Notice ID: 5bcece38a1a94005be3609cca96afaf4Solicitation
Replace HVAC Units, USCG Station Hatteras Inlet, NC
Archived on September 12, 2026. Solicitation posted by HOMELAND SECURITY, DEPARTMENT OF (US COAST GUARD) on August 10, 2026. Solicitation 70Z08126QELIZ0022.
NAICS 238220 (Plumbing, Heating, and Air-Conditioning Contractors). Set-aside: Small Business Set Aside - Total. Place of performance: Hatteras, North Carolina. Original response deadline: . Full description on SAM.gov.
Description
Contractor shall provide all labor, supervision, equipment, and material necessary to replace the existing HVAC equipment at USCG Station Hatteras Inlet. See attached Statement of Work. This procurement is 100% set-aside for Small Businesses using NAICS code of 238220 and size standard of $19,000,000. The Government contemplates award of a Firm-Fixed Price contract resulting from this solicitation. See 52.212-2 for evaluation criteria. All quotes must be submitted by NOON Eastern Time on August 28, 2026 via email to Frank.M.Powers@uscg.mil. Ensure blocks 14 (Include UEI) through 20c of the SF 1442 and pricing are completed before emailing. Questions about this solicitation must be submitted in writing to the Contracting Specialist at the email address listed above, no later than NOON August 21. An amendment may be posted to clear up any ambiguities and answer all questions at one time. No oral questions will be accepted. All potential quoters are strongly encouraged to visit the site to field verify any/all quantities before submitting quotes. A site visit will be held on August 19 at 10:00 AM at Station Hatteras Inlet, 59248 Coast Guard Rd, Hatteras, NC. Interested parties must arrange site visits with CWO Chris Gramza via email Christina.A.Gramza@uscg.mil a minimum of three (3) days in advance. All visitors must complete a visitor access request form in accordance with Base security policy and present a valid Real ID or Passport as a method of identification. Full name, date of birth, and last 4 of SSN must also be provided. Visitors with a valid Military ID or RAPIDGate pass will not be required to complete the access form.
Overview
Agency:
Department of Homeland SecurityUS COAST GUARD
Office:BASE ELIZABETH CITY(00081)
Posted:August 10, 2026
NAICS:238220: Plumbing, Heating, and Air-Conditioning Contractors
Last Updated:Sep 12, 2026
PSC:Z: MAINT, REPAIR, ALTER REAL PROPERTY
Response Deadline:
Set-Aside:Small Business Set Aside - Total
Type:Solicitation
Place of Performance:59248 Coast Guard Rd, Hatteras, North Carolina, 27943
Award Overview
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Contacts
Contracting Officer
Primary Contact
POWERS, Mr. FRANK M
Documents
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Showing 10 of 10 items
Document | Source | Agency | Posted Date | File Size | Actions | |
|---|---|---|---|---|---|---|
| Solicitation | US COAST GUARD | Aug 10, 2026 | 194.84 KB | |||
| Solicitation | US COAST GUARD | Aug 10, 2026 | 185.32 KB | |||
| Solicitation | US COAST GUARD | Aug 10, 2026 | 177.25 KB | |||
| Solicitation | US COAST GUARD | Aug 10, 2026 | 700.13 KB | |||
| Solicitation | US COAST GUARD | Aug 10, 2026 | 132.03 KB | |||
| Solicitation | US COAST GUARD | Aug 10, 2026 | 283.58 KB | |||
| Solicitation | US COAST GUARD | Aug 10, 2026 | 400.37 KB | |||
| Solicitation | US COAST GUARD | Aug 10, 2026 | 428.13 KB | |||
| Solicitation | US COAST GUARD | Aug 10, 2026 | 1.35 MB | |||
| Solicitation | US COAST GUARD | Aug 10, 2026 | 274.42 KB |
Lifecycle
Solicitation:
70Z08126QELIZ0022- Solicitation
Award typically follows within 30–90 days after the response deadline. (estimate)
- SolicitationCurrentAug 10, 2026
Replace HVAC Units, USCG Station Hatteras Inlet, NC
Similar Opportunities
Title | Phase | Agency | NAICS | Set Aside | Posted | Deadline | Location |
|---|---|---|---|---|---|---|---|
| Awarded | 238220 | Total Small Business Set-Aside | 09/29/2026 | Open | Cherry Point, NC | ||
The Department of Veterans Affairs will be soliciting vendors for HEPA ECM fan replacement and installation for the Asheville VA Medical Center located in Asheville, NC. This will be performed in accordance with the Statement of Work included in the solicitation. A Request for Quotation will be issued on or about 13 August 2026. The Period of Performance is for Six Months. This is a Small Business Set-aside. The applicable North American Industry Classification System (NAICS) Code is 238220 Plumbing, Heating, and Air-Conditioning Contractors, the Size Standard is $19 Million, and the Product Service (PSC) Code is 4140 - Fans, Air Circulators, and Blower Equipment. Contractors interested in providing this service should monitor Contract Opportunities for the solicitation # 36C24626Q0933. Point of Contact: Emily Donahue - Emily.Donahue@va.gov | Pre-Solicitation | 238220 | Total Small Business Set-Aside | 08/13/2026 | 08/20/2026 | Asheville, NC | |
