HVAC Quarterly Maintenance for Region 9 PAO

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Site Visit: An optional site visit will be conducted on Tuesday, September 8, 2026, from 8:00 a.m. to 9:00 a.m. HST at the FEMA Region IX Pacific Area Office, 546 Bonney Loop, Building 520, Fort Shafter, Honolulu, HI 96819.

Offerers planning to attend shall submit a list of attendees to the Contracting Officer and Contract Specialist no later than 12:00 p.m. HST on Monday, September 7, 2026. The attendee list shall include each attendee's full name, company name, email address, and phone number.

Offerers are responsible for obtaining required Fort Shafter access prior to the site visit and must comply with all U.S. Army Garrison Hawaii visitor access requirements. Visitors must bring valid, original, REAL ID Act-compliant identification. Drivers must have a valid driver's license, vehicle registration, current safety inspection, valid vehicle insurance, and rental agreement, if applicable. Personnel, vehicles, and personal property are subject to inspection by installation security.

Offerers should review the attached visitor access documents for instructions on obtaining a visitor pass. For extended passes, please see contractors-extended-pass.png.

Offerers may ask site-specific questions during the site visit. Verbal responses provided during the site visit are for general informational purposes only and shall not modify or bind the Government.

The Government does not anticipate a separate post-site-visit question-and-answer period. If the Contracting Officer determines that clarification or changes are necessary, such information will be issued in writing through a solicitation amendment. Only written amendments issued by the Contracting Officer shall modify the solicitation.

Submission Deadlines:
Quotes and required information must be submitted no later than 4:00 p.m. PT on Friday, September 11, 2026.

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The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) Procurement Section is issuing this Request for Quotation (RFQ) for the purpose of procuring the services for HVAC quarterly maintenance in support of operations for FEMA Pacific Area Office (PAO).

Place of Performance is at the FEMA Region 9 Pacific Area Office (PAO) located on Fort Shafter at 546 Bonney Loop, Honolulu, HI 96819.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation.

The solicitation number for this requirement is 70FBR926Q00000014, which must be referenced on all quotation documents submitted in response to this solicitation. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

FEMA intends to enter into a single-award firm-fixed-price contract. This procurement will be conducted as a 100% Small Business set-aside. The associated North American Industry Classification System (NAICS) code is 238220, Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19 million in average annual receipts. All responsible sources may submit a quotation, which shall be considered by the Government.

The Service Contract Act of 1965, as amended (41 U.S.C. 351) is applicable to this procurement and the following wage determination shall be applicable to the resulting purchase order: Wage Determination No.: 2015-5689 (Rev.-28).

The period of performance for the initial work shall be 7 calendar days or less from the date of award, unless otherwise directed by the Contracting Officer (CO).
Follow-on quarterly maintenance shall be scheduled and performed at three-month intervals during the first 12 months after award. The contract shall also include four (4) 12-month option periods, if exercised.

A firm fixed price contract award may be made to the responsible offeror submitting an overall proposal that is determined best value to the Government’s needs, price and other factors considered, using the procedures prescribed in the technical evaluation factors.

We kindly request your most competitive pricing for the services outlined in this solicitation. Additionally, we encourage you to include any applicable discounts or added value that your organization may be able to provide. Please ensure that your proposal reflects your best possible pricing and highlights any unique benefits, enhancements, or incentives that differentiate your service offering.

The Contractor’s responsibilities shall include providing all labor, equipment, tools, permits, license and insurance required to perform the tasks and services as set forth in the attached Statement of Work (SOW).

The Government will not conduct a site visit for this requirement. Offerors are responsible for reviewing the solicitation in its entirety and submitting any questions or requests for clarification by the stated deadline. Submission of a quotation constitutes the offeror’s understanding of the requirement based on the solicitation and any written amendments issued by the Government.
 
Submission Deadlines:
Offerors shall submit any questions no later than August 28. Quotes and required information must be submitted no later than 4:00 p.m. (PT) on Friday, September 4, 2026. Please email proposals to the Contracting Officer, Demetria Carter at
demetria.carter@fema.dhs.gov and copy kimberly.sanders@fema.dhs.gov.

NO LATE SUBMISSIONS WILL BE ACCEPTED.