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Notice ID: cddbd0494378415eb3663e999e96bc16Solicitation

Vibration Test System

Archived on April 16, 2026. Original response deadline: . Full description on SAM.gov.

Description

****03/25/2026 - Reopening with an updated brand name justification and amended Solicitation – FA860126Q0012 0001****

******03/03/2026 - Updated SOW and questions and answers document posted******

Combined Synopsis/Solicitation

Instructions to Offerors – Solicitation FA8601-26-Q-0012

AFLCMC/PZI Installation Contracting Support

Wright-Patterson AFB, OH 45323

Vibration Test System

Department/Ind. Agency - Department of Defense (DoD)

Sub-Tier - Department of the Air Force (DAF)

Major Command - Air Force Material Command (AFMC)

Sub-Command - Air Force Life Cycle Management Center (AFLCMC)

Office - FA8601 AFLCMC PZIO

Contract Opportunity Type - Combined Synopsis/Solicitation

Product Service Code - 6640

NAICS Code - 333991

Place of Performance - Wright-Patterson AFB, OH 45433

Contract Specialist Contact - Dametria Walder (dametria.walder@us.af.mil)

Contract Officer Contact - Claire Hess (claire.hess@us.af.mil)

The Government reserves the right to award without discussions or make no award at all depending on 1) the quality of quotations received and 2) whether proposed prices are determined to be fair and reasonable

1. Description: This is a combined synopsis/solicitation for commercial products or commercial services in accordance with the formation in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is expected to result in the award of a firm-fixed-price contract for a Vibration Test System as described in the requirements section of this combined synopsis/solicitation and accompanying attachments.

This solicitation incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) FAC 2025‐06, effective 01 October 2025; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20251110, effective 10 November 2025; and Department of Air Force Federal Acquisition Regulation Supplement (DAFFARS) Air Force Acquisition Circular (AFAC) 2024‐1016, effective 16 October 2024.

  • This announcement constitutes the only combined synopsis/solicitation; proposals are being requested and a written solicitation will not be issued. An award, if any, will be made to the lowest priced Offeror who submits a proposal that:

1. Conforms to the requirements of the combined synopsis/solicitation

2. Receives a rating of “Acceptable” on the Technical Capability evaluation factor.

3. Contains the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable.

*Please include the total quoted price in the submission email or on a cover page of the quote.

  • The combined synopsis/solicitation number of this requirement is FA8601-26-Q-0012 and is hereby issued as a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Products and Commercial Services, and FAR Part 13, Simplified Acquisition Procedures. 

2. ​​Acceptable means of Submission: All submissions must be submitted electronically to both the Contracting Officer (Claire Hess, claire.hess@us.af.mil) and the Contracting Specialist (Dametria Walder, dametria.walder@us.af.mil), by Wednesday, March 11, by 1:00 PM EDT.

  • Any correspondence sent via email must contain the subject line “FA8601-26-Q-0012, Vibration Test System.” The entire proposal must be contained in a single email, unless otherwise approved, including attachments. Please note: due to the email server, any emails that exceed 5 megabytes might not go through. Emails with compressed files are not permitted. Note that email filters at Wright-Patterson Air Force Base are designed to filter emails without subject lines or with suspicious subject lines or content (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the email may not get through the email filters. Also be advised that .zip or .exe files are not allowable attachment and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls, or .xlsx documents are sent. The email filter may delete any other form of attachments. A confirmation email will be sent once the proposal is received. If you do not receive a confirmation email within 24 hours of submitting the proposal, please reach out to the point of contacts listed on the solicitation.
  • Submittal of proposals in response to this combined synopsis/solicitation constitutes agreement by the Offeror to all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the internet website https://www.acquisition.gov. The Government reserves the right to award without discussions or make no award depending upon the quality, price fairness, and price reasonableness of the proposals received.

3. Period of Performance: Delivery 12 weeks after date of award

4. Delivery Destination: Identified in SOW.

5. Delivery Type: FOB Destination (As defined in FAR 2.101 – Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss).

6. Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination.

