in 26 Fr sets, including visual obturators, working elements (including bipolar), telescope bridges, sealing caps, LUER lock connectors, and standard accessories (e.g., Ellik type evacuator, optical biopsy forceps, 5 Fr flexible grasping forceps). All components shall be mutually compatible and validated for their intended procedures. 5) Arthroscopy and ENT optics and sheaths ENT/arthroscopy optics must include 4 mm rigid telescopes at 0°/30°/70° (and 120° where clinically indicated), with high flow and standard sheaths and obturators (blunt/semisharp) suitable for corresponding anatomy. 6) Gynecology optics and instruments Provide autoclavable rigid scopes in the ~2.9 5 mm range and sheaths at ~5 mm with 5 Fr channels, supporting routine diagnostic and operative hysteroscopy. Include semi rigid 5 Fr instruments (biopsy/tenaculum forceps, scissors, spoon forceps) and appropriately sized instrument trays. 7) Insufflation and gas management Provide insufflators appropriate for laparoscopic procedures, with universal power (100 240 VAC, 50/60 Hz) and accessories (e.g., dual yoke CO hose assemblies) required for safe, consistent performance. 8) Video transport, carts, and connectivity Include mobile endoscopy carts/stands that safely house processor, light source, monitor(s), printer, and accessories; with cable management, locking storage, and integrated power isolation/conditioning. Support wired 12G SDI connectivity and wireless video transmission capabilities suitable for the OR environment, with associated cabling/power accessories. 9) Displays and image capture/printing Provide medical grade monitors (e.g., 27 32 4K/HD) suitable for surgical visualization. Include video capture and recording solutions compatible with clinical workflows, and medical grade printers for image/document output where required. 10) Sterile processing and container systems Furnish validated sterilization trays and rigid container systems sized to protect and process camera heads, rigid scopes (e.g., 4 mm×18 cm; 5.5 mm×35 cm; 10 mm×31 cm), and flexible CMOS/video scopes. OEM IFUs for cleaning/disinfection/sterilization must align with current SPS capabilities; no new, unsupported equipment or steps may be required. 11) Integration with digital platforms and EHR The solution must support integration with digital capture/imaging platforms and current/future EHR systems, enabling workflow friendly documentation and data exchange consistent with VA Maine s environment. 12) Installation, training, service, and lifecycle support Provide OEM authorized installation and configuration, on site training for clinical and SPS staff, and full service maintenance (PM, repair, loaners) for the lease term. Maintain equipment in operational condition with documented service response and preventive maintenance schedules. 13) Delivery and performance period Deliver all new equipment within 45 days of award and maintain performance for the 36 month lease (base + two option years), as defined by the PWS. All interested companies shall provide quotations for the following: Performance Work Statement (PWS) Lease Contract Endoscopy Systems VA Maine Healthcare System (Togus) 1.0 PURPOSE This Performance Work Statement (PWS) defines the requirements for a NEW 36-month Fair Market Value (FMV) lease of endoscopy video systems, insufflators, wireless systems, and related components for VA Maine HCS Togus. The scopes included in this leased system provide clinicians with the visualization tools required for a wide range of surgical, diagnostic, and therapeutic procedures across multiple specialties. These scopes enable: High resolution 2D, 3D, and NIR/ICG imaging to support precision in minimally invasive and open surgeries. Compatibility with existing flexible, rigid, and disposable endoscopes, ensuring continuity of clinical workflows and future expandability. Standardization across specialties, including general surgery, urology, gynecology, ENT, airway, and arthroscopy, promoting efficient cross departmental utilization. Enhanced patient safety through improved visualization, ergonomic design, and integration with digital capture, imaging platforms, and current/future EHR systems. Streamlined sterilization and processing using compatible container systems designed for various scope sizes and types. 2.0 BACKGROUND VA Maine requires modernization and continuation of video endoscopy capabilities. . 3.0 SCOPE The Contractor shall provide a NEW leased equipment solution including all equipment listed, OEM installation, configuration, training, software support, and full service maintenance. 