HVAC Replacement/Repair Base-wide

11 September 2026: Amendment 0002 has been added to this solicitation, this incorporates RFIs HVAC_11Sep26 and an updated SOW dated 10 Sep 26 to include the 3-ton unit in B230; be sure to acknowledge all amendments prior to submitting your proposal. Deadline is 16 Sep 2026 at 10:00 AM CDT.

09 September 2026: Solicitation closing date has been extended to 10:00AM CDT on 16 Sept 26.  We are extending due to the number of RFIs received and delays in answers.  Additionally, another amendment is anticipated to be posted by COB 10 Sept.

03 September 2026: Batch 01 of requests for information with answers.  More to follow NLT COB 8 Sept.

27 August 2026: Solicitation updated: CLIN 0001 and Option CLIN 1003 have swapped places.  Additionally, the SOW has been updated with change for Building 230 System Replacement (now Option CLIN 1003) for the new unit to be capable of at least 10 tons of cooling.

26 August 2026: Uploading Site Visit Sign-in sheet, Site Visit Slides, Site Visit Minutes, and RFIs HVAC_26 Aug 26

The Oklahoma Air National Guard intends to award a Firm Fixed Price (FFP) contract for HVAC Replacement/Repair Base-wide.  This solicitation is being issued as a Request for Proposal (RFP) and is a Total Small Business Set-Aside. The associated North  American Industry Classification System (NAICS) code is 238220, and the small business size standard is $19 Million. The magnitude of construction is between $250,000 and $500,000.  

The contractor is required to sign the attached solicitation document and return 1 copy. By signing, the contractor agrees to provide  all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

SITE VISIT:
Site visit is scheduled for 25 August 2026 at 10:00 AM CDT. Arrive by 9:30 AM CDT.
Commercial Inspection Facility
4408 N. Mingo Road
Tulsa, OK 74116

All visitors will require a REAL ID to gain access to the installation.
All visitors will be required to pass a DBIDS background check. You can preregister at https://dbids-global-enroll.dmdc.mil/preenrollui/#/ and use: 
Sponsor Information: Amanda Lonsdale
Email: 138.FW.MSC@us.af.mil
Phone: 918-833-7250
Site: Tulsa Air National Guard Base, OK
The site visit is not required to submit a proposal, but is highly encouraged.

REQUESTS FOR INFORMATION:
All requests for information must be submitted by 2:00 PM CDT on 1 September 2026 via email to 138.FW.MSC@us.af.mil.

Proposal Submission Information:
The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this acquisition. Proposals are due by 10 September 2026, 2:00 PM, Oklahoma Air National Guard, OK Central Daylight Time (CDT). Contact 138.FW.MSC@us.af.mil for information regarding this solicitation. 

EVALUATION OF RESPONSES / FACTORS:
Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items and the competitive negotiation  procedures of FAR Part 15, Contracting by Negotiation. The responsible offerors must be registered in the System for Award  Management (SAM) database (available at: www.sam.gov), and all responsible sources may submit a proposal for consideration. Lack of registration in SAM will qualify contractor as ineligible for award. Submissions must also include a completed copy of the Offeror Representations and Certifications – Commercial Items. Proposals must be received no later than 10 September 2026, 2:00 PM CDT. Please submit all quotes via email to 138.FW.MSC@us.af.mil.

The Government intends to award a contract using a Lowest Price Technically Acceptable (LPTA) source selection process in  accordance with FAR 15.101-2. To be eligible for award, the offeror's proposal must be rated "Acceptable" in all non-price evaluation factors. The Government will not conduct tradeoffs between price and non-price factors, and any proposal evaluated as  Unacceptable" in any non-price factor will be ineligible for award. Proposals will be evaluated based on four primary factors: Price  (evaluated for LPTA), Technical Capability, Small Business Participation, and Past Performance.