Formal RFP for WWYK200131 - Repair Chilled Water System, Bldg. 2280

This requirement is to be solicited as a total small business set-aside.

The work to be performed under the terms of this contract consists of furnishing all materials, labor, plant, tools, transportation, equipment, testing services, quality control and incidentals required to accomplish the repair of the chilled water system at B2280 at Tinker Air Force Base (AFB), Oklahoma (project drawings can be provided to interested vendors for additional location and schematic information). Contact the primary or secondary point of contact to request project drawings. This is a construction-only contract.

The Contractor shall be responsible for identifying the necessary logistical, architectural, and structural work elements required to perform the work as described herein. Assemblies, framework, fixtures, or apparatus not readily identified on the project drawings, specifications, or the Statement of Work (SOW) shall be provided by the Contractor as required for a complete, fully operating, and functioning system or systems ready for use by the Government.

Information such as floor plan layouts and dimensions; structural, mechanical, and electrical data; and location of underground utilities provided by the Government for existing and new construction are based on available as-built documentation, field observation, and equipment selected as design basis by the Government. This information is to be considered approximate and shall be field verified by the Contractor.

This project will require contractor personnel to perform work and/or operate vehicles on flight lines, runways, taxiways, parking ramps or in aircraft hangers or maintenance areas. Thus, all contractor personnel will be required to receive FOD awareness training in accordance with Tinker Air Force Base Instruction (Tinker AFBI) 21-100.

IAW National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, the requirement does not include CUI to reside on or transit through contractor and/or subcontractor systems.

Site visit attendance is mandatory to be considered responsive. RSVP email confirmation of intent to attend site visit to the primary and secondary points of contact with Entry Authorization List (EAL) information is due by 11:59 PM CST, Monday, March 30th, 2026. If a Contractor/Subcontractor fails to meet this deadline, the site visit information will not be released to your organization. Contract documents not able to be uploaded to SAM.gov will be provided to contractors who RSVP'd their intent to attend the initial site visit.

Attachments include an EAL spreadsheet, please fill-in all information for individuals who will need/do not currently have Base access. Please ensure all information requested in the EAL is filled out accurately and full names matching state-issued IDs are utilized to assure Security Forces can process the requests for Base Access in a timely manner.  If an individual has Base access, their name is all the information needed. Please try to limit your parties to seven attendees per Contractor.

The requirement will be awarded in accordance with Two-Step Sealed Bidding procedures (FAR 52.214-25) which calls for the initial submission of technical-only proposals before submission of price bids. As such, please plan on coordinating all necessary personnel and/or subcontractors whose assessment of the requirement will have an impact on the technical proposal and subsequent priced proposal. An additional site visit will not occur between receipt of the technical proposals and submission of price bids.

The site visit is scheduled for April 10th, 2026 at 10:00 A.M. We will meet outside of the airfield walk gate just north of Bldg. 2280 at 10:00 A.M. More specific meeting details have been shared with vendors who have sent an RSVP.

The due date for the RFIs arising from the initial site visit is April 21st, 2026 at 11:59 P.M. Please submit all RFIs to the primary and secondary points of contact. RFIs will be answered in a timely manner, and RFI responses will be shared with all site visit attendees.

All RFI responses have been received and compiled. Please see the attachments for the RFI responses and their associated documents. Utilize these in continuing to formulate your Step One Technical Proposals.

This notice signifies the release of the formal RFP for Project No. WWYK200131 - Repair Chilled Water System, Bldg. 2280. The due date for Step One Techincal Proposals has been extended to June 15th, 2026 at 5:00 PM CST. Please see the attachments for the formal RFP as well as the attachments referenced in the body of the formal RFP. Responses to previously received RFIs may warrant revisions to associated RFP documents so be sure to monitor this SAM posting for updates.

The revised RFI responses are now attached. The responses provide additional clarification on some replies for utilization by offerors in formulating their Step One Technical Proposals. The revised responses are highlighted. Please reach out to the primary or secondary point of contact should you have more questions regarding the responses.

An amendment to the formal RFP and a revision to Section L - Instructions to Bidders has been issued to update the amount of the bid guarantee to encourage offeror participation to the maximum extent possible. The due date for Step One Technical Proposals has not been extended, and all other terms and conditions of the solicitation and Section L remain unchanged and in full force and effect. Please refer to the amended RFP and revised Section L in the attachments section of this notice for more information.

An additional amendment has been made to the formal RFP to extend the due date for Step One Technical Proposals to June 15th, 2026 at 5:00 PM CST. This is to allow offerors additional time to assess equipment selection, availability, and associated pricing. Supplemental verbiage has also been added to the specifications to provide additional guidance for connecting the controls to the front end of the chilled water system. All other terms and conditions of the solicitation and associated documents remain unchanged and in full force and effect. Please refer to the amended RFP and the revised specifications in the attachments section of this notice for more information.

Point of clarification: The bid guarantee isn't required until Step Two Priced Bids are due. Offerors may acquire a bonding letter from their surety as an assurance, but it is not mandatory. Failure to furnish a bid guarantee in the proper amount may be a cause for rejection of an offeror's bid.

The review of Step One proposals has concluded, and all successful offerors have been notified. The Step Two Priced Bid due date will be confirmed upon completion of all necessary clearance procedures and will be formalized in a soliciation amendment, updated to this posting, and disseminated to all successful offerors.

A supplemental amendment has been made to the formal RFP to incorporate an RFI which clarifies the requirement for alkali reactivity testing on poured concrete. The response to the RFI is in an effort to prevent uneven pricing among bidders. Please note, waiving the alkali testing does not alleviate any warranty work associated with the quality of concrete product or installation. All other terms and conditions of the solicitation and associated documents remain unchanged and in full force and effect. Please refer to the amended RFP and the RFI response in the attachments section of this notice for more information.

All necessary clearance procedures have now concluded, and we have approval to proceed with Step Two Priced Bids. The due date is hereby established as 13 October 2026 at 5:00 PM CST via DOD Safe. The DOD Safe link will be sent individually to all technically acceptable bidders closer to the due date to assure accessibility. The bid opening process will be scheduled with bidders following and take place on Microsoft Teams with all parties present. For contractual capture of the Step Two Priced Bids due date, please refer to the amended RFP in the attachments section of this notice.