| Solicitation | 238220 | Service-Disabled Veteran-Owned Small Business Set-Aside | 09/02/2026 | 09/09/2026 | Salisbury, NC | ||
Subject: Statement of Work: Install Chill Water Lines to Hospice and Audiology Location: Campus Project #: 659-24-203 Date: 26 February 2026 STATEMENT OF WORK Mechanical General: The project involves providing chilled Water from Building 31 primary chiller to serve Buildings 42 and 43. This project should be completed in 365 days and include a 1-year warranty on all items. Background Information: Building 42 and Building 43 are on separate systems, the VA wants them on the same system as Building 31. SCOPE OF WORK: Provide chilled water from the building 31 primary chiller to serve Buildings 42 and 43, bypassing the existing chillers in 42 and 43 during normal operation. Normal Operation (Primary from Building 31) Building 42 and Building 43 are served directly from building 31 chilled-water plant. The existing chillers for 42 and 43 are isolated and not in use. Valves and actuators shall be connected to the Building Management System (BMS) and automatically controlled for mode selection. Bypass Mode (Local Chillers in Service) Building 42: The existing chiller serves the 2" chilled-water line supplying Audiology. Glycol shall be replenished through the pot feeder. Building 43: The existing chiller serves the 3" chilled-water line supplying the building. Glycol shall be replenished through the pot feeder. New Work / Modifications Install additional pumps in Building 42 to serve the 2" chilled-water line to Audiology. Run new 4" chilled-water supply and return lines from Building 31 to Building 43. Provide emergency backup chilled-water access: Building 42: Quick-connect ports. Building 43: Bolted flange connection. All new valves and actuators shall be BMS-integrated for automatic operation and remote monitoring. Contractor Trades: Division 01 General Requirements Rig, hoist, and place pumps, long pipe runs, and large valves especially for elevated or exterior segments. Develop and execute functional performance tests for both modes, including BMS sequences, alarms, failover, and remote monitoring. Produce pre-functional checklists, FPT scripts, deficiency logs, and final Cx report. Implement Infection Control Risk Assessment (ICRA) measures near Audiology and any patient-care areas: barriers, negative air, dust control, HEPA, clean paths. Noise/vibration management during coring and pump installation; off-hours work planning if needed. Maintain life safety (egress, fire alarm impairments) and hot work permits. Mechanical/Electrical permits, right-of-way if exterior work crosses public domain, and VA safety protocols. Badging and security clearances for contractors working on campus. Division 2: Existing Conditions Hazardous materials handling for penetrations in older construction (asbestos/lead). Perform pre-work survey and abate if found. Preconstruction survey of pipe routing; locates for existing utilities; as-builts for final turnover. Division 03 -Concrete Install housekeeping pads for pumps or associated equipment in Bldg. 42. Perform core drilling, sleeves, and wall/floor penetrations; patch and restore finishes. Division 23: HVAC Install new 4" chilled-water supply and return from Building 31 to Building 43 (routing, piping, valves, bolted flange connection at Bldg. 43). Add pumps in Building 42 to serve the 2" CHW line to Audiology (set pumps, suction/discharge fittings, check valves, balancing valves). Install quick-connect ports at Building 42 and bolted flange at Building 43 for emergency backup CHW access. Provide/replace valves and actuators; isolate existing chillers in 42 and 43 for normal operation; configure bypass tie-ins. Hot work (welding/brazing), threaded/flanged connections, equipment anchorage, and system rinsing/flush. Integrate valves and actuators into BMS for automatic mode selection (Normal vs. Bypass). Provide points list, sequences of operation, graphics, and alarm/notification setup. Program interlocks between Building 31 plant and local chillers; ensure remote monitoring visibility. Coordinate network connectivity to VA systems (per IT/security requirements). Insulate new and modified CHW piping, valves, and fittings; provide condensation control and energy code compliance. Apply pipe identification (color bands, flow arrows) and valve tags. Hydronic balancing of flows for both Normal Operation (from Bldg. 31) and Bypass Mode (local chillers). Verify T, pump head/curve alignment, and distribution performance to Audiology and Bldg. 43 loads. Provide glycol supply and concentration management (both buildings use pot feeders in Bypass Mode). Test inhibitor levels, pH, and conductivity; provide documentation and labels for glycol concentration. Touch-up coatings on exposed piping and supports; ASME A13.1 compliant pipe marking and valve tags. Division 26: Electrical Provide power to new pumps, actuators, and any control panels (breakers, disconnects, conduit, wiring). Install VFDs (if specified/required for pump control), control power transformers as needed. Bond/ground all new mechanical equipment and supports; label circuits. Division 27: Communications Run and terminate BMS cabling (twisted pair, network, I/O), install field panels, power supplies for actuators. Support the controls contractor with panel mounting, device terminations, and point-to-point checkout. Division 31 - Earthwork Trenching or directional boring, routing, backfill, and site restoration (hardscape/landscape). Coordinate utility locating (public + private locates) and storm/sanitary separation clearances. Division 32 Exterior Improvements Coordinate erosion & sediment control, site concrete/flatwork restoration: asphalt cut & patch; pavement markings. List of Deliverables: 1. Project Administration Deliverables Project Schedule (Preliminary + Baseline CPM) Phasing Plan (if applicable) Site Logistics / Staging Plan Contractor s Quality Control (CQC) Plan Accident Prevention Plan (APP) Activity Hazard Analyses (AHAs) Infection Control Risk Assessment (ICRA)/PCRA coordination documentation Emergency Response Plan Daily Reports 2. Submittals (01 33 23) Submittal Register (RFI/Submittal log) Product Data for all mechanical/electrical components Shop Drawings (piping layout, hangers, valves, insulation, electrical routing, controls) Samples (insulation, labeling, coatings if any) Certifications (welders, equipment, materials) O&M Manuals (Mechanical, Electrical, Controls) Training Materials (videos, agendas, attendance logs) 3. Safety Deliverables (01 35 26) Safety Orientation Documentation Hot Work Permits Fire Watch Logs Daily Safety Inspection Reports TB Testing Records (as required by VA) 4. Quality Control Deliverables (01 45 00) Preparatory Meeting Minutes Initial Phase Meeting Minutes Follow up QC Inspection Reports Testing Reports (pressure test, chemical cleaning, flushing, electrical testing, TAB reports) Deficiency/Punch list Logs 5. Environmental Controls Deliverables (01 57 19) Erosion and Sediment Control Plan Wastewater/Dewatering Plan Noise/Dust Control Measures 6. Waste Management Deliverables (01 74 19) Construction Waste Management Plan Waste Diversion Reports (monthly or final) 7. Division 23 Mechanical Deliverables Hydronic Piping Shop Drawings Valve & Equipment Schedules Pump Submittals (curves, motor data, VFD data) Insulation Submittals Water Treatment Plan & Reports Test, Flush, and Chemical Cleaning Reports TAB Report (Final) 8. Division 26 Electrical Deliverables Panel Schedules One Line Diagrams Conductor/Conduit Shop Drawings Grounding/Bonding Submittals Motor/Starter/VFD Submittals Electrical Testing Results (megger, torque logs, breaker verification) 9. Division 27 Communications / Controls Deliverables DDC Sequences of Operation DDC Shop Drawings & Network Architecture Controls Point to Point Checkout Sheets BACnet/IP Integration Documentation Graphics Screens (ECC) Controls Acceptance Test 10. Closeout Deliverables As Built Drawings (redlines + final CAD/PDF) Final O&M Manuals (Mechanical, Electrical, Controls) Warranty Certificates Training Records & Materials Final Cleaning & Turnover Sheets Punch list Completion Certificate Required Meetings: 1. Pre Construction Meeting (Mandatory) Held after award but before mobilization. Includes: Review of schedule Submittal register Safety plan QC plan Phasing and site logistics (Referenced broadly across Div 01 requirements.) 2. Pre Activity / Preparatory Meetings (QC Required) Required before each major work activity begins. Examples: Excavation CHW piping installation Pump installation Electrical work DDC controls Insulation Testing & TAB (Required by 01 45 00 Quality Control.) 3. Initial and Follow Up QC Meetings For each definable feature of work: Initial: Review workmanship standards and inspection criteria Follow up: Ensures corrective actions are closed (Required by 01 45 00) 4. Weekly Progress Meetings Typically held with: COR Project Manager Safety Officer CQC Manager Trades/Prime Contractor Agenda includes schedule, submittals, RFIs, safety, and progress. (Implied by Div 01 administrative requirements.) 