7. Requirement: Vibration Test System for the Air Force Institute of Technology

8. Contract Type: The anticipated award is Firm-Fixed Price.

9. Basis for Award: The Government will award a contract resulting from this RFQ to the responsible Offeror whose offer conforms to the requirements outlined in the Statement of Work and is most advantageous to the Government, lowest evaluated price of proposals meeting or exceeding the acceptability standards and other factors considered.

10. Technical or Quality: The proposal will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to offerors section of the solicitation.

11. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options.

12. Required Proposal Items: Proposals may be in any format but MUST include:

  1. Proposing company’s name, address, SAM Unique ID, Cage Code, and TIN
  2. Point of contact’s name, phone, and email
  3. Proposal number & date
  4. Timeframe that the proposal is valid
  5. Total Price (Net 30), No Progress Payments
  6. Shipping (FOB Destination)
  7. Completed copy of Representations and Certifications (Attached)
  8. See Statement of Work for additional quote requirements

13. Important Notice to Contractors: Proposals MUST also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements outlined in the Statement of Work

14. Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this combined synopsis/solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow – Receipt and Acceptance (WAWF – RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/.

15. Additional Instructions to Offerors: The following paragraphs in the provision at FAR 52.212-1, Instructions to Offerors – Commercial Items, are tailored as follows:

  • North American Industry Classification System (NAICS) code and small business size standard are as specified in the solicitation document.
  • Submission of offers is as prescribed in the text of this combined synopsis/solicitation.

16. Proposal Content: The proposals may be in any format, but shall consist of two separate parts, a technical proposal and a price proposal.

17. Proposal Detail: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offer submitted.

18. Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

19. Technical Proposal: Describe how the offeror will provide for the Vibration Test System as described in the SOW.

20. Attachments:

  1. Solicitation – FA860126Q0012
  2. Statement of Work (SOW)_ Dated 18 December 2025
  3. Brand Name Justification
  4. Offeror Representations and Certification

Full description on SAM.gov

Overview

Agency:
Department of WarDepartment of the Air Force
Office:AIR FORCE MATERIEL COMMAND.AIR FORCE LIFE CYCLE MANAGEMENT CENTER.FA8601 AFLCMC PZIO
Posted:March 25, 2026
NAICS:334516: Analytical Laboratory Instrument Manufacturing
Last Updated:Aug 21, 2026
PSC:6640: LABORATORY EQUIPMENT AND SUPPLIES
Set-Aside:Not specified
Type:Solicitation
Place of Performance:Wright Patterson AFB, Ohio

Award Overview

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Contacts

Contracting Officer

Primary Contact

Dametria Walder
dametria.walder@us.af.mil

Secondary Contact

Claire Hess
claire.hess@us.af.mil

Documents

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SolicitationDEPT OF THE AIR FORCEMar 25, 2026358.38 KB
SolicitationDEPT OF THE AIR FORCEMar 25, 202614.16 MB
SolicitationDEPT OF THE AIR FORCEMar 25, 2026246.4 KB
SolicitationDEPT OF THE AIR FORCEMar 25, 2026271.38 KB
SolicitationDEPT OF THE AIR FORCEMar 25, 2026135.78 KB
SolicitationDEPT OF THE AIR FORCEMar 25, 2026249.6 KB
SolicitationDEPT OF THE AIR FORCEMar 25, 202689.24 KB
SolicitationDEPT OF THE AIR FORCEMar 25, 2026280.32 KB

Lifecycle

Solicitation:FA860126Q0012
  1. Solicitation

Award typically follows within 30–90 days after the response deadline. (estimate)

