Land Survey Equipment - Trimble

1. Solicitation.   This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA805126Q4011 is issued as a Request for Quotation (RFQ) for a brand name only purchase for Trimble Inc. Land Survey Equipment. The Government intends to award one purchase order to the responsible offeror whose offer represents the Best Value to the Government.

This acquisition is not set-aside for small business concerns. The solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Attachment 01 identifies clauses and provisions that apply to this RFQ.  Offerors are required to complete all applicable representations and certifications found in the Clause Sheet (Attachment 1 - Clause Sheet), or ensure the Representations and Certifications are updated at www.sam.gov. All clauses and provisions may be found in full text at the following site https://www.acquisition.gov/far-overhaul/far-part-deviation-guide.

The NAICS code for this acquisition is 334511 and the Small Business size standard is 1,350 employees.

Attachment 02 includes all line items, including item descriptions, quantities, and units of measure. This is a brand name only requirement in accordance with FAR 6.302-1. The brand name only justification is attached to this RFQ (Attachment 04).

See Attachment 03 for shipping information including dates, location and F.O.B. point.

2. Responses.  Vendor shall respond to this RFQ via email by 18 September 2026 at 0800 Central Time.  All quotes should be sent to the Contracting Officer, Grace Pennington, at grace.pennington@us.af.mil before the due date and time specified.

3. Questions. All questions regarding the RFQ package must be submitted to the below e-mail address by 14 September 2026 at 0800 Central Time. Any questions received after this date and time may not be answered. Please note, only questions received in writing will be accepted. All releasable questions and answers will be provided by the Government in writing and posted publicly to SAM.gov under this RFQ. All questions should be sent to the Contracting Officer, Grace Pennington, at grace.pennington@us.af.mil before the due date and time specified.

All offers must list their Unique Entity Identifier (UEI) number, CAGE code, point of contact, and phone number. Vendors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

4. Organizational Conflicts of Interest: All offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

5. Notice to Offerors: The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. Submitted offers shall be valid for 60 calendar days after the closing date of the RFQ.

6. Additional Instructions.

An Offeror’s quote must demonstrate they are an authorized supplier of the equipment and incidental services listed in Attachment 02 Line Item Pricing.  In order to demonstrate an Offeror is an authorized supplier for this requirement, Offerors shall provide an authorized supplier letter from the OEM indicating they are an authorized supplier for solicitation FA805126Q4011.  Not providing an authorized supplier letter from the OEM will result in the quote being evaluated as technically unacceptable and ineligible for award. 

A commercial small business subcontracting plan is required in accordance with FAR 52.219-9 - Small Business Subcontracting Plan.  Prior to award, the Government will request an approved commercial plan from the apparent successful offeror.  If an approved commercial plan does not exist, one will be negotiated and approved prior to award.  The small business goals for negotiated plans are included in the table below.  This requirement does not apply to small business concerns.

Small Business:  30% of total subcontracting dollars

Small Disadvantaged Business:  5% of total subcontracting dollars

Woman Owned Small Business:  5% of total subcontracting dollars

HUBZone Small Business:  3% of total subcontracting dollars

Service Disabled Veteran Owned Small Business:  5% of total subcontracting dollars

7. Best Value Evaluation. For this procurement, the Best Value determination will be made as Lowest Price Technically Acceptable (LPTA). The following factors will be used to evaluate offers: A) Price and B) Technical. The Government intends to award to the contractor with the lowest price who meets the technical requirements of the RFQ. The responses to this RFQ are intended to be evaluated, and award made, without discussions unless discussions are deemed to be necessary. The Government will sort quotes from lowest to highest based on the total evaluated price (TEP). Once the quotes are sorted by TEP the technical evaluations will begin starting with the lowest priced quote. Technical evaluations will continue until the Contracting Officer determines 1) that a sufficient number of quotes have been determined technically acceptable to establish price fair and reasonable based on adequate competition and 2) a significant number of quotes have been determined technically acceptable to reduce the risk to the Government if the LPTA offeror fails to perform in accordance with the contract and order specifications. Once the contracting officer determines the above criteria have been met, all further technical evaluations will cease. The following process will be followed:

            A.  Price. Use Attachment 02 to provide unit pricing. TEP will be determined by multiplying the unit costs by the quantities identified in Attachment 02.

Evaluation of Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise any option(s).

            B. Technical: To be determined technically acceptable, offerors must provide the exact Trimble brand survey equipment listed in Attachment 02 and demonstrate they are an authorized supplier of the equipment and incidental services listed in Attachment 02 Line Item Pricing. This is a brand name only requirement in accordance with FAR 6.302-1. The brand name only justification is attached to this RFQ (Attachment 04). Delivery will be FOB Destination and quotes must include delivery date information.

C. Past performance will be evaluated as acceptable or unacceptable. Past performance for each offeror will be verified by reviewing the Federal Awardee Performance and Integrity Information System (FAPIIS) and the offeror’s Supplier Risk Score in the Supplier Performance Risk System (SPRS) (IAW DFARS 252.204-7024).  

Acceptable past performance will be determined if the offeror has no negative relevant past performance information in FAPIIS within the last five years and no negative relevant information in SPRS. A lack of Past Performance will not be evaluated favorably or unfavorably and will therefore be evaluated as Acceptable.

Unacceptable past performance will be determined if the offeror has negative relevant past performance information in FAPIIS within the last five years or negative relevant information SPRS.

Attachments:
1.Q4011 Atch 1 Clauses 
2.Q4011 Atch 2 Line Item Pricing Amend 02
3.Q4011 Atch 3 Shipping Info Amend 02
4.Q4011 Atch 4 Brand Name Only Justification