Fuel Requirement- Erbil Diplomatic Support Center (Erbil, IQ)

This Pre-Solicitation Notice is being issued by the Defense Logistics Agency (DLA) Energy – Ft. Belvoir, Virginia. This is NOT a solicitation for a proposal. Do not submit proposals or inquiries until solicitation is posted.  No awards will be made from the responses to this announcement. There will also be a specific question and answer period once the solicitation is issued.  The solicitation will be open to all vendors capable of meeting the requirement.

The Defense Logistics Agency (Energy), as the Department of Defense (DOD) Integrated Materiel Manager (IMM) for fuel products and related services, intends to issue a solicitation at a future date for Direct Delivery Fuels (DDF) on a full and open competition. Fuel types are indicated under “Requirement Description.” The location for this requirement is “Erbil Diplomatic Support Center (EDSC)/Camp Paradise, Erbil, Iraq.”

Requirement Description:

Requirement 1:

• Fuel Type: Unleaded mid-grade (MUM), NSN: 9130-01-272-0983
• Monthly Amount: 4,500 U.S. Gallons
• Annual Amount: 54,000 U.S. Gallons

Requirement 2:

• Fuel Type: Diesel Fuel, 10 PPM Sulfur (SFD), NSN: 9140-01-556-9156
• Monthly Amount: 67,000 U.S. Gallons
• Annual Amount: 804,000 U.S. Gallons

In addition to meeting all the evaluation criteria, Offerors will also be required to submit the following items at solicitation posting:

• Certificate of Analysis (COA) / Certificate of Quality (COQ) for each fuel type
• MSDS or SDS sheet for each requested product
• Vendor must provide proof/certification of storage and transportation capability
• Vendor must provide signed commitment letters

Additional requirements that must be met at solicitation posting are:

• Offeror shall be registered in System for Award Management (SAM) at www.sam.gov
• Offeror shall be fully registered in the Joint Contingency Contracting System (JCCS) at https://www.jccs.gov/jccscoe/. When completing JCCS profile the vendor will be required to complete / upload but not limited to the following documentation:
  • Articles of Association or Letter of Incorporation for the Company
  • Host Nation Business License
  • Tax Identification Certificate / Tax Clearance Letter
  • Tax Statement
  • Complete questionnaire for CENTCOM (Sign certification within 6-month period)
    • Includes requirement to upload an Organizational Chart including names & titles of all Key Management Personnel (KMPs)
  • Current and valid photo identification of all shareholders, directors, and KMPs (front and back for Licenses / top and bottom for Passports)
    • If the shareholder is another entity (company/bank/etc.), please ensure to provide one of the following as the “identification” for that entity:
      • Articles of Association or Letter of Incorporation
      • Business License
      • Annual Report from the previous year
  • Financial Documents = Bank Statement (within last 6 months); Note (below):
    • Does not need to be audited
    • Cannot be redacted
    • Balance Sheet / Profit & Loss are desired but not required
  • Note: If you are an offeror who lives in a country that does not have taxes or does not have banks, you would need to upload a Memorandum for Record (MFR) on company letterhead stating that fact.

When the solicitation for the requirement is posted, all interested offerors are required to be registered and approved within the JCCS system at the time of offer submittal.

Offerors are required to submit their JCCS registration with their submittal. If the offeror is not registered for the JCCS system, consideration for the award will not be made. Any vendor considering a submittal for this requirement should take action to start the registration process with JCCS as soon as possible or should already be fully registered in JCCS.

The official solicitation for the requirement will be posted at a later date as was mentioned previously. The U.S. Government will be allowing a period for all interested parties to ask questions regarding this requirement to the Points of Contact (POCs) on this notice. Questions must be submitted to the requisite POCs from 11/19/2025 to 11/24/2025 close of business. Answers to questions asked will be provided within a short period afterwards.