  1. 3×
    SolicitationCurrentFeb 23, 2026

    Vibration Test System

    Notice cddbd0494378415eb3663e999e96bc16 on SAM.gov

Similar Opportunities

Title
Phase
Agency
NAICS
Set Aside
Posted
Deadline
Location
Off-Axis Parabolic Mirrors
10/20/2026: Updated List of Minimun Requirements. Notice from the United States Air Force, Air Force Life Cycle Management Center (AFLCMC), Installation Contracting Division, Base Support Contracting Branch at Wright-Patterson Air Force Base (WPAFB), Ohio: INTRODUCTION: AFLCMC Operational Contracting Branch at Wright-Patterson Air Force Base, Ohio, on behalf of the Air Force Institute of Technology (AFIT), is conducting market research through a Sources Sought Notice to identify potential sources, including small businesses, capable of manufacturing and delivering customized off-axis parabolic (OAP) mirrors and associated protected-gold coating services. These precision optical components will support AFIT’s Extreme Light Laboratory and its ultra-intense laser experiments involving advanced laser-matter interactions. This notice is issued solely to determine the availability and capability of qualified sources to meet the Government’s requirements. This notice is not a solicitation, request for quotation, or commitment by the Government to award a contract. A small business set-aside determination has not yet been made for this acquisition. REQUIREMENTS: The Government requires a contractor to provide all labor, materials, equipment, manufacturing capability, quality assurance, testing, inspection documentation, packaging, transportation, and other resources necessary to produce and deliver customized off-axis parabolic (OAP) mirrors and associated protected-gold coating services to the Air Force Institute of Technology (AFIT) at Wright-Patterson Air Force Base, Ohio. The required items and services include, but are not limited to: System and Compatibility Requirements: a. The contractor shall provide 66 customized off-axis parabolic (OAP) mirrors for use in AFIT’s Extreme Light Laboratory. b. Each mirror shall use a fused-silica substrate. c. Each mirror shall have a diameter of 30 mm. d. Each mirror shall have a parabolic focus at 45 degrees. e. The mirrors shall be compatible with the Government’s ultra-intense laser research application and shall provide the precision focal spot required for the Extreme Light Laboratory. Performance and Operational Specifications: a. The optical surface roughness shall be less than 1 nm root mean square (RMS). b. The scratch/dig specification shall be 20-10. c. The backside of each mirror substrate shall be polished. d. The contractor shall perform quality testing and inspection sufficiently to verify compliance with all required optical and surface-quality characteristics. e. The contractor shall provide applicable test data and inspection documentation with the delivered mirrors. Reagents and Consumables: a. The contractor shall provide protected-gold coating services for the required OAP mirrors. b. The protected gold coating shall be applied to the fused-silica substrate. c. The coating shall provide an average reflectivity of not less than 97 percent. d. The required reflectivity wavelength shall be 780 ± 40 nm. e. The required angle of incidence shall be 45 degrees. f. The contractor shall provide all materials, coating consumables, and related manufacturing resources necessary to meet the stated coating requirements. Physical and Safety Specifications: a. The contractor shall package and protect the mirrors to prevent damage during handling, shipment, and delivery. b. The contractor shall provide all required quality, inspection, and test documentation with delivery, including available certificate of conformance, material certification, surface-measurement data, and coating-performance data, as applicable. c. The contractor shall ship all required mirrors and associated documentation to the Government-designated delivery location at Wright-Patterson Air Force Base, Ohio. d. Delivery shall be completed within 98 calendar days after receipt of order (ARO). e. The mirrors delivered shall be free from defects in material and workmanship under normal and proper use for a minimum period of two years after Government receipt. SUBMISSION DETAILS: Interested parties are requested to submit a capability package that provides clear and convincing evidence of their ability to provide the services outlined above. In addition, interested parties must provide the following information: Company Name, Address, CAGE Code, and Unique Entity ID (UEI). Point of Contact (Name, Phone Number, and Email Address). Company business size status under a relevant NAICS code 334516. Prospective contractors must be registered in the System for Award Management (SAM) database at https://www.sam.gov to be eligible for a Department of Defense contract award. 