Aircraft Wash and Lubrication (C-5)

10/29/2025: Extension of deadline from Oct 31, 2025 to November 14, 2025 at 2pm EST

--------------------------------------------------------------------------------------

10/10/2025: Added 3 PDFs, "RFI 2 Site Visit Questions", "RFI 3 Aircraft Wash Questions", "Aircraft Wash Site Visit 8 Oct 25"

--------------------------------------------------------------------------------------

9/29/2025: Added PDF Request for Information "RFI - FA660625R0010 - 9-29-2025" that addressed vendor questions

--------------------------------------------------------------------------------------

9/22/2025: Added PDF version of "AC Wash Evaluation - Commercial Services" to Attachments/Links

---------------------------------------------------------------------------------------

Combined Synopsis Commercial Solicitation: FA660625R0010
C-5 Aircraft Wash Services
17 September 2025

Westover ARB is seeking proposals for Aircraft wash and lubrication services
The spec sheet for the sought after services has been attached as a document to this solicitation.

(i)    This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposals are being requested and a written solicitation will not be issued.

(ii)    Solicitation FA660625R0010 is a request for proposal (RFP) and will be issued without discussions as a Firm-Fixed Price (FFP) award utilizing FAR Part 13, Simplified Acquisition Procedures.

(iii)    This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular (FAC) 2025-05 and the Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice 20250117, and Defense Air Force Federal Acquisition Regulation Supplement 20241016. It is the contractor's responsibility to become familiar with applicable provisions and clauses by visiting https://www.acquisition.gov/.

(iv)    This solicitation is a 100% small business set aside and is restricted to small businesses only in accordance with FAR 19.502-2(b). The North American Industry Classification System Code (NAICS) is 488190, with a small business size standard of $40M.

(v)     A list of line item number(s) and items, quantities, and units of measure (including option(s), if applicable):
CLIN    Description      Qty    Unit                  Per Wash       Total
0001    Aircraft Wash    19    Each                 $                  $
1001    Aircraft Wash    32    Each                 $                  $
2001    Aircraft Wash    32    Each                 $                  $
3001    Aircraft Wash    32    Each                 $                  $
4001    Aircraft Wash    32    Each                 $                  $
                                                                               Total    $

(vi)     Description of Requirement:   The contractor shall perform Aircraft Wash, Corrosion Control and Miscellaneous Services at the 439th Airlift Wing, Westover Air Reserve Base (AFB) Chicopee, Mass. 01022, as defined in all sections of this Performance Work Statement (PWS) dated 14 July 2025.
 Contractor tasks include:
•           Aircraft Wash Services Management Functions
•           Aircraft Wash, Lubrication and Cleaning Services
•           Emergency Services
•           Environmental Compliance
•           Facility Maintenance
(See the attached PWS for additional details.)

(vii)   Date(s) and place(s) of delivery and acceptance and FOB point.
CLIN    Name                        Start                       End
0001    Base Year         1 February 2026    30 September 2026
1001    Option Year 1    1 October 2026     30 September 2027
2001    Option Year 2    1 October 2027     30 September 2028
3001    Option Year 3    1 October 2028     30 September 2029
4001   Option Year 4    1 October 2029     30 September 2030

(viii)  Provision 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.
Proposals must include the following information: Pricing, Company Name & Address, Point of Contact, Telephone, Email, Cage Code, UEI Number, and Business Size.

Unless already completed on SAM.gov as part of annual certifications, vendors MUST certify provision 52.204-24 and 52.204-26.
Vendor Solicitation amendments, if any, need to be acknowledged.

(ix)    Provision 52.212-2, Evaluation-Commercial Items, applies to this acquisition. This requirement will be awarded on a basis of Lowest Price Technically Acceptable (LPTA). See attached “AC Wash Evaluation – Commercial Services” for evaluation criteria.  Specifications that are outlined in attachment “AC Wash Evaluation - Commercial Service," failure to provide all requested information under Additional Information (a) and (b) shall result in disqualification.

(x)    Unless already completed on SAM.gov as part of annual certifications, Vendors MUST certify provision 52.212-3 - Offeror Representations and Certifications-Commercial Items

(xi)    Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.

(xii)    Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. 

(xiii)    IAW FAR 52.204-16, prospective awardees shall have an active Cage Code prior to award of a government contract. To register for a Cage Code and to complete Online Representations and Certifications, go to the System for Award Management (SAM) at https://www.sam.gov/SAM/. All vendors interested and capable of obtaining contract award must be registered with the Wide Area Work Flow (WAWF) located at https://piee.eb.mil/piee-landing/. Vendors are required to create and submit invoices electronically through WAWF and receive payment via electronic funds transfer (EFT) for supplies or services rendered.

(xiv)    Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable to this acquisition.

(xv)    Proposals must be submitted via email no later than (NLT) 12:00 PM DST Friday October 31st 2025 to robert.stacy.2@us.af.mil with the subject line referring to the solicitation number FA660625R0010. Requests for Information (RFI) concerning this requirement must be submitted in writing to the email list above no later than Friday October 17th, 2025 by 12:00 PM DST.

***Site visit is scheduled for October 8th, 2025 at 10:00AM (DST) at Westover Air Reserve Base, Chicopee MA 01022.  Anyone wishing to attend is requested to notify this office by October 1, 2025 by 2PM (DST).  Upon notification instructions will be sent out on how to access the base. Entrance to the installation will be through the Industrial Gate on Westover Road. You will then be escorted to the Operational Contracting Office, 250 Airlift Drive, Westover Air Reserve Base, Chicopee, MA.***

The information listed above is subject to change and additional instructions could be imposed without prior notice.

(xvi)    Questions concerning this solicitation should be directed to robert.stacy.2@us.af.mil. 

Notice to Potential Bidder(s)/Supplier(s): FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS EFFORT.  No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Summary of Milestone Dates:
Register for Site visit – October 1, 2025, by 2PM (DST)
Site Visit – October 8, 2025, 10AM (DST)
Questions Deadline– October 17, 2025, 12PM (DST)
RFP Submission – October 31, 2025, No Later Than 12PM (DST)