Maintenance Service Contract for Doosan Forklifts

SOLICITATION

Solicitation Notice: N4215827Q0003

This is a solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The RFQ number is N4215827Q0003. This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01 and DFARS Change Notice. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The full text of the clauses may be accessed at the following website: https://www.acquisition.gov/far/

This acquisition is a Total Small Business Set-Aside under FAR Part 19. The applicable NAICS code is 811310, with a size standard of $12.5 million. The PSC is J039.

Request for Response: Norfolk Naval Shipyard requests a service contract to perform Maintenance (PM) procedures on each of the Norfolk Naval Shipyard (NNSY). Specified within this Statement of Work (SOW).

Delivery Location: Norfolk Naval Shipyard

The solicitation will close on November 18, 2026, at 5:00 PM. The expected performance period includes a base year and option periods, which are as follows:

Site Visit:

Read and understand the instructions on Site visitation in accordance with NAVSEA Clause L-237-W001.  It is important to attend this event on Thursday November 12, 2026, 0900-Till complete AM Eastern Time

Period of Performance:

Base Year: 20 NOV 2026 – 19 NOV 2027

Option 1: 20 NOV 2027 – 19 NOV 2028

Option 2: 20 NOV 2028 – 19 NOV 2029

Option 3: 20 NOV 2029 – 19 NOV 2030

The following forklifts that will be serviced:

Three D35C-9 forklifts

Two D80S-9 forklifts

Maintenance Schedule Chart:

See Statement of Work (S.O.W)

Delivery

Each Offeror shall provide confirmation of its ability to deliver all required services for the estimated period of performance. Each Offeror shall provide all‑inclusive pricing for all services and parts required for completion during the period of performance.

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

This requirement will be prepared and evaluated in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, and FAR Subpart 12.6, which prescribes streamlined solicitation and evaluation procedures for commercial item acquisitions.

This solicitation will be issued as a Request for Quote (RFQ). Offeror shall submit quotes demonstrating the ability to meet all requirements described in the Statement of Work (SOW) and all terms and conditions included in the RFQ.

Quotes will be evaluated based on the factors identified in the Evaluation Criteria section. The Government may award a contract without discussion; therefore, Offerors are encouraged to submit their best terms in their initial submission.

Quotes must include:

1. Technical-to meet commercial item requirements
2. Pricing information consistent with FAR 12 standards
3. Past Performance: The Government will evaluate the Offeror’s relevant past performance to determine its level of confidence in the Offeror’s ability to successfully perform the required services.

• Support & Maintenance Experience — Demonstrated experience providing the labor, materials, services, and equipment necessary maintenance to this make and model of forklifts
• The Offeror shall provide no more than two (2) past performance examples completed within the past 24 months that demonstrate relevant experience

1. Representations and certifications required by FAR 12.301
2. Any additional information requested in the RFQ

The Government intends to make an award to the Offeror whose quote represents the best value to the Government, considering price and nonprice factors.

EVALUATION CRITERIA – COMMERCIAL PRODUCTS & COMMERCIAL SERVICES

The Government will evaluate quotes in accordance with FAR Part 12, using streamlined commercial item procedures. Award will be made to the Offeror whose quote represents the best value to the Government.

Technical acceptance will be determined based on the Offeror’s demonstrated ability to fully comply with the requirements of the Statement of Work (SOW). In accordance with FAR principles, the Government will evaluate the extent to which the Offeror’s quote reflects a sound approach, a clear understanding of the requirements, and the capability to successfully perform the work.

The Government’s evaluation will consider:

• Technical Capability/Compliance with SOW Requirements — The degree to which the proposed technical solution meets or exceeds all stated SOW tasks, deliverables, and performance standards.
• Past Performance: Because this requirement involves service and maintenance, the Offeror must demonstrate experience performing work of similar scope, size, and complexity, including
• Price: will not be the sole factor in the selection process. However, should prospective vendors be deemed equal across all specified evaluation criteria, price may serve as the determining factor in awarding the contract

Compliance Requirement-Proposal Submission:

All proposal submissions must be complete, accurate, and received by the stated deadline. Any incomplete, late, or partial submission shall result in the vendor being automatically disqualified from further consideration. It is the responsibility of each Offeror to ensure full compliance with all solicitation instructions and submission requirements. Please limit submission to no more than 10 pages.

All responsible vendors may submit proposals. By submitting, vendors certify they are not suspended, debarred, or otherwise ineligible for federal contracts. Awardees must maintain SAM registration throughout contract performance.

Questions: Submit all inquiries per solicitation instructions by the deadlines. Direct questions to eugene.e.fenner.civ@us.navy.mil.

For SAM registration assistance, call 1-866-606-8220 or visit www.sam.gov.

L-237-W001 PREBID/PREPROPOSAL SITE VISIT (NAVSEA) (DEC 2018)

(a) The Contracting Officer will conduct a site visit at Norfolk Naval Shipyard Bldg. All prospective offerors are urged to attend this site visit. Offerors attending the site visit will meet at the following time and location to be escorted to the site:

Date:

Thursday November 12th, 2026

Time: 

09:00 am

Location:

Parking is available at the Pass and ID office located at Gate 15 on George Washington Highway Portsmouth, VA 23709.  Please bring a state driver’s license or any state issue identification. Individuals without an ID will not be permitted on base. Please note that masks are not required.

Only one (1) representative per company will be allowed to attend. If you already have base access and a Red or Yellow Badge, you are required to submit your Identification number listed on the badge. Coordinate with eugene.e.fenner.civ@us.navy.mil. If you would like to attend or have questions.

IMPORTANT

You MUST bring with you to the site visit two (2) of the following: (Failure to do so will result in an inability for you to access the site)

• Vaild and current Driver’s License
• Valid and current United States issued passport
• Valid and embossed Birth Certificate

(b)  Offerors who plan to attend shall submit a visit request at least 2  days prior to the visit.  Offerors shall comply with the base access requirements specified elsewhere specified in the solicitation to gain access to the site.

(c)  A copy of the visit request shall be forwarded to the Contract Negotiator via e-mail at eugene.e.fenner.civ@us.navy.mil

(d) Offerors shall not ask questions relative to the solicitation during the site visit. All questions shall be submitted as specified elsewhere in this solicitation.

(e) Attendees shall abide by the following rules:

(1) No cameras, tape recorders, or other reproduction devices are allowed. Cell phones with camera capability are permitted in unclassified areas only. The WiFi and Bluetooth must be disabled. No photography is permitted at any time. No hard copies of any Government documents (maps, hand-outs, etc.) shall be provided to offerors. Offerors are restricted to notetaking.

(2) No explanation, remarks, or replies made by Government representatives in response to any inquiries during the Site Visit shall be construed as changing the terms or conditions of the solicitation. The definitive treatment of any such problems or questions shall be by formal solicitation amendment. Only the Contracting Officer can change the solicitation requirements.

(3) Each visitor shall be required to sign in and sign out on the visit and must stay with the site visit group at all times. No other meetings or discussions with Government personnel shall be permitted.

(4) The Government reserves the right to inspect all material, briefcases, etc., entering or leaving Government facilities.

(5) Only advance substitutions of offeror personnel are permitted.

OFFERORS NOT COMPLYING WITH THESE RULES AND PROCEDURES MAY BE PRECLUDED FROM FURTHER SITE VISIT PARTICIPATION.

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