Operate Refuse Transfer Station, Collection/Disposal of Refuse and Recycling Contract

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THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. There will not be a solicitation, specifications, or drawings available at this time. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.

This is a sources sought synopsis announcement to obtain market survey information to be used for preliminary planning purposes in order to facilitate with the acquisition planning decision-making process. The intent of this notice is to identify potential offerors and to determine whether to set-aside the requirement for small business concerns in the upcoming solicitation. 

Naval Facilities Engineering Systems Command Mid-Atlantic, Facilities Engineering, Acquisition, and Design Cherry Point, is specifically seeking certified 8(a) Businesses, HUBZone Small Businesses, Service-Disabled Veteran Owned Small Businesses, Women Owned Small Businesses, Economically Disadvantaged Women Owned Small Businesses, or other Small Businesses with current relevant qualifications, experience, personnel, and capabilities to perform the proposed requirement. 

The successful Contractor shall be required to provide all labor, management, supervision, tools, material, and equipment required to sort and accept refuse, recycling, painted and treated wood debris at the refuse transfer station, along with the collection of refuse and recycling from various locations from Contractor provided dumpsters. The refuse transfer station normal working hours are Monday through Friday excluding federal holidays between the hours of 7:00 am to 3:30 pm. The Contractor is responsible for the weekly disposal of all refuse from the designated collection point. This service includes the removal of miscellaneous unpainted wood and contaminated debris, such as metal and construction materials. However, it expressly excludes white goods (e.g., appliances), brown goods (e.g., furniture), tires, and batteries. To complete these tasks, the Contractor must provide all necessary equipment, including a frontend loader and tractor-trailers. All work must be performed in strict compliance with the most current federal, state, regional, and local laws, ordinances, and regulations governing refuse transfer and disposal. The Contractor is also required to implement robust quality controls and review procedures to prevent conflicts, errors, and omissions.

A combination firm-fixed price/indefinite quantity indefinite delivery (IDIQ) contract type, utilizing performance-based specifications, with recurring and non-recurring services is anticipated. The IDIQ work may be ordered utilizing FEDMALL or on a task order basis. The order will specify the exact location and types of work to be accomplished. The total contract term, including the exercise of any options, shall not exceed 60 months.

The Government intends to award a Recurring/Non-Recurring Services contract with a base period of insert base period, e.g., “one year” plus insert number of option years, “four option years”. Only the base period of the contract will offer a minimum guarantee. If the Government does not award a follow-on contract in time, the Government may require the Contractor to continue performance for an additional period up to six months under the Option to Extend Services clause.

The North American Industry Classification System (NAICS) Code for this procurement is 562111 and the annual size standard is $47,000,000.00.

This contract will replace a contract for similar services awarded in 2021 $5,004620.00 (firm-fixed price portion for all years) and $18,800.00 (indefinite quantity estimate/maximum value per year). Information about the current contract and the incumbent contractor (e.g., value of last option exercised, firm name, address, etc.) will be included in the solicitation package. Requests under the Freedom of Information Act are not required for this information.

The proposed contract listed here is being considered for a set-aside. Interested small business concerns should indicate interest by providing evidence to demonstrate the capability to perform the requirements and a positive statement of eligibility as a small business concern. If adequate interest is not received from small business concerns, the solicitation will be issued as unrestricted without further notice.

The capabilities package shall not exceed 5 pages and, at a minimum, address the following:

(1) Examples of projects worked within the last five (5) years of similar size/value, scope, and complexity as the requirement indicated above; include a brief description of how the referenced contract work relates to the work described. Indicate whether your firm worked as a prime or subcontractor.

(2) Company profile, to include number of offices and number of employees per office, annual receipts, office location(s), DUNS number, and CAGE Code.

(3) Type of Business: Identify whether your firm is an 8(a) Small Businesses, HUBZone Small Businesses, Service-Disabled Veteran Owned Small Businesses, Women Owned Small Businesses, Economically Disadvantaged Women Owned Small Businesses, or other Small Business concern. If you are proposing as an 8(a) mentor Protégé, please provide a copy of the SBA approval of the Mentor Protégé agreement. For more information on the definitions or requirements for these small business programs, refer to https://www.sba.gov.

The capabilities package for this Sources Sought Notice is not expected to be a proposal, but rather a short statement regarding the company’s ability to demonstrate existing or developed expertise and experience in relation to this contract. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities package. Submission of a capabilities package is not a pre-requisite to any potential future offerings.

RESPONSES ARE DUE ON 14 OCTOBER 2026 BY 3:00 P.M. Eastern Time. Submissions shall ONLY be submitted electronically to Stephanie Mahoney via email at stephanie.l.mahoney6.civ@us.navy.mil. Submissions MUST be limited to 10Mb attachment. Responses received after the deadline or without required information will not be considered. Telephone calls will NOT be accepted. 

Offerors/Bidders can view and/or download the solicitation, and any attachments, at https://www.sam.gov when it becomes available.