AUTOMATED PUMPDOWN AND VENTING SYSTEM FOR VACUUM FILM DEPOSITION CHAMBER

Round 1 - Questions and Answers

11/05/2025

Please see attached PDF with round 1 questions and answers for review.

--------------------------------------------------------------------------------------------------------------------------------------------------------------------------AMENDMENT 1

10/29/2025

Amendment 1 extends the due dates for Questions and Quote submissions.

CRITICAL DATES
Questions Due Date: Tuesday, November 04, 2025, at 4:00 PM EST
Quote Due Date:  Friday, November 14, 2025, at 4:00 PM EST

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Hello - 

Brookhaven Science Associates, LLC (BSA) operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE) solicits your quote for an automated pumpdown and venting system for vacuum film deposition chamber to be utilized within the United States. Requirements for this solicitation are outlined in the attached RFQ Document.

Quote package shall include the below:
Price Quote:
1. The Offeror shall complete and return the attached Enclosure C. Quotation Pricing Sheet. Pricing shall remain firm for sixty (60) days to allow time for review, selection, and Award. Prices shall be quoted in U.S. Dollars.
2. This requirement is subject to FAR Part 25, Buy American Act. Please provide the place of manufacturer on the Enclosure C. Quotation Pricing Sheet.
3. The Offeror shall provide the requested information for listed Qualifiers as detailed in section 3.1 of RFQ Document.
4. Freight terms quoted shall be FOB Destination, Freight Prepaid (Domestic), DAP (International) as detailed on Page 1 of RFQ Document.
Other Submittals:
1. SAM Unique Entity Identification (UEI) Number within attached Enclosure C. Quotation Pricing Sheet, as well as affirm Representations and Certifications and size status are accurate and up to date in SAM. * Foreign Offerors are not required to be registered in SAM; however, must fill out the attached Enclosure B. AMS-Form-050 (Annual Representations and Certifications) if they are not.
2. The attached Enclosure B. AMS-Form-050 (Annual Representations and Certifications) is only required for Offerors that are not currently active and registered in SAM. A current copy (less than 12 months prior to the date of solicitation) of Enclosure B. AMS-Form-050 (Annual Representations and Certifications) must be on file with BSA’s Procurement and Property Management (PPM) Division before an Award can be placed.
3. The successful Offeror will be required to complete new vendor forms, if applicable.

CRITICAL DATES
Questions Due Date: Tuesday, October 21, 2025, at 4:00 PM EST
Quote Due Date:  Friday, October 31, 2025, at 4:00 PM EST

Anticipated Delivery Date: 30 weeks ARO

Anticipated Acceptance Testing: 40 weeks ARO

Any questions concerning this RFQ must be addressed in writing (via email) to myself.

BSA looks forward to your participation and quote.

Thank you!