Video Teleconference (VTC) System Upgrade

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) RFO 12.2, as supplemented with additional information included in this notice. This announcement constitutes a solicitation only. Proposals are being requested and a formal solicitation will NOT be issued. This acquisition is being issued as sole source to Logic Integration LLC.

This is a Request for Proposal (RFP) using FAR RFO 12, Acquisition of Commercial Items; the Solicitation Number is W519TC27QCONF for Video Teleconference (VTC) System Upgrade of five (5) conference rooms.

The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. The pertaining FAR RFO and Defense FAR Supplement (DFARS) provisions/ clauses apply to this RFQ and resulting award and are found in Attachment 0003 – Provisions and Clauses.

The NAICS code for this procurement is 561499 (All Other Business Support Services). The small business size standard for this NAICS is $21.5 million. The Product Service Code is 7E20 (IT & Telecom – End User: Help Desk; Tier 1-2, Workspace, Print, Output, Productivity Tools - Hw/ Perp Sw)

Offeror must be registered within the System for Award Management (SAM) databased at time of response to this solicitation.  The website for SAM is https://www.sam.gov/.

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL

DESCRIPTION OF REQUIREMENT

CLIN 0001: Video Teleconference (VTC) System Upgrade

Quantity: 1 Lot

NOTE: 1 Lot = Five (5) conference rooms as detailed in Attachment 0001. See Attachment 0001 – Statement of Work VTC System; dated 22 September 2026, for more information.

CLIN 0002: Travel

Quantity: 1 Lot

TYPE OF ACQUISITION AND CONTRACT

This acquisition is issued as sole source Firm Fixed Price Purchase Order to Logic Integration LLC.

PLACE OF PERFORMANCE AND LOCATION

CLIN      Description                                                                                                   Delivery Date

0001      Video Teleconference (VTC) System Upgrade                                     As soon as possible

0002      Travel                                                                                                    As soon as possible

Delivery will be FOB Destination at the following:

McAlester Army Ammunition Plant

Warehouse 8 – Receiving Office

1 C Tree Road

McAlester, OK 74501

MCALESTER ARMY AMMUNITION PLANT DELIVERY INSTRUCTIONS

MCAAP Deliveries Receiving Hours & Location Truck shipments are accepted at the McAlester Army Ammunition Plant (MCAAP) at Warehouse 8, Receiving Office. The hours for delivery are Monday through Thursday from 6:30 A.M. - 3:00 P.M. All delivery vehicles must arrive at the main truck gate by 3:00 P.M. Deliveries will not be accepted after this time unless prior arrangements have been made. Failure to follow the protocol stated herein and/or obtain a scheduled delivery time prior to delivery may result in the truck being turned away.

For deliveries scheduled on Thursday afternoons during May and June, the vendor must call 918-420-6695 in advance to verify that the receiving office is accepting deliveries on that specific day.

No shipments will be accepted on government holidays. If a holiday falls on a Friday or Saturday, it will be observed on the preceding Thursday. If a holiday falls on a Sunday, it will be observed on the following Monday. The following holidays will be observed:

2025 – 2026 HOLIDAY SCHEDULE

Thursday, December 25, 2025 Christmas Day

Thursday, January 01, 2026 New Year's Day

Monday, January 19, 2026 Martin Luther King, Jr. Day

Monday, February 16, 2026 Washington's Birthday

Monday, May 25, 2026 Memorial Day

Friday, June 19, 2026 Juneteenth National Independence Day

Thursday, July 02, 2026 Independence Day (Observed)

Monday, September 07, 2026 Labor Day

Monday, October 12, 2026 Columbus Day

Wednesday, November 11, 2026 Veterans Day

Thursday, November 26, 2026 Thanksgiving Day

Friday, December 25, 2026 Christmas Day

DRIVER & VEHICLE ENTRY REQUIREMENTS

Effective 20 January 2026, in accordance with the Real ID Act set prescribed minimum- security standards, anyone accessing any secure federal or military installation requires a Real ID compliant identification or any other acceptable form of identification.

For access to McAlester Army Ammunition Plant, please include the following:

Real ID – compliant identification

DoD/ Federal Personal Identity Verification (PIV) Card U.S. Passport (Book or Card)

Visitors requesting access without a Real ID – compliant credential or acceptable alternative will be denied access.

PACKAGING AND MARKING REQUIREMENTS

Preservation, Packaging, and Packing shall be in accordance with ASTM D 3951 (Commercial Packaging).

PROPOSAL SUBMISSION REQUIREMENTS

Offerors shall submit the following in response to this solicitation:

1. Price – Offerors must submit Completed Pricing Sheet at Attachment 0002. All yellow-highlighted sections shall be completed. Prices shall be stated to 2 decimal places.

USE OF ARTIFICIAL INTELLIGENCE (AI) TOOLS IN PROPOSAL EVALUATION

Use of Al tools in Support of Evaluations: The Government may employ Al as a tool to assist in the analysis and review of offeror proposals. Al tools may be used to support tasks such as summarizing proposal content, identifying compliance with request for task order proposal/ solicitation requirements, and highlighting areas of potential strength, weakness, or risk.

Maintaining Inherently Governmental Functions: Notwithstanding the use of Al tools to support the evaluation process, all final evaluation judgements, including the assignment or assessment of adjectival ratings, best value determinations, and source selection decisions, will be made exclusively by duly appointed Government personnel. The Government retains sole responsibility
for all inherently governmental functions and will not delegate decision making authority to any Al tool.

Offeror Confidentiality and Data Protection: The Al tools utilized by the Government will be employed in a manner consistent with applicable regulations that govern the protection of proprietary and source selection sensitive information. The Al tool will be an output-only system. Any generated report data is not saved. No proposal data will be transmitted to or processed by external, non-Government systems without appropriate safeguards and authorizations in place.

BASIS FOR AWARD

The Government will award a single delivery order to the quoter that is deemed responsible and compliant with all the requirements of this solicitation.

Total Price is calculated as the sum of all CLINs added together.

In accordance with FAR RFO 52.212-1(d), the Government intends to award a contract against this solicitation without discussions.

LISTING OF ATTACHMENTS

Attachment 0001 – Statement of Work VTC System; 22SEP2026

Attachment 0002 – Price Matrix; 01OCT2026

Attachment 0003 – Provisions and Clauses

DEADLINE FOR SUBMISSION

Offers are due on 15 October 2026 no later than 12:30 PM Central Time.

Offers shall be submitted in the following way:

Electronically via email to the Contract Specialist, Bridget Garnica, bridget.m.garnica.civ@army.mil and Contracting Officer, Darla Lott, darla.a.lott.civ@army.mil.  Offerors shall include “W519TC27QCONF Response – [Insert Offeror’s Name]” within the Subject line.

QUESTIONS

Questions shall be submitted in the same manner as Offers, electronically via email to the Contract Specialist and Contracting Officer listed above.

**Note: Interested offerors must submit any questions concerning this solicitation at the earliest time possible, to enable the Buyer to respond.  Questions not received 72 hours prior to the closure of the solicitation may not be considered.

End of Addendum 52.212-1