4.0 EQUIPMENT LIST ITEM NUMBER DESCRIPTION Qty UI600 INSUFFLATOR ENDOFLATOR® +,POWER SUPPLY 100-240 VAC, 50/60 HZ 4 TZ110-KT TRANSMITTER TZ112US + RECEIVER TZ111 TZ112US + TZ111 3 9402-9 DUAL POWER BRICK HOLDER FOR 9402 STAND 3 XUSM0019 BIFURCATED POWER CORD, 15FT FOR ZEROWIRES/TM343 3 ITEM NUMBER DESCRIPTION Qty TC201US-KT IMAGE1 S CONNECT II MODULE KIT 3 TC304US CCU,MODULAR,4U-LINK,US 3 TC301US CCU,MODULAR,IMAGE1 S X-LINK,US 3 TH121 IMAGE1S 4U RUBINA, OPAL1 NIR/ICG 12 495ND LIGHT CABLE, 3.5MM X 300CM. LGTH 9.8 FT 13 KSZ-39301HCTS CONTAINER SYSTEM, CAMERA HEADS 12 TL400 Power LED RUBINA, OPAL1 NIR/ICG 3 TL005 Triple Adapter f. Light Source 3 UI500-KT1 ENDOFLATOR 50L KIT 3 WD350-KT AIDA BELLA W/SMARTSCREEN AND SWL 3 WU1333 SONY UP-DR80MD MEDICAL GRADE PRINTER 3 TM343 32" 4K UHD LED Monitor 6 XUSM0015 VIDEO CART VT, 40U 3 XUSM0007 DUAL YOKE CO2 HOSE ASSEMBLY 3 9402 UNIVERSAL VARIABLE HEIGHT MONITOR STAND 3 TC008 12G-SDI CABLE,33 FT,10M 4 INITIATE-CONFIG-0 VIDEO CONFIGURATION SERVICES FEE TIER 0 4 TC201US-KT IMAGE1 S CONNECT II MODULE KIT 1 TC304US CCU,MODULAR,4U-LINK,US 1 TC301US CCU,MODULAR,IMAGE1 S X-LINK,US 1 TL400 Power LED RUBINA, OPAL1 NIR/ICG 1 TL005 Triple Adapter f. Light Source 1 UI500-KT1 ENDOFLATOR 50L KIT 1 WU1333 SONY UP-DR80MD MEDICAL GRADE PRINTER 1 26046ARA HOPKINS RUBINA 0°, NIR/ICG, Ø 5 mm 8 26046BRA HOPKINS RUBINA 30°, NIR/ICG, Ø 5 mm 8 26003ARA HOPKINS RUBINA 0°, NIR/ICG, Ø 10 mm 8 26003BRA HOPKINS RUBINA 30°, NIR/ICG, Ø 10 mm 8 KSZ-39301BS CONTAINER SYSTEM, 2 SCOPES TO 5.5MMX35CM 6 KSZ-39301CS CONTAINER, 2 RIGID SCOPES, 10MM X 31CM 6 28731BWA HOPKINS Telescope 30°, 4 mm, 18 cm 8 28731CWA HOPKINS Telescope 70°, 4 mm, 18 cm 4 28136DS High-Flow Arthroscope Sheath 8 28136BT Obturator, semisharp 8 KSZ-39301AS CONTAINER, 2 RIGID SCOPES, 4MM X 18CM 2 28208BA HOPKINS Telescope 30°, 2.7 mm, 11 cm 2 28133DS Arthroscope Sheath 2 28133BC Obturator, blunt 2 27005AA HOPKINS Telescope 0°, 4 mm, 30 cm 2 27068DK SACHSE Urethrotome Sheath, Set 2 27068DO Obturator, for 27068D 2 27050E Working Element 2 27068CD Telescope Bridge 2 39312D TRAY, RESECTION INSTRUMENT SET 2 27005BA HOPKINS Telescope 30°, 4 mm, 30 cm 8 27005CA HOPKINS Telescope 70°, 4 mm 4 27005EA HOPKINS Telescope 120°, 4mm 4 11278VSUEK VIDEO-URETERO-RENOSCOPE FLEX XC 8 KSZ-39406AS-ZBZ CONTAINER SYSTEM, FLEX CMOS SCOPE SET 4 27010LA Uretero-Renoscope, 7 Fr., 43cm 2 39301LC TRAY, STRAIGHT EYEPIECE URETEROSCOPE 2 27026DAK Cystoscope Sheath, 19 Fr., Set 6 27026BAK Cystoscope Sheath, 22 Fr., Set 6 27026EF Catheter Deflecting Mechanism 6 27025GA Telescope Bridge 6 27072BSA Optical Biopsy Forceps 6 27502 LUER-Lock Tube Connector 12 27550A-10 Sealing Cap 2 27050SCK Resectoscope Sheath, 26 Fr., Set 6 27040SLK Resectoscope Sheath, 26 Fr., Set 6 27048CK Deflecting Obturator, 24/26 Fr. 6 27050BK Visual Obturator, for sheaths 24/26 Fr 6 UH801 Bipolar High Frequency Cord, 400 cm 8 27040EB Working Element, bipolar 6 27224 ELLIK Evacuator 6 27224A Connector with Tube, for 27224 3 UH400U-KT AUTOCON® III 400 W/ TWO-PEDAL FOOTSWITCH 2 9700AC CART FOR AUTOCON III 400 ESU 2 27770E Coagulating Electrode, 8 Fr. 6 26006M Unipolar High Frequency Cord, 300 cm 6 27092AMA HOPKINS Telescope 6° 1 27292AMA HOPKINS Telescope 6° 1 27325BA HOPKINS Telescope 30°, 3.5 mm 2 27027KLK Cystoscope Sheath, 22 Fr., Set 2 27027NL Telescope Bridge 2 27027E Catheter Deflecting Mechanism 2 27040EO Working Element, bipolar 2 27051PLK Resectoscope Sheath, 26 Fr., Set 2 27040BB Standard-Obturator 2 PV27051B SCHMIEDT Visual Obturator, 24/26 Fr. 2 26120BA HOPKINS Telescope 30°, 2.9 mm, 30 cm 4 26153EA Hysteroscope Sheath, 5 mm 3 26161VB Inner Sheath, Ø 3.8 mm 3 26159UHW Biopsy and Grasping Forceps, 5 Fr. 3 26159EHW Scissors, blunt, 5 Fr., 34 cm 3 26159BHW Biopsy Spoon Forceps, 5 Fr. 3 26159H Tenaculum Grasping Forceps, 34 cm 3 27502 LUER-Lock Tube Connector 3 39314A TRAY, BETTOCCHI HYSTEROSCOPY INSTRUMENTS 3 7230AA HOPKINS Telescope 0°, 4 mm, 18 cm 6 7230BA HOPKINS Telescope 30°, 4 mm, 18 cm 6 KSZ-39301AS-ZBZ CONTAINER SYSTEM, 2 SCOPES TO 4MMX18CM 4 12015AA HOPKINS Telescope 0°, 5.5 mm, 53 cm 2 39316A-ZBD ESOPHAGOSCOPE STERILIZATION TRAY 2 20040241US-UG USB SILICONE KEYBOARD, W/US EN CHAR SET 2 XUSM0001-UG Compact Endoscopy Cart W/ drawer, UG 2 WU1333-UG SONY UP-DR80MD MEDICAL GRADE PRINTER 2 11272VHUK-TL FLEXIBLE VIDEO CYSTO HD-VIEW, SCOPE 16 27425FG Forceps, 5 Fr., flexible, 60 cm 6 KSZ-39406AS-ZBZ CONTAINER SYSTEM, FLEX CMOS SCOPE SET 3 TH110-HN IMAGE1 S HX, CAMERA HEAD, 1080P HD, HN 4 KSZ-39301HCTS-ZBD HIGH DEF CAMERA HEAD CONTAINER 4 40160040 Stroboscopy Kit for TP101 and TP100 3 495NA-ENT LIGHT CABLE, 3.5MM X 230CM 3 XUSM0013-HN Compact Endoscopy Stand , HN 3 XUSM0012-HN PLATINUM CART FOR VIDEO INTUBATION 2 495NA-ENT LIGHT CABLE, 3.5MM X 230CM 1 KSZ-39301HCTS-ZBD HIGH DEF CAMERA HEAD CONTAINER 1 WU1333 SONY UP-DR80MD MEDICAL GRADE PRINTER 4 XUSM0003 27" 4K 12G LED MONITOR 3 5.0 REQUIREMENTS The Contractor shall deliver all new equipment within 45 days, install and configure systems, provide full service maintenance, respond to service needs, offer training, and maintain all equipment in operational condition. 