5. Safety Meetings Required by 01 35 26 Safety Requirements. Includes: Daily safety briefs (toolbox talks) Incident reporting review Activity Hazard Analysis reviews Fire watch and hot work coordination 6. Environmental / Waste Management Coordination If erosion control or waste diversion tasks trigger compliance updates: E&S compliance checks Waste management plan reviews (From 01 57 19 and 01 74 19.) 7. Controls & Commissioning Meetings Required for DDC and system turnover: Controls integration coordination ECC graphics review Pre functional testing meeting Functional testing/commissioning meeting (Driven by Div 23 & Div 26 controls requirements.) 8. Substantial Completion / Punch list Meeting Walkthrough with COR, A/E, and contractor Tracking and resolution of deficiencies (Mandated in Div 01 closeout procedures.) 9. Final Completion Meeting Final inspections Acceptance of deliverables (as builts, O&M manuals, training records) Contract closeout (From Div 01 closeout requirements.) Travel: 1. Contractor Project Manager / Superintendent These roles must be physically present for: Pre construction meeting Preparatory meetings Weekly progress meetings Inspections, site walkthroughs Substantial & final completion YES regular trips to the Salisbury VAMC campus are required. 2. Safety Officer (SSHO) Spec 01 35 26 requires daily safety oversight. Depending on contract structure: Full time on site (common for VA projects) or Regular, recurring on site presence YES on site presence required. 3. Quality Control Manager (CQC) Spec 01 45 00 requires the CQC Manager to attend: Preparatory meetings Initial + follow up inspections Testing (flushing, pressure test, balancing) YES periodic onsite travel required. 4. Specialty Technicians / Commissioning / Controls Typically: Pump technician (factory startup) TAB technician DDC controls programmer These may be traveling vendor reps depending on who is hired. YES travel required if vendors are coming from off site. 5. Office Only Personnel Document control, estimators, accounting, schedulers: No required travel. Special Instructions: 1. Compliance With VA Safety Requirements Contractor must comply fully with 01 35 26 Safety Requirements, including: Accident Prevention Plan (APP) approval before work begins Daily Activity Hazard Analyses (AHAs) Daily safety inspections Hot work permit requirements Fire watch assignments when required TB screening requirements for personnel 2. Quality Control (CQC) Procedures Per 01 45 00, the contractor shall: Provide a qualified CQC Manager Hold preparatory, initial, and follow up QC meetings for each definable feature of work Maintain QC logs daily Submit all testing documentation (pressure tests, chemical cleaning, flushing, TAB, electrical testing) 3. Submittal and Documentation Requirements According to 01 33 23, special attention must be given to: Creation and maintenance of a Submittal Register Timely shop drawing and product data submission Equipment schedules (pumps, valves, motors, controls) Final O&M manuals and training documentation As built drawings (redlines required daily) 4. Environmental and Site Protection Requirements From 01 57 19 Environmental Controls: Maintain erosion and sediment controls at all times Control dust, debris, and noise during excavation and saw cutting Protect existing utilities, structures, and vegetation 5. Construction Waste Management Per 01 74 19, contractor must: Provide a Waste Management Plan Document diversion of recyclables Properly dispose of demo waste and piping insulation 6. Site Access and Coordination All work must be coordinated with VA facilities to maintain operations. Work in active clinical areas requires advance notice and may require off hours scheduling. (Supported by VA General Requirements.) 