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Notice ID: 44fa85cf522944cd9d46a128349b94dcSolicitationArchived

Spangdahlem Total Maintenance

Archived on October 1, 2026. Original response deadline: . Full description on SAM.gov.

Overview

Response deadline
4:00 PM GMT+2
Posted
July 29, 2026
Notice type
Solicitation
Set-aside
No Set aside used
NAICS
238990: All Other Specialty Trade Contractors
Agency
Department of WarDEFENSE COMMISSARY AGENCY (DECA)

Notice details

Office
DEFENSE COMMISSARY AGENCY- EUR AREA
Place of performance
Spangdahlem, Rhineland-Palatinate
PSC
Z1JZ: MAINTENANCE OF MISCELLANEOUS BUILDINGS
Last updated
Oct 28, 2026
First published
Last updated on SAM.gov

Identifiers

Solicitation number
HQC01026QE016
Notice ID
44fa85cf522944cd9d46a128349b94dc

Description

Amendment 4: Extend the solicitation to allow the offerors a chance to respond to the evaluation notices being issued and change CLIN 0004, 1004, and 2004 to not priced. Amendment 3: Answer the questions from interested parties (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160003) for more information). Amendment 2: Correct the solicitation helpdesk link and extend the solicitation due date (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160002) for more information). Amendment 1: Answer the questions from interested parties and incorporate a site visit in the solicitation timeframe (See attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160001) for more information). (i) The Defense Commissary Agency (DeCA) requires a commercial contractor to provide comprehensive maintenance services for its Spangdahlem Commissary facility and equipment in Germany. This is a non-personal services contract where the contractor manages their own workforce to keep all building systems, infrastructure, and food-handling equipment safe, compliant, and continuously operational. The contractor must deliver three main categories of maintenance: Preventive Maintenance (PM): Regularly scheduled inspections, cleaning, filter replacements, and certifications (such as HVAC, refrigeration, and fire systems) based on structured intervals. Unscheduled Maintenance (UM): Non-emergency repairs. The contractor must provide a firm-fixed-price estimate within 14 days of a request and complete the work within 45 days of approval. Emergency Maintenance (EM): Critical repairs to prevent loss of life, safety hazards, or major product spoilage. The contractor must maintain a 24/7 hotline, arrive on-site within 3 hours, and is authorized to execute repairs. Systems & Compliance SOMS Tracking: All work orders, inventories, estimates, and checklists must be managed and logged in DeCA’s secure, web-based Service Order Management System (SOMS). Undocumented work is considered non-performance and will not be paid. Inventory & Labeling: The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item, and update this inventory quarterly. German & EU Compliance: All work must align with commercial standards, U.S. military regulations, and local host nation/European Union laws—specifically adhering to EU Directive 2019/771 which mandates a strict 2-year legal warranty on all supplies and installations. Workforce Standards: The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70% of the contract workload with internal staff.

Full description on SAM.gov

Award Overview

Contacts

Contracting Officer

Primary Contact

Nicholas Ruppert
Nicholas.Ruppert@deca.mil

Secondary Contact

Daniel Ellis
Daniel.Ellis@deca.mil

Documents

Files (27)

  • A.15.01.01 Solicitation Amendment (HQC01026QE0160004 SF 30).pdf

    292 KBAdded in Solicitation version 13Posted
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  • A.15.01.01 Solicitation Amendment (HQC01026QE0160003 SF 30).pdf

    462 KBAdded in Solicitation version 6Posted
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  • A.15.01.01 Solicitation Amendment (HQC01026QE0160002).pdf

    44 KBAdded in Solicitation version 4Posted
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  • A15.01.03.13 Solicitation Attachment 4 Site Visit Meet-up Locations1.pdf

    316 KBAdded in Solicitation version 3Posted
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  • A.15.01.03.12 Questions and Answers1.pdf

    53 KBAdded in Solicitation version 3Posted
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  • A.15.01.01 Solicitation Amendment (HQC01026QE0160001).pdf

    1.3 MBAdded in Solicitation version 3Posted
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  • A.15.01.03 Solicitation (HQC01026QE016).pdf

    792 KBAdded in Solicitation version 2Posted
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  • A.15.01.03.11 Solicitation Attachment 2 Sample Work Orders.xlsx

    17 KBAdded in Solicitation version 2Posted
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  • A.15.01.03.02 Annex B Items Excluded from Contract.pdf