6.0 PERIOD OF PERFORMANCE The NEW lease contract period of performance is 36 months from date of award. 7.0 PLACE OF PERFORMANCE VA Maine Healthcare System Togus, 1 VA Center, Augusta, ME 04330. 8.0 DELIVERABLES Installation reports, PM documentation, repair logs, training records, equipment inventory, and end of lease transition support. Records Management Language for Statement of Work (SOW): The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. Supplies/Services ITEM NUMBER DESCRIPTION CONTRACT PERIOD QUANTITY UNIT OF MEASURE 0001 MONTHLY LEASE Base 12 MO 0002 MONTHLY SCOPE SERVICE Base 12 MO 1001 MONTHLY LEASE Option 1 12 MO 1002 MONTHLY SCOPE SERVICE Option 1 12 MO 2001 MONTHLY LEASE Option 2 12 MO 2002 MONTHLY SCOPE SERVICE Option 2 12 MO The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations and certifications based on provisions that are not included in this solicitation. Examples include 52.240-90 Security Prohibitions and Exclusions Representations and Certifications, 52.242-91 Security Prohibitions and Exclusions, 52.240-92 Security Requirements, and 52.240-93 Basic Safeguarding of Covered Contractor Information Systems. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (a) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified in this solicitation. Quotes may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show (1) The solicitation number; (2) The time specified in the solicitation for receipt of quotations; (3) The name, address, and telephone number of the quoter; (4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) Acknowledgment of Quotation Amendments; (9) Quotes should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations, or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (b) Period for acceptance of Quotes. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of quotes. (1) Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due. (2) Any quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition. (3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the Request for Quote, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1) The agency s evaluation of the significant weak or deficient factors in the debriefed Offeror s offer. (2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award. (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities at www.sam.gov for unique entity identifier establishment directly to obtain one. The Quoter should indicate that it is an planning to submit a quote for a Government Request. E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ (End of Provision) FAR Number Title Date 52.216-1 TYPE OF CONTRACT (DEVIATION) NOV 2025 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS (DEVIATION) NOV 2025 52.204-7 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (DEVIATION) NOV 2025 52.214-21 DESCRIPTIVE LITERATURE APR 2002 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS NOTICE AND REPRESENTATION JUN 2020 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY NOTICE FEB 2023 (End of Addendum to 52.212-1) (End of provision) 52.212-2 Evaluation Commercial Products and Commercial Services. ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Basis for Award. The Government will award a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: Technical or Quality Past Performance Veterans Involvement Price Speed of Delivery Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) that is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified with the SBA at the time of both quotation submission and the time of award and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the SBA Small Business Search and meet federal small business size standards for the NAICS code assigned to this solicitation at the time of both quotation submission and award. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum. Speed of Delivery: The Government will evaluate Speed of Delivery based on the total number of calendar days proposed by the offeror to complete delivery of all required items. Offerors shall clearly identify their proposed delivery timeframe. The Government will compare the proposed delivery timeframes, with shorter delivery periods receiving more favorable consideration. Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services [NOV 2025] ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor. (End of Clause) C.2 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018) Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation. (End of Clause) C.