Service Agreement

NON-COMPETITIVE
COMBINED SYNOPSIS / SOLICITATION

Title:   NIA seeks to acquire a maintenance agreement on our 120 kV Transmission Electron Microscope (TEM), L120C G2.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is  This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a firm fixed-price award to the responsible offeror whose proposal represents the best value to the Government.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (insert current circular number and date).

(iv) The associated NAICS code is 811210 and the small business size standard 34.0 million.

This requirement is not set aside for small business.

(v) Description of Requirement:
NIA seeks to acquire a maintenance agreement on our 120 kV Transmission Electron Microscope (TEM), L120C G2. We use this instrument to perform studies on cellular and tissue processes involving healthy aging and diseases that are often associated with aging. Such studies require imaging: cellular interactions, sub-organelle features, and molecular complexes at sub-nanometer resolution.TEM analyses will involve collecting projection images and tilted image series. The tilted image series must be collected in a highly automated fashion with fully integrated software that communicates both with the microscope automated functions and the camera functions for maximum efficiency. These automated software packages including the operating software can be updated only by the TEM manufacturer to prevent software incompatibilities and interrupted research. Proprietary software and replacement parts are specific to this instrument and must be serviced/replaced/conditioned by the manufacturer to maintain instrument at full performance with the minimum of downtime and cost to mission goals.Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work. 

(vi) Delivery Location:
Department of Health and Human Services (HHS)

National Institutes of Health (NIH)

National Institute on Aging

Project Officer Name: Click here to enter text.

Mailing Address:        3001 S. Hanover St, 5th Floor, Baltimore, MD 21225

E-mail Address:          Click here to enter text.

Telephone Number:    Click here to enter text.

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any additional instructions as required.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) A written notice of award or acceptance of an offer, issued to the successful offeror within the time specified in the offer, shall result in a binding contract without further action by either party.
The Government reserves the right to accept any offer (or part of an offer) before the expiration date, whether or not discussions are conducted, unless a written notice of withdrawal is received prior to award. Add additional evaluation criteria as required.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None.

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

(xiv) Submission Requirements:
Responses must include sufficient information to demonstrate the respondent’s capability to provide the required product or service. Price quotations shall include, at a minimum: unit price, list price, shipping and handling costs, delivery timeframe after award, delivery terms, prompt payment discount terms, F.O.B. point destination, product or catalog numbers, product descriptions, and any other relevant information.

Evaluation factors may include, but are not limited to: past performance, technical capability, special features, trade-in considerations, expected lifecycle, warranty, maintenance availability, and environmental or energy efficiency considerations.

Respondents claiming to be manufacturers or authorized resellers of a specified brand-name product must provide:
(a) Product, catalog, model, and/or part number(s);
(b) Product description;
(c) Documentation demonstrating that the offered item meets all required salient characteristics;
(d) Quantity;
(e) Estimated price or cost;
(f) Shipping, handling, and/or installation charges; and
(g) Delivery timeframe after receipt of order.

Responses must also include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by Nov 15th, 2026 at 0900 ED and must reference solicitation number (insert number). Responses may be submitted electronically to calvin.robinson@nih.gov.

Point of Contact:

Calvin Robinson

Contract Specialist

Office of Logistics and Acquisition Operations (OLAO)

NIH Office of Acquisition and Logistics Management (OALM)

National Institutes of Health

903 south 4th street

Hamilton, MT 59840