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Notice from the United States Air Force, Air Force Life Cycle Management Center (AFLCMC), Installation Contracting Division, Base Support Contracting Branch at Wright-Patterson Air Force Base (WPAFB), Ohio: INTRODUCTION: AFLCMC Operational Contracting Branch at Wright-Patterson Air Force Base, Ohio, on behalf of the Air Force Institute of Technology (AFIT), is conducting market research through a Sources Sought Notice to identify potential sources, including small businesses, capable of manufacturing and delivering customized off-axis parabolic (OAP) mirrors and associated protected-gold coating services. These precision optical components will support AFIT’s Extreme Light Laboratory and its ultra-intense laser experiments involving advanced laser-matter interactions. This notice is issued solely to determine the availability and capability of qualified sources to meet the Government’s requirements. 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Each mirror shall have a parabolic focus at 45 degrees. e. The mirrors shall be compatible with the Government’s ultra-intense laser research application and shall provide the precision focal spot required for the Extreme Light Laboratory. Performance and Operational Specifications: a. The optical surface roughness shall be less than 1 nm root mean square (RMS). b. The scratch/dig specification shall be 20-10. c. The backside of each mirror substrate shall be polished. d. The contractor shall perform quality testing and inspection sufficiently to verify compliance with all required optical and surface-quality characteristics. e. The contractor shall provide applicable test data and inspection documentation with the delivered mirrors. Reagents and Consumables: a. The contractor shall provide protected-gold coating services for the required OAP mirrors. b. The protected gold coating shall be applied to the fused-silica substrate. c. 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Market Research
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Notice from the United States Air Force, Air Force Life Cycle Management Center (AFLCMC), Installation Contracting Division, Base Support Contracting Branch at Wright-Patterson Air Force Base (WPAFB), Ohio: The AFLCMC Operational Contracting Branch, Wright-Patterson AFB, Ohio is seeking capabilities packages of potential sources including Small Businesses (SB). This sources sought synopsis is published for market research purposes only, to identify potential sources capable of delivering MIRA Camera with the capabilities described herein for the Air Force Institute of Technology located at Wright Patterson Air Force Base, Ohio (WPAFB). The Government is seeking capabilities packages from all potential sources, including but not limited to: small business (SB), 8(a) participants, HUBZone Small Business, Economically Disadvantaged Women-Owned Small Business (EDWOSB), Women-Owned Small Business (WOSB), Small Disadvantaged Business (SDB) and Service-Disabled Veteran-Owned Small Business (SDVOSB). Firms that respond shall review the attached instructions and technical requirements and submit responses that: Specify that offered products meet the specifications provided below; and Provide detailed information to show clear technical compliance. THIS SOURCES SOUGHT IS FOR MARKET RESEARCH PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSALS/QUOTES. All interested firms shall submit a response to the Primary Points of Contact, SrA Mark Hager at mark.hager.3@us.af.mil and Ms. Linh Jameson at linh.jameson@us.af.mil, demonstrating their capability to provide MIRA camera. 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Respondents will not be individually notified of the results of any Government assessments. The Government's assessment of the capability statements received will factor into whether any forthcoming solicitation will be conducted as a full and open competition or as a set-aside for small business or any particular small business program. CAPABILITIES PACKAGE: All interested firms shall submit a capabilities package to provide MIRA Camera that explicitly demonstrates their capability to provide the required service. The capabilities package should be brief and concise yet clearly demonstrate an ability to meet the stated requirements. However, the response must not exceed five (5) pages. Capabilities Packages submitted in response to this sources sought synopsis must be received at the following e-mail addresses NO LATER THAN 14 October 2026 AT 12:00 PM EASTERN DAYLIGHT TIME. (7 DAYS) All correspondence sent via email shall contain a subject line that reads: MIRA Camera. 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GEC MD8060 Manual Upgrade