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ (End of Clause) FAR Number Title Date 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (DEVIATION) NOV 2025 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (DEVIATION) NOV 2025 852.203-70 COMMERCIAL ADVERTISING MAY 2018 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (DEVIATION) JAN 2023 852.215-71 EVALUATION FACTOR COMMITMENTS OCT 2019 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (OCT 2022) (DEVIATION NOV 2025) 52.219-8 Utilization of Small Business Concerns. (JAN 2025) (DEVIATION NOV 2025) 52.222-3 Convict Labor. (JUN 2003) (DEVIATION NOV 2025) 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (MAR 2026) 52.222-35 Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025 52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) 52.222-37 Employment Reports on Veterans. (JUN 2020) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (DEC 2010) (DEVIATION NOV 2025) 52.222-50 Combating Trafficking in Persons. (NOV 2021) 52.223-23 Sustainable Products. (MAY 2024) (DEVIATION NOV 2025) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) 52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025) 52.217-4 Evaluation of Options Exercised at Time of Contract Award (JUN 1988) (DEVIATION NOV 2025) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.225-5 TRADE AGREEMENTS 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021) (End of Addendum to 52.212-4) All responses shall be sent to the Contracting POC Manasés Cabrera at manases.cabrera@va.gov. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 11/1/2026 at 4:30 PM via email. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Contracting POC Manasés Cabrera at manases.cabrera@va.gov | Combined Synopsis | 11/01/2026 |
Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 04/18/2025 Revision: 02 Description of Amendment Purpose: This amendment is issued to: (1) respond to vendor questions received regarding solicitation 36C24126Q0815 (2) revise the solicitation title. A. PWS Title Change The solicitation title is hereby changed from: " Rental and Support Services for Wheeled Loaders and Snow Removal Attachments" to: "Rental and Support Services for Wheeled Loaders w/ 3 Yard Bucket" All references to the solicitation title throughout the solicitation document are revised accordingly. All other terms, including the solicitation number (36C24126Q0815), remain unchanged. B. Responses to Vendor Questions The following questions were submitted by prospective quoters and are answered below for the benefit of all interested parties: Question 1: What is the anticipated rental start date and the estimated number of rental months? Answer: The anticipated rental start date is November 9, 2026. The rental duration is currently undetermined, as the equipment will be rented on a temporary basis until the Government's equipment is delivered. The rental period could range from one to six months, depending on the delivery timeline. Question 2: Should vendors provide a monthly rental rate or a total price based on an anticipated rental period? Answer: Vendors should provide a monthly rental rate. Question 3: The solicitation identifies CAT 926 930 wheel loaders. Would the VA consider comparable wheel loaders from other manufacturers, provided they meet or exceed the specifications outlined in the PWS? Answer: The solicitation specifies that each wheel loader must meet or exceed the requirements outlined in the Performance Work Statement (PWS). It does not require a specific manufacturer or brand. Therefore, comparable wheel loaders from other manufacturers may be considered, provided they meet or exceed all specifications and requirements identified in the PWS. Question 4: Could you clarify which snow removal attachments are required with each loader? Answer: The solicitation has been revised to specify the need for a 3-foot bucket. Question 5: Are there specific sizes or configurations the VA is requesting? Answer: All specifications are listed in Section 2.1 of the PWS. Question 6: The solicitation references both comparative evaluation and award to the technically acceptable vendor offering the lowest evaluated price. Could you clarify which evaluation approach will be used? Answer: Award will be made to the technically acceptable vendor offering the lowest evaluated price. All other terms and conditions of the solicitation remain unchanged and in full force and effect. Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04. This solicitation is set-aside for SDVOSB The associated North American Industrial Classification System (NAICS) code for this procurement is 532490, with a small business size standard of $44 Million. The FSC/PSC is W099. The VA Maine Healthcare System Togus located at 1 VA Center, is seeking a qualified vendor to provide Annual Backflow Inspection and Repair at the Togus Medical Center. All interested companies shall provide quotations for the following: Supplies/Services ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT  0001 Rental and Support Services for two (2) Wheeled Loaders and Snow Removal Attachments  1  MTH      GRAND TOTAL:  Performance Work Statement (PWS) Title: Rental and Support Services for Wheeled Loaders and Snow Removal Attachments Location: VA Maine Healthcare System Togus VAMC Campus Period of Performance: Month to Month Rental 1.0 Scope The contractor shall provide two (2) wheeled loaders for use at the Togus VAMC campus. The equipment will be used to push and remove snow from parking lots during the winter season. The contractor shall also provide full-service support, including preventive maintenance (PM), repairs, and replacement equipment as needed. 