RFQ Light digital production black and white & color copiers/duplicating machines to support both FLETC's business and training requirements.

Objective-The Mission and Readiness Support Directorate (MRSD), Student Services Division,(SSD), Publishing Services Branch (PUB) supports the Federal Law Enforcement Training Centers (FLETC's) mission by providing reliable, maintainable, accessible, and secure light digital production black and white & color copiers/duplicating machines to support both FLETC's business and training requirements for all Training Delivery Points (TDP) & its partner organizations. RFQ Response - FLETC is seeking quotes to furnish all labor, equipment, materials and transportation necessary to provide leased copiers systems and full-service support. This includes delivery, installation, configuration, operator training, preventive maintenance repair services, service calls, consumables including staples, (except copying paper) and end of term tear down/ removal. Attached is the Performance Work Statement (PWS). Submissions should include a quote with pricing provided for each CLIN, retailer authorization statement (if applicable), and proposed timeline of implementation. (The PWS requires a specific date for installation that must be met). Submission of a quote does not constitute a commitment on behalf of the Government. Pricing should include all requirements and should list any assumptions. No assumptions will be made on by the Governement regarding addtional costs.  

RFQ Response Instructions -Only electronic submissions will be accepted. Electronic files larger than 10 MB shall be broken down into multiple files with no one file exceeding 10 MB. Each electronic submission shall include:
1. The RFQ title in the subject line
2. The maximum number of pages per submission shall be limited to Ten (10) pages excluding title page, table of contents, company information page and reference materials, if attached.
3. All content must be provided in Microsoft Word or PDF format.
4. The company information page shall include the following information:
- Company Name
- Socio-economic status
- DUNS number, UEI number, and CAGE code
- Point-of-Contact information for technical questions
- Point-of-Contact information for contractual questions
- Federal Contract(s) available for use (NASA SEWP, GSA, ETC...)

Selection Criteria - The criteria for Selection is based on Price. No other criteria will be considered. Quotes that fail to provide full pricing for each CLIN or a proposed timeline that fits FLETC's hard stop date, may not be considered for award. The Government has no obligation to answer questions past September 7, 2026, consider quotes recieved after September 14, 2026, verify incomplete quotes, or verify quoted information or specifications. Quote may be submitted at any time prior to the closing date and time. The Government may consider mulitple quotes recived from an offerer; however, for purpose of evaluation, the Governement will consider only the quote most recently recieved prior to the solicitation closing date and time. 

Questions and responses on this RFQ must be sent via email to the following:

Jimmy Dolloff, Contracting Officer – jimmy.dolloff@fletc.dhs.gov

De'Shawn A Brown, Printing Services specialist (SME)- deshawn.a.brown@fletc.dhs.gov

Questions must be submitted by 12:00 PM EDT, September 7, 2026. Include the RFQ title in the subject line of your email
when submitting questions.

Responses to this RFQ must be sent via email to the email address above no later than 12:00PM EDT, September 14, 2026.

Q&A responses and PWS will show revision numbers and only the current version will be posted. RFQ response dated extended to allow for clarification of requirement.