Supermicro 1U rack-mount server assemblies

SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy. As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions.

AMENDMENT 01

The following addendum is issued for Request for Quotation: SLAC_368659_Supermicro_1U_Rack-mount_Server_Assemblies.

This amendment provides answers to supplier questions, clarifies the technical requirements, identifies the applicable terms and conditions, and extends the quotation due date. This amendment must be acknowledged. Failure to acknowledge all amendments may make a proposal non-responsive. Suppliers shall confirm whether their previously submitted quotation remains unchanged. If this amendment changes the quotation, submit a revised quotation by the amended due date.

All other terms and conditions of the Request for Quotation remain unchanged.

Supplier Questions and SLAC Responses

1. Which network option does SLAC require: the referenced four-port 1GbE configuration or the 10GbE configuration stated in the solicitation?

SLAC Response: SLAC does not require a four-port 1GbE configuration. The required network configuration is either: (a) one 10GbE adapter with four RJ45 ports; or (b) one 10GbE adapter with two SFP+ ports and two RJ45 ports.

2. Will SLAC allow an extension so the supplier can submit firm pricing for the required 10GbE configuration?

SLAC Response: Yes. The response deadline is extended to 11/02/2026.

3. What warranty term and coverage does SLAC require? Will SLAC accept either a three-year supplier-managed warranty or the manufacturer-direct Supermicro warranty?

SLAC Response: Suppliers must refer to the attached E1 Fixed Price Commercial Supplies and Services Terms and Conditions and Supplemental Rider for the complete controlling warranty requirements.

4. Which drive-bay and storage configuration is required?

SLAC Response: A minimal storage configuration that optimizes cost is acceptable. The required storage configuration is either no storage or one 240GB SATA drive.

5. Can the response deadline be extended to October 19 or October 23, 2026?

SLAC Response: The prior requested dates have passed. The amended response deadline is 11/02/2026.

6. Is this requirement intended to be a HUBZone set-aside through an ICPT agreement?

SLAC Response: No. This procurement is open competition and is not a HUBZone set-aside.

7. Please provide the complete Fixed Price Commercial Supplies and Services Terms and Conditions, Rev. August 2023. The supplier indicated that it received only the Supplemental Rider.

SLAC Response: The complete General Terms and Conditions for Fixed Price Commercial Supplies and Services, Rev. August 2023, and the Supplemental Rider, Aug. 2026, are attached together in the E1 PDF.

8. What shipping address should be used to calculate freight and prepare the quotation?

SLAC Response: Use the following shipping address: SLAC National Accelerator Laboratory, 2575 Sand Hill Road, Menlo Park, CA 94025.

9. Have there been any updates, clarifications, or amendments to the solicitation?

SLAC Response: Yes. Refer to this Amendment 01 for all current clarifications and changes. All other solicitation requirements remain unchanged.

10. Does SLAC have a California tax-exemption certificate?

SLAC Response: Yes. A California tax-exemption certificate can be provided when requested. Suppliers must refer to Section 12, Tax and Buyer Exemption, of the attached E1 terms and conditions for the applicable requirements.

11. Must the E1 terms and conditions document be signed, and if so, where should the signature be placed?

SLAC Response: PO should be signed both by SLAC and vendor as the official contract for this procurement.

The follow has been attached for you to complete and review:

Requested for Quote:

Please provide a price and lead time quotation by 11/02/2026.

Technical Evaluation Factors Listed Below:

• Supermicro model AS-1115HS-TNR.
• CPU: 1x AMD EPYC Turin 9255.
• Memory: 2x 32GB DDR5 ECC.
• Storage: None or 1x 240GB SATA.
• GPU: None.
• Network: 1x 10GbE 4-port RJ45, or 10GbE with 2x SFP+ and 2x RJ45.
• Software: 1x Supermicro DCMS license.

Required item(s) are listed below:

AS-1115HS-TNR-OTO-20260911-SL011 Supermicro 1U server

Quantity: 12 EA

Quote is for product only; no on-site services permitted.

Source selection will be based on Lowest Priced Technically Acceptable Method and best Lead-Time.

Please provide a price and lead time quotation by 11/02/2026. Send quote to Cheryl.stafford@slac.stanford.edu.

Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions?

Buy American Act Certification (BAA) applies to awards over $15,000 unit price.

Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year please disregard. Otherwise, please complete and return.

Please include in your proposals the Harmonized Tariff Schedule (HTS Code) & Export Control Classification Number (ECCN) if applicable. Please state whether duties or tariffs are included in or excluded from the quoted price.

All subcontractors are required to register in the System for Award Management (www.sam.gov).

If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted.

The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. August 2023) as well as the SLAC General Terms and Conditions Supplemental Rider (Aug2026_Rev1) will be made a part of the resulting order. Please markup terms and conditions if you wish to negotiate. No mark ups mean that you accept SLAC Terms and Conditions.

Payment Terms will be NET-30

Domestic Suppliers - Freight terms will be FOB Destination Prepaid and Add.

Foreign Supplier - Shipment will be made CIP SLAC, Menlo Park, and Duty Unpaid.

You are requested to mark and identify proprietary/confidential information provided in response to the solicitation.

Contact me directly with any questions.

Kind Regards,

Cheryl Stafford