2.0 Equipment Requirements 2.1 Loaders Each loader must meet or exceed the following specifications: Model: CAT 926 CAT 930 Wheeled Loader 27,972 to 31,124lbs Bucket: 3 yard bucket featuring a Fusion coupler Engine: 160 170 hp, Tier 4 Final, turbocharged, 6-cylinder, water-cooled Transmission: Power shift, 4-speed forward/reverse or electronically controlled, hydrostatic continuously variable transmission (CVT) Drive System: Four-wheel drive, wet axle Hydraulics: Load-sensing piston pump, joystick control Cab: ROPS/FOPS certified, heated seat, AC, rear-view camera, LCD panel Tires: 4 liquid-filled tires per loader for added weight 3.0 Performance Requirements 3.1 Delivery and Pickup Contractor shall deliver all equipment to the Togus VAMC campus. Customer will provide 15 days notice for pickup. Pickup shall occur no later than 15 days from date of customer notice. Delivery and pickup charges shall be itemized in the quote and included in the total contract value. 3.2 Service and Support Requirements The contractor shall provide comprehensive service and support for the duration of the rental period. The following requirements apply: Requirement Details 24/7 Service and Support Required. Contractor must provide 24/7 availability for service calls and breakdowns. Repair Responsibility All repairs shall be performed by the rental vendor or their authorized service provider. OEM involvement is optional and at the vendor s discretion. Repair Timeline Repairs must be initiated within 24 hours of notification. If repair cannot be completed within 24 hours, a replacement loader must be delivered at no additional cost. Repair Costs All repair costs are included in the rental agreement. No additional charges shall be incurred by the Government. Breakdown Handling Contractor must provide on-site repairs or replacements within 24 hours of reported failure. Preventive Maintenance (PM) Annual and as-needed PM shall be performed by the rental vendor. PM includes inspection, fluid/filter changes, lubrication, and functional testing. PM must be scheduled between the hours of 7am-3:30pm Monday Friday, excluding Holidays, to avoid disruption of snow removal operations. Covered Services All repairs, PM, replacement parts, and labor are included in the rental cost. Separately Paid Services None. All services must be included in the base rental agreement. 4.0 Government Responsibilities Provide access to the equipment storage area to conduct repairs. Notify contractor immediately upon equipment failure or service need. Ensure equipment is used in accordance with manufacturer guidelines. Provide 15 days notice for equipment pick-up 5.0 V.A. Requirements All communication will include 402-26-049P in the subject/header. Any/all service providers reporting to station shall first report to B202 (engineering) and sign in documenting arrival on station; check in with one of the POCs listed on this contract. Once provider effort has concluded provider will return to B202 to sign out and speak with the POC prior to departing the station. All vendors shall obtain a security badge and display the badge while working on station. Service provider s employees shall not enter the facilities without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the facilities. Service providers are required to have a badge request form filled out for all personnel (employees, sub-service providers, consultants, inspectors, etc.) who will be on-station. Service provider will bring completed request forms to the project COR for signature. Service provider will then take signed badge requests to the VAME police department for processing at least one (1) week prior to arrival of personnel on station. Service provider shall arrange with the police department for a time to return to pick up temporary badges. Any employee who will perform work on station for longer than six months is required to be issued a flash badge. For any employee requiring a flash badge, the Service provider will need to bring the badge request form (with police department approval) back to the COR. The COR will arrange to have employee sponsored in the system. Employee will be notified via e-mail once they are in the system. Employee will then need to arrange a time to complete finger printing and visit the VAME PIV office to be issued their flash badge. No personnel are allowed to perform any work on station before being issued a badge. No personnel are allowed to