7. Protection of Existing Utilities Per site survey requirements in 02 21 13, the contractor must: Verify underground and above ground utility locations Use GPR/locates before excavation Prevent disruption of medical services 8. Required Testing & Commissioning Activities Pressure test all chilled water piping Chemical cleaning, flushing, water treatment verification TAB (Test, Adjust, Balance) for hydronic system (23 05 93) Controls point to point checkout (Div 23/27) 9. Delivery, Storage, and Protection of Equipment Protect mechanical equipment and materials from weather Store DDC controls and electrical components in conditioned environments (Division 01 handling requirements) 10. Coordination With Other Trades Electrical and controls work must be coordinated with mechanical piping installation Pump alignment and VFD integration require sequencing with mechanical and electrical crews (Supported across Divisions 23 & 26.) End Statement of Work Estimated construction magnitude is between $2,000,000 and $5,000,000. NAICS Code 238220 Size Standard Table: $19 Million This solicitation is anticipated to be a Total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside. In accordance with Public Law 109-461 and VAAR 819.7003 (b), offerors must be registered and certified in the SBA Certification database (https://search.certifications.sba.gov/) as a SDVOSB. Only offers from certified SDVOSBs in the SBA database at the time of offer shall be deemed eligible for award. Network Contracting Office 6 (NCO 6) intends to issue a Invitation for Bids (IFB) and award a single, firm fixed-price contract. Solicitation material will be available on/about August 5, 2026. Any specifications, drawings and amendments will be posted on the System for Award Management (SAM) Contract Opportunities website (https://sam.gov/opportunities). The Contract Opportunities website is the only official location to obtain solicitation information and documents. Offers will be due approximately 30 days after issuance of the solicitation. Only one (1) site visit will be scheduled. Location and point(s) of contact for the site visit will be identified in the solicitation. This notice is for informational purposes only and is not a request for quotation. The Government is not obligated to issue a solicitation as a result of this notice. No other information is available until issuance of the solicitation. No offerors list is maintained. All interested vendors should register on SAM.gov. Interested offerors are advised they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of offers and should revisit the website periodically for any amendments/notices to the solicitation. Prospective contractors must be registered in the SAM database in order to obtain access in Contract Opportunities. SAM and SBA Certification Database registration must be current and active to be eligible for contract award. Contractors please note: Online Representations and Certifications Applications (ORCA) apply to this solicitation. With ORCA; you now have the availability to enter and maintain your reps and certs with your proposal. Any questions regarding this announcement and all future announcements regarding this project must be emailed to the Contracting Officer, Mark Griffin, at mark.griffin2@va.gov. NO TELEPHONE REQUESTS FOR SOLICIATION MATERIAL WILL BE ACCEPTED. | Pre-Solicitation | 238220 | Service-Disabled Veteran-Owned Small Business Set-Aside | 08/31/2026 | 09/08/2026 | Salisbury, NC | |
See attached SF30 Amendment 0003. The amendment provides answers to RFIs/questions received regarding the solicitation. AMENDMENT 0003: The following documents are attached and incorporated into the solicitation. The responses to RFIs/questions themselves are included as the first attachment. ATTACH 1 0003 - RFIs 565-26-110 Replace AHU 34_21August2026 ATTACH 2 0003 - ELECTR_1 ATTACH 3 0003 - 100 Percent EL Study Report 2023-09-01 ATTACH 4 0003 - FA-03-04AR ATTACH 5 0003 - B3 2nd and 3rd Floor Branch Circuits 3E2 1981 ATTACH 6 0003 - Existing Site Plan_April 2024-Site plan ATTACH 7 0003 - Bldg 3 Asbebestos Drawing A2 2010 ATTACH 8 0003 - Bldg 3 Sheet 3-21R Second and Third Floor Electrical 1939 ATTACH 9 0003 - Bldg 3 Sheet 3-21 Second and Third Floor Electrical 1939 ATTACH 10 0003 - FAYETT_1 *NOTE: The following documents will not transmit to SAM.gov. These can be requested from the Contracting Officer via email at daniel.spaulding@va.gov at any time prior to the due date and time for offers. Reference solicitation 36C24626Q0827 in the email subject. ATTACH 11 0003 - BLDG 3 3rd Floor Plan_03-27-2019.dwg ATTACH 12 0003 - BLDG 3 3rd Floor Plan_03-27-2019.bak ATTACH 13 0003 - Bldg 3 floor 3 As built.dwf Project 565-26-110, Replace Air Handling Unit #34. See attached SF1442 solicitation and its attachments. NOTE: This solicitation replaces 36C24626Q0784 due to a technical error preventing the contracting office from issuing amendments to 36C24626Q0784. Due dates and times have been adjusted. | Solicitation | 238220 | Service-Disabled Veteran-Owned Small Business Set-Aside | 08/25/2026 | 09/04/2026 | Fayetteville, NC |
Additional Details
Solicitation Number
70Z08126QELIZ0022
Archive Date
Sep 12, 2026
Office Address
NORFOLK, VA, 23510