This combined synopsis/solicitation has been posting utilizing the Solicitation Module within the Procurement Integrated Enterprise Environment (PIEE) website at https://piee.eb.mil/. All proposals must be submitted within the Solicitation Module prior to the solicitation closing time. Proposals will not be accepted via email or DoD SAFE. Links to this solicitation and training for the Solicitation Module are listed in the Attachment/Links section of this posting. All solicitation attachments will be posted inside the Solicitation Module. Please monitor the solicitation postings at https://sam.gov and https://piee.eb.mil/ sites for any updates. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.201, as supplemented with additional information included in this notice. This solicitation document and incorporated provisions and clauses are those in effect through the Revolutionary FAR Overhaul (RFO) and DFARS Revolutionary FAR Overhaul Class Deviations (R-DFARS). The RFO regulations are available electronically at the RFO site, https://www.acquisition.gov/far-overhaul/far-part-deviation-guide. The R-DFARS site are available electronically at https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html. This announcement constitutes the only solicitation for which a Request for Quotation (RFQ) will be issued. It is the offerors responsibility to monitor this site for the release of amendments (if any). The RFQ number is FA226326Q0014 and shall be referenced on any offer submitted. The North American Industry Classification System (NAICS) code for this acquisition is 334516 and the business size standard is 1000 employees. AFMETCAL at Heath OH intends to award one firm fixed price contract under Simplified Acquisition Procedures (SAP) in accordance with FAR Part 12-Acquisition of Commercial Items, for the purchase of GEC MD8060 Scale Force Press Manual Upgrade with a 3 year commercial warranty, COTS manual, Safety Data Sheet (SDS) Report and Commercial Engineering Design Data.Products offered shall be commercial items or commercially available off-the shelf (COTS) items meeting the definitions in FAR Part 2. Items proposed shall be new units. Reconditioned, remanufactured, or used items are not acceptable and shall not be proposed. The unit must meet the requirements of Purchase Description (PD) (Attachment 1) to the RFQ. The RFQ with applicable documents are available for download at Solicitation Module within the PIEE website. Please review ALL documents carefully.IMPORTANT NOTICE TO OFFERORS: All prospective awardees are required to register at SAM and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Offerors must also register for the Solicitation module on the PIEE website (https://piee.eb.mil/) to submit a proposal. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area WorkFlow (WAWF) through PIEE is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at https://piee.eb.mil/. Prior to submitting invoices in the production system, contractors must register for an account at https://piee.eb.mil/. Offers MUST:(1) be valid for a period of 120 days,(2) be for the item described in the purchase description (List of Attachments, Attachment 1),(3) be for a new unit (not reconditioned, remanufactured, or used unit),(4) be FOB Destination,(5) include a delivery schedule, if unable to meet delivery schedule in Deliveries and Performance section,(6) include copy of commercial price list,(7) include copy of commercial warranty,(8) include name of and be signed by an authorized company representative along with telephone number, facsimile number, and email address,(9) include taxpayer identification number (TIN), CAGE Code Number and DUNS Number,(10) include a technical proposal that includes a written response to each paragraph of the PD,(11) include completed Supplies or Services and Price/Cost section, which includes pricing for Production year quantities, CLINs 0001-0006 only need unit prices added in Supplies/Service column (do not fill out Unit price or Amount column for CLINs 1001-1003),(12) include a completed Total Evaluated Price Worksheet (List of Attachments, Attachment 5),(13) completed Offeror Representations and Certifications ������ Commercial Items. Offerors shall ensure information in SAM is current.Offers (including both written proposal and commercial unit submission) must be received no later than 16 July 2026 at 2:00 PM EDT. Offerors shall submit electronic files to Solicitation Module, https://piee.eb.mil/, following the instructions provided in List of Attachments ������ Attachment 3 of the RFQ, under Electronic Submission of Proposal paragraph. Offers submitted in forms other than through Solicitation module are not permissible and will not be considered. Please note that the uploaded files must be timestamped by the offer due date and time. Offerors bare the risk for receipt of submitted offers being untimely. Offerors shall allow sufficient time for receipt of electronic submissions by the due date and time. All responsible sources may submit an offer, which if received timely shall be considered by this agency.
Awarded
Department of War
334516Total Small Business Set-Aside09/10/2026Open-

Additional Details

Solicitation Number

FA860126Q0012

Archive Date

Apr 16, 2026

Office Address

WRIGHT PATTERSON AFB, OH, 45433-5344

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