Clinical Printers and Supplies

Please carefully read and complete the entire solicitation document.

Description

This is a solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 52800PR260027927 is issued as a request for quotation (RFQ), request for brand name printing peripherals and associated supplies for use in U.S. Coast Guard clinical environments supporting MHS GENESIS. This is a Firm-Fixed Price order.

This acquisition is set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 Effective Date 03/13/2026.

The associated North American Industrial Classification System (NAICS) code for this procurement is 423430 with a small business size standard of 250 emp. Product Service Code is 7E20.

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number.

(2) The name, address, telephone number of the Offeror.

(3) The Offeror’s Unique Entity Identifier (UEI)

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

The purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The specific brand name products required are specified in the Solicitation Statement of Work.

• Manufacturer Part #: 50G0200 Description: Lexmark MS823dn Printer Qty 20
• Manufacturer Part #: 50G0802 Description: Lexmark MS823dn 550-Sheet Tray Qty 20
• Manufacturer Part #: 58D1H00 Description: Lexmark MS823dn Toner Qty 20
• Manufacturer Part #: ZD4AH42-301E00EZ Description: Zebra ZD421HC Printer Qty 65

This announcement constitutes the only solicitation; quotations are being requested.

The anticipated award date is 10 days after solicitation closing date.

Offerors are required to provide prices for all items/CLINs. A zero-dollar figure ($0.00) unit price means the offeror shall provide the service/supply at no charge to the Government. Unit prices left blank or annotated with something other than a dollar figure will be considered unacceptable.

Reference Attached Statement of Work in Solicitation 52800PR2600279270.

Delivery shall be provided no later than 90 days after receipt of award of contract. FOB Destination

Delivery Address:
U.S. Coast Guard (USCG) C5I Service Center located at 4000 Coast Guard Boulevard, Portsmouth, VA, 23703

Basis for Award

The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1. Technical Acceptability
2. Price

For purposes of evaluation, an offer will be considered technically acceptable if the offeror proposes to provide all required brand name items, exact manufacturer part numbers, quantities, new original equipment manufacturer items, standard manufacturer warranty documentation, and delivery within the required timeframe in accordance with the Statement of Work.

The Government will evaluate price for reasonableness. Award will be made to the lowest-priced responsible offeror whose offer is determined technically acceptable and conforms to the solicitation

A quote must comply in all aspects with the requirements and conditions set forth in this RFQ; a quote must meet or exceed all mandatory RFQ requirements. If an Offeror takes exception to any of the terms and conditions of the RFQ or fails to meet any of the requirements of the RFQ, then the Government may consider the quote unacceptable

A Firm-Fixed Price contract will be awarded to the responsible offeror whose offer fully conforms to this solicitation and is determined to be the most advantageous, considering price and other factors. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

The anticipated award date is 10 days after solicitation closing date. Only one purchase order is anticipated resulting from this RFQ, however the Government reserves the right to withdraw, modify, or eliminate various aspects of the requirement determined to be too costly or impractical prior to award.

The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov.

Offerors must complete entity-level representations and certifications online in the System for Award Management (SAM) in accordance with FAR 52.204-7, System for Award Management –Registration.

This is an open-market solicitation as defined herein.  The government intends to award a purchase order as a result of this solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter must list exception(s) and rationale for the exception(s). Quotations that reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes must be emailed to John Caicedo via email to john.h.caicedo2@uscg.mil and shall be received no later than 9/15/2026 11:00 am Eastern Time. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1(c).

All emailed quotes must have Solicitation Number 52800PR260027927 in the subject of the email.