USA Pavilion Design-Build fit-out construction, Exhibit Design, Content Development, Installation, and Decommissioning for Expo 2027 Belgrade, Serbia

The U.S. Department of State (DOS), Office of the Under Secretary of State for Public Diplomacy and Public Affairs is seeking high quality firms experienced in complex Design/Build fit-out construction projects including exhibit design, content development, fabrication, and installation for the temporary USA Pavilion to represent the U.S participation in the Specialized Expo Belgrade, Serbia 2027. 

This procurement is available for full and open competition.

The contract awardee will be competitively chosen using source selection (FAR 15.3) procedures. The objective of the source selection process is to select a proposal that represents the best value to the Government. The award will be made to the responsible Offeror whose offer conforms to the solicitation and offers the best value to the Government, considering technical factors and total evaluated price. For this procurement, the technical factors will be more important than price (FAR15.101-1, Trade Offs). Some technical factors will include Constructor, Pavilion Designer and Exhibit Designer Experience in Providing General Construction Services on Similar Projects; Past Performance; and Sketches of the US Pavilion and Exhibits (see RFP Section L for all technical factors).

The estimated total construction costs for the project falls within the approximate range of $10,000,000.00 to $14,000,000.00. This is the range for the total project to include the Option CLINs. The NAICS code for this procurement is 236220.

The project requires design and build fit out construction services for a single-story 972 sqm USA Pavilion.

The objective is to ensure that the pavilion is designed, constructed, and operated to the highest international standards, reflecting U.S. innovation, culture, and values. The USA Pavilion at these International Expositions will be an official representation of the United States; the Department must therefore ensure that the USA Pavilion is nonpolitical and nonpartisan in nature, of the highest possible quality, and balanced and representative of the diversity of American political, social, and cultural life. The USA Pavilion must meet the highest standards of artistic achievement and academic excellence.  The pavilion must be entertaining, immersive, and interactive to engage foreign audiences. The USA Pavilion is a platform to promote U.S. foreign policy, U.S. commercial interests, as well as highlight outstanding U.S. cultural, scientific, technological, and artistic achievement.

The pavilion must accommodate high visitor volumes, with Expo 2027 designed for up to 5,000 visitors per day requiring even greater capacity due to its larger scale. It must provide immersive and interactive experiences that engage audiences and support U.S. public diplomacy goals. The design must integrate modular and removable performance spaces, VIP hosting areas, meeting rooms, and exhibition spaces that reflect the highest standards of artistic, cultural, and technological excellence. The pavilion must also incorporate innovative multisensory exhibition content, ensuring seamless integration of architecture, landscaping, wayfinding, and interactives to support key narratives. The exhibit design must be immersive, interactive, and play-based, appealing to a general audience while highlighting American excellence in sports, music, and innovation. The pavilion must comply with Expo guidelines and host country standards, including sustainability, accessibility, and safety requirements.  The US pavilion must align with the respective Expo 2027 theme.

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All responsible sources may submit a proposal which shall be considered by the agency.  Please ensure all elements required for both Volume 1 – Business/Contractor Information/Price and Volume 2 – Technical/Management as required in RFP Section L are included in your proposal submission.   Electronic Proposal Submissions shall be emailed to LeungJB@fan.gov AND BotkinLL@fan.gov, please see RFP Section L.23.1.5 for specific submission instructions.

In order to be eligible for award, offerors are required to have an active entity registration in the System for Award Management (SAM), https://www.sam.gov at time of proposal submission and at award. 

Any questions regarding this notification should be directed to the Contracting Officers, Jennifer Leung at LeungJB@state.gov AND Lori Botkin at BotkinLL@state.gov.

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*** Please NOTE per RFP Section L.17: Offeror submitting a proposal by the proposal due date MUST be an “Active” registered entity on SAM.gov with a UEI number, see FAR clause 52.204-7 System for Award Management (SAM) for more information. If Offeror intends to submit a proposal and is not a currently registered vendor on SAM.gov, please go on to the SAM.gov website: https://sam.gov/content/home and Get Started on Registering Your Entity as soon as possible.

ANY Offeror whose registration is not active in SAM at the time of proposal submission will be excluded from the process and their proposals will not be evaluated.***

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A virtual pre-proposal conference will be held on WebEx on Friday, February 13, 2026 at 10:00 AM Eastern Time. See “DB US Pavilion for Belgrade Expo 2027 WebEx Preproposal meeting info” attachment in the Attachments/Links section for details to join the meeting.

2/13/26 - Information to access the recording of the virtual pre-proposal conference meeting and slides are provided in the Attachment/Links.

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Amendment A01 issued on February 3, 2026. The purpose of this amendment is to delete no longer applicable RFP Section B.7 ProjNet RFP Questions and add J.3.3 to provide Expo 2027 provided drawings and information of pavilion shell. All other terms and conditions of the solicitation remain unchanged.  See Amendment A01 in Attachments/Links section for more information.

Amendment A02 issued on February 17, 2026. The purpose of this amendment is to delete “virtual pavilion” from L.23.2.2.2 Evaluation Factor 4 – Understanding Scope and Risks.  The deadline to ask RFI/clarification questions has been extended to be due no later than 2:00pm EDT, on February 20, 2026.  The Proposal due date of March 3, 2026 by 2:00pm EDT remains unchanged.   All other terms and conditions of the solicitation remain unchanged. See Amendment A02 in Attachments/Links section for more information.

Amendment A03 issued on February 23, 2026. The purpose of this amendment is to delete/remove the requirement L.23.2.2.7.1 Factor 7, Subfactor 2 – Performance Risks, Schedule Delays, Recovery and its associated references in Section M.2.4 Order of Importance table and Section M.3.2.3.7.2 evaluation of Factor 7, subfactor 2 from the Solicitation.  The deadline to ask RFI/clarification questions has been extended to be due no later than 2:00pm EDT, on February 25, 2026.  The Proposal due date of March 3, 2026 by 2:00pm EDT remains unchanged.   All other terms and conditions of the solicitation remain unchanged. See Amendment A03 in Attachments/Links section for more information.

Amendment A04 issued on March 2, 2026. The purpose of this amendment is to extend the proposal due date to now be due by no later than 2:00pm EST/EDT on Friday, March 6, 2026 only. No further extensions to the proposal due date is anticipated/considered. Amendment A04 and Responses to All RFI questions submitted by the February 25, 2026 deadline are provided in the Attachments/Links section of this solicitation notice.  No further RFI/clarifications questions are accepted.    All other terms and conditions of the solicitation remain unchanged.

2/13/26 - RFI/clarification questions and answers submitted through 2/12/26 are provided in the Attachments/Links section.

RFP Requests for Information (RFI)/clarification questions must be submitted, in writing to the Contracting Officers, Jennifer Leung at LeungJB@state.gov AND Lori Botkin at BotkinLL@state.gov by no later than 2:00 p.m., Eastern Daylight Time, on February 25, 2026.  Clarifications and requests for information received after the deadline, shall not be accepted.