Request for quotes for Residential Drinking Water Testing

General Summary of Services Required.

The U.S. Consulate General Cape Town invites qualified vendors to submit quotations for residential drinking water laboratory testing services.

The contractor shall provide laboratory testing services in accordance with the attached Scope of Work (SOW), including full microbiological and chemical analysis of potable water samples from U.S. Government residences.

All services must comply with applicable Department of State requirements and local standards, including SANS 241 drinking water standards.

Contract Details. The purpose of this request for offers is to award a purchase order to the qualified vendor who provides a bid that credibly addresses the requirements identified in the scope of work attached and is the lowest priced of all technically acceptable offers. The Government may award the contract based on the initial offer without discussion.  

Interested Vendors.

Vendors with proven water quality testing / laboratory services experience of at least five (5) years, and who can prove through contactable references the completion of at least five (5) projects of a similar scale over the prior five (5) years are encouraged to submit their interest to participate (References must be submitted with your offer).  

Please note the following BEFORE submitting your offer:

• Company profiles and bids must be submitted electronically and in English and will be reviewed for technical acceptability.
• U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B) - It is compulsory for the successful offeror to complete the attached “NDAA Certificate for Vendor Compliance” – Please complete page 1 and tick the applicable boxes on pages 2 and 4 and include it with your offer submission.
• Your submission must indicate our reference number: PR15970334 - Residential Drinking Water Testing.
• The closing date for offer submissions is 10h00 SAST on May 14, 2026
• Submissions must be emailed to capetown_quotation@state.gov
• As a Diplomatic Mission, we represent the U.S. Government and are unable to sign any contracts, credit applications and T’s & C’s.
• By submitting an offer, you are agreeing to waive any terms that may contrast with the language herein.

Payment terms. The U.S. Consulate will make no provision for fluctuations in price or exchange rates after the order has been placed.  If your price is dependent on these fluctuations, you MUST make provision for possible increases in your offer price. Payment will be made via EFT into the company’s bank account, within 30 days of delivery of goods/services and receipt of proper Invoice, not before.  *Note: No advanced/deposit payments permitted.

Applicable Provisions and Clauses

The clauses applicable to this requirement are provided as an attachment titled:

“Clauses for Purchase Orders and Blanket Purchase Agreements Awarded by Overseas Contracting Activities – Commercial Items.”

*Note: Procurement Staff will send a confirmation of your request within 4 business days of receipt. If you do not receive a confirmation, you must assume your request was not received, and are encouraged to send the message again, and follow-up with a call to the Procurement Staff (on/before the deadline) to ensure your request is received.