perform work on station if their badge is expired No photography of VA premises is allowed without written permission of the contracting officer. Patients and staff are not to be photographed at any time. Per VA Directive 1085, smoking, vaping and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Service provider and their employees. All employees of the service provider shall comply with VA security management program and obtain permission of the VA police, be identified by service and employer, and restricted from unauthorized access. VA reserves the right to close down or shut down the facilities and order Service provider s employees off the premises in the event of a national emergency. The Service provider may return to the site only with the written approval of the contracting officer. Prior to commencing work onsite, and each year thereafter, all Service providers and their provider personnel shall provide proof of receipt of seasonal influenza vaccination in compliance with VHA Direction 1013. Prior to commencing work onsite, all Service providers and provider personnel shall provide proof of receipt of required COVID vaccinations and boosters in compliance with current VHA Directives. Prior to commencing work onsite, all Service providers and provider personal shall provide proof of receipt of required Tuberculosis testing in compliance with VHA Directive 1131(5), dated June 4th, 2021 Parking for Service provider and its employees shall be in designated areas only. Service provider to coordinate with Contracting Officer s Representative. Parking shall be first-come first-serve. The Service provider shall confine all operations (including storage of materials) on government premises to areas authorized or approved by the contracting officer. The Service provider shall hold and save the government, its officers, and agents, free and harmless from liability of any nature occasioned by the Service provider's performance. Working space and space available for storing materials shall be as determined by the COR. Workers are subject to rules of Medical Center applicable to their conduct. Execute work in such a manner as to interfere as little as possible with work being done by others. COR Authority: In no event is the COR empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed written modification. The types of actions within the purview of the COR s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify the Contracting Officer of any deficiencies observed. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of award setting forth in full the responsibilities and limitations of the COR. Confidentiality and Nondisclosure: Acceptance of contract award shall constitute agreement by the Contractor and any of its Subcontractors authorized under this Contract that: The preliminary and final deliverables and all associated papers, results, electronic files, and other material deemed relevant by the Government which have been generated by the Contractor in the performance of this contract are the exclusive property of the U.S. Government and shall be submitted to the Contracting Officer at the conclusion of the contract. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this Contract. There shall be no information released by the Contractor. Any request for information relating to this contract presented to the Contractor or any of its Subcontractors shall be submitted to the Contracting Officer for response. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the Contracting Officer. 6.0 Records Management Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of  any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. Training.  All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. 7.0 Points of Contact VA Contact: Matthew Goodie, VA Maine Healthcare Phone: (207) 623-8411 Ext. 6157 Email: Matthew.Goodie@va.gov Place of Performance All work shall be performed at: VA Maine Healthcare System 1 VA Center Augusta, ME 04330 The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).] The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Nov 2023) FAR 852.219-73 - VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses. FAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction FAR 52.217 9 Option to Extend the Term of the Contract FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) (DEVIATION). The following clauses are applicable: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note), 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328), 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C. 6101 note), 52.219-28, 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-26, Equal Opportunity (SEP 2016), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021), 52.222-41, Service Contract Labor Standards (AUG 2018), All quoters shall submit the following: (1) A Firm Fixed Price