Lodging services for training event in June 2026 in Tallinn, Estonia.

*April 22, 2026 -- Updates: Posting formal questions and answers and solicitation amendment document.

The U.S. Embassy in Tallinn requires lodging services in Tallinn, Estonia, for the purposes of accommodating attendees for a training program.  Room requirement is expected to be between June 5-13, 2026, for 29 rooms total.

Contractor shall provide a minimum of 2 and a maximum of 29 hotel rooms in Tallinn, Estonia.  Rooms shall be standard or superior rooms with single occupancy for up to thirty-one (29) personnel for five (5) to eight (8) consecutive nights for the above-mentioned dates.

Hotel and Lodging Requirements:

• Accommodation in a 4-star or higher category hotel.
• No cancellation fee for cancellations made up to 24 hours before booking.
• Late check in/check out times to accommodate international travelers from the U.S. and other countries.
• Complimentary breakfast included in the room rates.
• All hotel facilities must be clean and in excellent working order.
• Free wireless internet access must be provided.
• The size of the hotel room must be at least 20 m².
• The room type must be Superior or higher
• The room must include a King or Queen size bed
• Complimentary access to well-equipped gym facilities must be provided
• An overcoat closet must be available in the hotel room.
• The hotel must be accessible by bus (40 passengers).
• The hotel should be centrally located and easily accessible to business areas and places to eat.
• The hotel should be located within 7 kilometers of the Tallinn Airport.
• Hotel/Offeror operates an established business with a permanent address and telephone listing in Estonia[HT1] [KL2] 
• Three hours’ response time shall be guaranteed in communication with the Embassy point of contact for any reservation changes and other inquiries
• Local contact person from the hotel shall be available to Embassy point of contact either on call or via email during workdays 9.00 – 17.00 within 3-hour response time.

The hotel will be required to directly bill the U.S. Embassy Tallinn.