HQ Maintenance Services
Archived on October 1, 2026. Original response deadline: . Full description on SAM.gov.
Overview
- Response deadline
- 5:00 PM GMT+2
- Posted
- August 25, 2026
- Notice type
- Combined Synopsis/Solicitation
- Set-aside
- No Set aside used
- NAICS
- 238990: All Other Specialty Trade Contractors
- Agency
- Department of WarDEFENSE COMMISSARY AGENCY (DECA)
Notice details
- Office
- DEFENSE COMMISSARY AGENCY- EUR AREA
- Place of performance
- Kapaun/Vogelweh, Rhineland-Palatinate
- PSC
- Z1JZ: MAINTENANCE OF MISCELLANEOUS BUILDINGS
- Last updated
- Oct 28, 2026
- First published
- Last updated on SAM.gov
Identifiers
- Solicitation number
- HQC01026QE022
- Notice ID
- 3186bcea31ad46b684256aa4865b6f5d
Description
Date of update: 25 August 2026: Combined Synopsis Update 3: A.09.01.12 Questions and Answers, and A.09.01.13 Example HQ Service Panel PM has been added to the attachments. A.09.01 Combined Synopsis Solicitation (HQ Buildings Maintenance) Update 1 Correction has been attached correcting the combined synopsis closing date to 26 August 2026.
Date of update: 20 August 2026: Combined Synopsis Update 2: The combined synopsis has been extended until Wednesday, 26 August 2026. An upcoming update will be posted to answer all questions received from industry.
Date of update: 11 August 2026: Combined Synopsis Update: A.09.01.11 Solicitation Attachment 3 Site Visit Directions
Date of posting 6 August 2026: The Performance Work Statement (PWS) defines the requirements for a non-personal services contract to provide Preventive (PM), Unscheduled (UM), and Emergency Maintenance (EM) for the Defense Commissary Agency (DeCA) Vogelweh Headquarters in Germany. The contractor is responsible for providing all qualified labor, management, materials, and specialized tools to ensure the continuous, safe, and compliant operation of all facilities, infrastructure, utilities, and refrigeration systems.
Maintenance & Response Protocols:
PM: Requires a 100% initial equipment/refrigerant inventory (updated semi-annually) and execution of scheduled checks.
UM: Detailed cost estimates must be submitted via the online Service Order Management System (SOMS) within 14 days, with repairs completed within 45 days of approval.
EM: Operates 24/7/365 with a 3-hour on-site response time. Repairs under €3,000 must be mitigated or fixed immediately; those exceeding €3,000 require immediate COR coordination.
Systems & Data Integrity: All work orders, inventories, and billing must be managed via SOMS. Documentation must be fully compatible with Microsoft Office, and all communication, logs, and briefings must be in English.
Environmental & Liability Standards: The contractor is strictly liable for refrigerant management, requiring detailed tracking for units with greater than or equal to 3kg of gas and an annual leak report due every January 30th.
Quality & Warranties: Fully incorporates EU Directive 2019/771, providing a 2-year legal guarantee on all parts and installations. Non-conforming work must be corrected within 7 days, or the work order faces cancellation without payment.
Award Overview
Contacts
Contracting Officer
Primary Contact
Secondary Contact
Documents
Files (24)
- Download
A.09.01.13 Example HQ service panel PM.pdf
55 KBAdded in Combined Synopsis/Solicitation version 6Posted - Download
A.09.01.12 Questions and Answers.pdf
107 KBAdded in Combined Synopsis/Solicitation version 6Posted - Download
A.09.01 Combined Synopsis Solicitation (HQ Buildings Maintenance)+Update 1 Correction.pdf
481 KBAdded in Combined Synopsis/Solicitation version 6Posted - Download
A.09.01.11 Solicitation Attachment 3 Site Visit Directions.pdf
217 KBAdded in Combined Synopsis/Solicitation version 3Posted - Download
Sample Work Orders Past 2 years.xlsx
13 KBAdded in Presolicitation version 4Posted - Download
A.09.01.04 Annex D Inventory label instructions HQ.pdf
134 KBAdded in Combined Synopsis/Solicitation version 2Posted - Download
Annex H Performance Requirement Summary HQ.xlsx
12 KBAdded in Presolicitation version 4Posted - Download
A.09.01.05 Annex E Emergency Criteria HQ.pdf
102 KBAdded in Combined Synopsis/Solicitation version 2Posted - Download
Annex G delivery matrix HQ.xlsx
9.4 KBAdded in Presolicitation version 4Posted - Download
A.09.01.06 Annex F Inventory change instructions HQ.pptx
87 KBAdded in Combined Synopsis/Solicitation version 2Posted - Download
Annex F Inventory change instructions HQ.pptx
87 KBAdded in Presolicitation version 4Posted - Download
A.09.01.10 Combined Synopsis Attachment 2 Pricing Worksheet.xlsx
27 KBAdded in Combined Synopsis/Solicitation version 2Posted - Download
Annex D Inventory label instructions HQ.pdf
134 KBAdded in Presolicitation version 4Posted - Download
A.09.01.09 Combo synopsis Attachment 1 Sample Work Orders Past 2 years.xlsx
13 KBAdded in Combined Synopsis/Solicitation version 2Posted - Download
Annex E Emergency Criteria HQ.pdf
102 KBAdded in Presolicitation version 4Posted - Download
A.09.01.08 Annex H Performance Requirement Summary HQ.xlsx
12 KBAdded in Combined Synopsis/Solicitation version 2Posted - Download
Annex C current inventory HQ.xlsx
16 KBAdded in Presolicitation version 4Posted - Download
A.09.01.03 Annex C current inventory HQ.xlsx
16 KBAdded in Combined Synopsis/Solicitation version 2Posted - Download
Annex B items excluded from contract HQ.xlsx
15 KBAdded in Presolicitation version 4Posted - Download
A.09.01.01 Annex A Items that may require repair HQ.xlsx
13 KBAdded in Combined Synopsis/Solicitation version 2Posted - Download
A.09.01.02 Annex B items excluded from contract HQ.xlsx
15 KBAdded in Combined Synopsis/Solicitation version 2Posted - Download
Annex A Items that may require repair HQ.xlsx
13 KBAdded in Presolicitation version 4Posted - Download
A.09.01.07 Annex G delivery matrix HQ.xlsx
9.4 KBAdded in Combined Synopsis/Solicitation version 2Posted - Download
Performance Work Statement.pdf
207 KBAdded in Presolicitation version 4Posted
Lifecycle
- 7Version 7PresolicitationArchived
HQ Maintenance Services
- 2Version 2Combined Synopsis/SolicitationArchived
Type changed from Presolicitation to Combined Synopsis/Solicitation
HQ Maintenance Services
- 3Version 3Combined Synopsis/SolicitationArchived
HQ Maintenance Services
- 4Version 4Combined Synopsis/SolicitationArchived
HQ Maintenance Services
- 6Version 6Combined Synopsis/SolicitationArchivedCurrent
HQ Maintenance Services
Similar Opportunities
Additional Details
Solicitation Number
HQC01026QE022
Archive Date
Oct 1, 2026
Place of Performance Country
GERMANY
Office Address
APO, AE, 09021