    74 KBAdded in Solicitation version 2Posted
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  • A.15.01.03.04 Annex D Inventory Label Instructions.pdf

    133 KBAdded in Solicitation version 2Posted
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  • A.15.01.03.09 Annex I Contractor Provided Work Order System.pdf

    61 KBAdded in Presolicitation version 4Posted
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  • A.15.01.03.05 Annex E Emergency Criteria.pdf

    103 KBAdded in Solicitation version 2Posted
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  • A.15.01.03.08 Annex H Perfromance Requirement Summary.xlsx

    13 KBAdded in Presolicitation version 4Posted
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  • A.15.01.03.06 Annex F Inventory Change Criteria.pdf

    179 KBAdded in Solicitation version 2Posted
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  • A.15.01.03.07 Annex G delivery matrix.xlsx

    9.7 KBAdded in Presolicitation version 4Posted
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  • A.15.01.03.09 Annex I Contractor Provided Work Order System.pdf

    61 KBAdded in Solicitation version 2Posted
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  • A.15.01.03.06 Annex F Inventory Change Criteria.pdf

    179 KBAdded in Presolicitation version 4Posted
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  • A.15.01.03.03 Annex C current inventory SPA.xlsx

    44 KBAdded in Solicitation version 2Posted
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  • A.15.01.03.05 Annex E Emergency Criteria.pdf

    103 KBAdded in Presolicitation version 4Posted
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  • A.15.01.03.10 Solicitation Attachment 1 Pricing Sheet.xlsx

    58 KBAdded in Solicitation version 2Posted
    Download

  • A.15.01.03.04 Annex D Inventory Label Instructions.pdf

    133 KBAdded in Presolicitation version 4Posted
    Download

  • A.15.01.03.07 Annex G delivery matrix.xlsx

    9.7 KBAdded in Solicitation version 2Posted
    Download

  • A.15.01.03.03 Annex C current inventory SPA.xlsx

    44 KBAdded in Presolicitation version 4Posted
    Download

  • A.15.01.03.08 Annex H Perfromance Requirement Summary.xlsx

    13 KBAdded in Solicitation version 2Posted
    Download

  • A.15.01.03.02 Annex B Items Excluded from Contract.pdf

    74 KBAdded in Presolicitation version 4Posted
    Download

  • A.15.01.03.01 Annex A Items that may require repair.xlsx

    16 KBAdded in Solicitation version 2Posted
    Download

  • A.15.01.03.01 Annex A Items that may require repair.xlsx

    16 KBAdded in Presolicitation version 4Posted
    Download

Lifecycle

  1. 11
    Version 11PresolicitationArchived

    Spangdahlem Total Maintenance

    Notice efd38b9ecf4749848b515e42a2fa29fd on SAM.gov

  2. 2
    Version 2SolicitationArchived

    Type changed from Presolicitation to Solicitation

    Spangdahlem Total Maintenance

    Notice 324a8111a98745938c648ec21ff88dc4 on SAM.gov

  3. 3
    Version 3SolicitationArchived

    Spangdahlem Total Maintenance

    Notice 404ea4492e1248dcad65920337086791 on SAM.gov

  4. 4
    Version 4SolicitationArchived

    Spangdahlem Total Maintenance

    Notice a0cf1341063544769fc4d506b93d5a6e on SAM.gov

  5. 5
    Version 5SolicitationArchived

    Spangdahlem Total Maintenance

    Notice 0cf1d6c8c147465d9ec79cd4aef702ff on SAM.gov

  6. 6
    Version 6SolicitationArchived

    Spangdahlem Total Maintenance

    Notice 76757fad8b52459abae9232b06b1a585 on SAM.gov

  7. 13
    Version 13SolicitationArchivedCurrent

    Spangdahlem Total Maintenance

    Notice 44fa85cf522944cd9d46a128349b94dc on SAM.gov

  8. 10
    Version 10Award NoticeArchived

    Type changed from Solicitation to Award Notice

    Spangdahlem Total Maintenance

    Notice 5de9688bfb1b4f9ab78c3acd313c1a7f on SAM.gov

Similar Opportunities

Additional Details

Solicitation Number

HQC01026QE016

Archive Date

Oct 1, 2026

Place of Performance Country

GERMANY

Office Address

APO, AE, 09021

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