FCC Yazoo City FY 27 Grease Trap Maintenance and Cleaning

Federal Correctional Complex (FCC) Yazoo is requesting bids for professional grease trap maintenance and cleaning services on a quarterly basis for Fiscal Year 2027. Service for the first quarter is estimated to begin between October – December 2026. This procurement is 100% Set-Aside for Small Business. Only eligible small business concerns will be considered for award.

1. Description of Requirement

FCC Yazoo City seeks quarterly grease trap maintenance and cleaning services for Fiscal Year 2027 across four facility locations.

Service Periods

• Quarter 1: October – December 2026
• Quarter 2: January – March 2027
• Quarter 3: April – June 2027
• Quarter 4: July – September 2027

Scope of Work - also refer to attached document for full scope

• Thorough cleaning of all grease traps, including scraping walls and baffles to remove accumulated grease.
• Pumping, hauling, and disposal of grease waste in full compliance with federal, state, and local regulations.
• Provision of documentation confirming compliant disposal after each service.

Scheduling

Food Service will contact the contractor each quarter to schedule services.

2. Contractor Requirements

Licensing Requirements

• The prime contractor must be fully licensed and permitted in the State of Mississippi.
• Subcontractors must also hold all required Mississippi certifications and licenses.
• To pump, haul, and dispose of grease in Mississippi, contractors must obtain a Certified Pumper License from the Mississippi State Department of Health (MSDH). Under state regulation 15 Miss. Code. R. 18‑77‑2.1.37, this certification grants the legal authority to clean, pump, haul, and dispose of waste from grease traps, holding tanks, and septic systems.
• All licenses and certifications must be included with the proposal. Failure to provide documentation will result in disqualification.

Security Requirements

• All personnel, including subcontractors, must complete and pass required security clearances before performing work onsite.

Disposal Compliance

• Disposal must meet all applicable solid waste regulations.
• Contractors must provide official proof of proper waste disposal.

3. Applicable FAR Clauses (Incorporated by Reference)

• FAR 52.212‑1 — Instructions to Offerors
• FAR 52.212‑3 — Representations and Certifications
• FAR 52.212‑4 (Deviation) — Terms & Conditions
• FAR 52.219‑6 — Notice of Total Small Business Set‑Aside
• FAR 52.222‑41 — Service Contract Labor Standards
• FAR 52.204‑7 — System for Award Management
• FAR 52.237‑2 — Protection of Government Buildings, Equipment, and Vegetation

4. Evaluation Criteria

• Past Performance: Evaluated for relevance, reliability, and quality.
• Neutral Rating: Offerors lacking relevant past performance will receive neither a positive nor negative score, consistent with FAR 15.305(a)(2)(iv).

5. Site Visit (Closed)

The voluntary pre‑bid site visit scheduled for October 6, 2026 has already taken place. No further site visits will be offered for this solicitation. 

6. Submission Instructions

Submission Recipient - Only

Carlos Tate
Supervisory Contract Specialist
Email: c3tate@bop.gov

Email Requirements

• Include Notice ID 09242026 in the subject line.
• Submit quotes on company letterhead or an equivalent quote form.
• Quotes must include:
  • Company name and contact details
  • Unique Entity ID (UEI)

Deadline

Quotes must be received no later than October 15, 2026 at 12:00 PM (Noon) CST.