Quote which shall be received on or before the date and time specified in Section (xv) of this solicitation. (2) A completely filled and signed Limitation of Subcontracting in accordance with VAAR 852.219-75. (3) A technical capability statement or descriptive literature demonstrating the ability to meet the requirements of the Statement of Work. (4) Certifications in accordance with section 7.1 Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is October 29, 2026, at 9:00 AM EST. Questions received after this date and time will not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. All quotes shall be sent to Kenya.Mitchell1@va.gov To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than November 02, 2026 by 5:00 PM EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Kenya.Mitchell1@va.gov The following are the decision factors: ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: Technical Past Performance Price Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Price: The Government will evaluate the price by adding the total of all line-item prices (End of Provision) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits an quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition (1) Is set aside for small business and has a value above the simplified acquisition threshold; (2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value. (b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified in this solicitation. Quotes may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show (1) The solicitation number. (2) The time specified in the solicitation for receipt of quotations; (3) The name, address, and telephone number of the quoter; (4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Quotation Amendments; (10) Past performance information will not be considered in simplified acquisition procurements. (11) Quotes should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations, or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of Quotes. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during preaward testing. (e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately. (f) Late submissions, modifications, revisions, and withdrawals of quotes. (1) Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due. (2) Any quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition. (3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the Request for Quote, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public s best interest. In addition, the Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest quoted price. (h) Multiple awards. The Government may accept issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the quotation, offers may not be submitted for quantities less than those specified in the RFQ. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quote. (i) Availability of requirements documents cited in the solicitation. (1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101 29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision. (2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil. (3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by (i) Using the ASSIST feedback module ( https://assist.dla.mil/ feedback); or (ii) Contacting the Defense Standardization Program Office by telephone at 571 767 6688 or email at assisthelp@dla.mil. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Unique entity identifier.(Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the Request for Quote (RFQ) requires the Contractor to be registered in the System for Award Management (SAM).) The quoter shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Quoter's name and address. The Quoter also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Quoter does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Quoter should indicate that it is an planning to submit a quote for a Government Request for Quote (RFQ) when contacting the entity designated at www.sam.gov for establishing the unique entity identifier. (k) [Reserved] (l) Notification. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). (End of provision) | Combined Synopsis | 11/03/2026 |
BED AND MATTRESS RENTAL | Awarded | Open |
This is a combined synopsis and solcitation for the Overton Brooks VAMC. A mobile CT scanner and technicians is required at the Longview TX Community Based Outpatient Clinic. Please see the attached document that includes the Performance Work Statement. The solicitation is set aside 100% for SDVOSB concerns. SDVOSB offerors must ensure they complete the Limitations on Subcontract certification to be considered for award. | Combined Synopsis | 11/16/2026 |
E.5 POLICY UPDATE System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. | Solicitation | 11/13/2026 |
Additional Details
Solicitation Number
36C24127Q0039
Archive Date
Jan 2, 2027
Office Address
TOGUS, ME, 04330